Office Assistant C (Exams/Packing Room)

Job summary

The Office Assistant performs clerical duties including data entry, document verification, and responding to student inquiries. They also assist with the organization and invigilation of exams and maintain inventory of supplies.

Job details

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply. If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar). Hiring Unit: The Office for Student Accessibility & Achievement (SAA) provides support services and reasonable accommodations to McGill students of all levels of study with documented disabilities of either a permanent, temporary, or episodic nature. ​They foster an accessible and inclusive university experience for McGill’s diverse student population in collaboration with other Student Services and the wider McGill community through resources and services. Position Summary: Performs various clerical duties including data entry, support of administrative activities, and verifying documents. Responds to general and student inquiries. Completes administrative forms, keeps records, inputs and verifies data. Assists with the organization of exams and invigilation. Maintains inventory of supplies. Sorts and prepares exams for distribution and delivery. Other Qualifying Skills and/or Abilities Possess an understanding of and sensitivity to the needs of students with disabilities. Demonstrated ability to prioritize. Ability to work independently while taking some direction. Must be customer-focused and service-oriented, assisting all clients with tact and diplomacy while maintaining a professional manner and appearance at all times. Demonstrated resourcefulness and ability to clearly receive, retain and transmit information with a proven ability to communicate clearly, efficiently, effectively and respectfully with diverse stakeholders. Must be accurate and possess superior attention to detail. Demonstrated ability to provide support for various administrative activities. Proven ability to work autonomously and as a member of a team. Excellent problem-solving skills, demonstrated ability to assess and appropriate react in stressful situations. Strong organizational skills with ability to multi-task, prioritize and work under pressure to meet multiple deadlines in a fast-paced, dynamic environment. Proven discretion in dealing with confidential information. Demonstrated ease with technological applications with a proven ability to work in a PC environment using, MS Word, Excel and Outlook. Up to 40 hours per week, depending on operational needs. Knowledge of French and English: McGill University is an English-language university where day-to-day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 (Fluent) on a scale of 0-4 Anticipated Start Date: November 25, 2026 Schedule: Will vary based on exams and other priorities; Additional time may be required. Minimum Education and Experience: High School Diploma 2 Years Related Experience Hourly Salary: (AMUSE C) $24.00 Estimated Number of Work Hours per Week: 20 (Part time) Position Start Date: 2026-11-25 Position End Date: 2026-12-23 Deadline to Apply: This position is covered by the AMUSE collective agreement. McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

What you’ll do

The Office Assistant performs clerical duties including data entry, document verification, and responding to student inquiries. They also assist with the organization and invigilation of exams and maintain inventory of supplies.

Requirements

Candidates must have a High School Diploma and at least 2 years of related experience. Proficiency in English and technical skills in MS Office applications are required.

Listed skills

• Data entry · Preferred
• Administrative Support · Preferred
• Inventory management · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• Attention to detail · Preferred
• Multi-Tasking · Preferred
• Communication · Preferred
• Microsoft Excel · Preferred
• Microsoft Outlook · Preferred
• Time management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Data entry
• Administrative support
• Exam invigilation
• Inventory management
• Customer service
• Problem-solving
• Attention to detail
• Organizational skills
• Multi-tasking
• Communication
• MS Word
• Excel
• Outlook
• Confidentiality
• Time management
• English Language
• Problem Solving
• Support Services
• Prioritization
• Microsoft Excel
• Detail Oriented
• Microsoft Outlook
• Organizational Skills
• Professionalism
• Customer Service
• Inventory Management
• Clerical Works
• Data Entry
• Multitasking
• Record Keeping
• Resourcefulness
• Tactfulness
• Microsoft Word
• Diplomacy
• Bilingual (French/English)
• Employment Equity
• Student Services

Job areas

• Administrative
• Education
• Customer Service & Support
• Packing Manager
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Office Clerks, General

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