Administrator, Site

Job summary

The Site Administrator supports operations by managing administrative processes, dispatching personnel, and maintaining accurate daily reports and documentation. They also facilitate communication between internal and external teams while ensuring compliance with client contracts and internal policies.

Job details

WE ARE SEEKING A SITE ADMINISTRATOR ! THE OPPORTUNITY: McKay Métis Contracting, an entity of McKay Métis Group, is seeking an experienced Site Administrator to support our operations at Syncrude Mildred Lake. This is a temporary position with a potential to become permanent. THE ROLE: REPORTING TO THE MANAGER, PROJECT CONTROLS, THE SITE ADMINISTRATOR IS RESPONSIBLE FOR A VARIETY OF SITE ADMINISTRATION RELATED DUTIES. ACCOUNTABILITIES: * Work with Operations Leadership to ensure that administrative needs at site are being met * Assist operations management team with administrative functions and processes * Adherence to client contract, site specific requirements and compliance with internal policies * Once employees are cleared to deploy to site, work with superintendents and operations manager to dispatching personnel to projects * Badge activations and deactivations * Maintain professional relationships with internal and external clients * Prepare, submit, and track approvals of daily workorders, timesheets, LEMs (Labour, Equipment and Material) * Maintain and ensure accuracy of daily reports ensuring operations team adheres to provided timelines and deliverables * Ensuring documentation is properly maintained * Assist with resolving any issues that may arise * Managing and building relationships with multiple teams * Work collaboratively with Accounts Receivable * Analyse project data and producing progress reports * Responsible for filling out all employee forms for specified site and providing them to the required departments * All other duties as required REQUIREMENTS: * Post-secondary education in relevant field considered an asset * 2+ years relevant experience as a site administrator * Class 5 driver’s license with a clean driver’s abstract * CSO * Successful completion of pre-employment testing COMPETENCIES: * High proficiency in Microsoft Office suite including Excel and Outlook * Multitasking and organizational skills a necessity * Data entry skills, with a high degree of accuracy * Time management, prioritization and attention to detail skills are imperative * Effective problem-solving and analytical skills * Able to work independently, with minimal supervision * Versatility, flexibility, and adaptability with changing priorities * Advanced written and oral communication skills SCHEDULE: * 7 days on, 7 days off, 12 hours per day SALARY: * Competitive compensation package LOCATION: * Syncrude Mildred Lake ABOUT US: Fort McKay Métis Contracting is part of the Fort McKay Metis Group Ltd (MMG). MMG is the business arm of the Fort McKay Métis Nation (FMMN), a proud part of the community and seeking to embody their stakeholders’ vision and values in all that they do. Affiliates and partners specialize in services such as civil construction, security, rig moving, site amenities, industrial solutions, crane services, transportation, speciality and commodity, chemicals and more. Profits generated by our business are reinvested in the community including the Fort McKay beautification program, community parks, affordable housing, post-secondary scholarships for community members, and ongoing investment in local infrastructure. For more information, please visit: www.mckaymétisgroup.com [http://www.mckaymetisgroup.com/]

What you’ll do

The Site Administrator supports operations by managing administrative processes, dispatching personnel, and maintaining accurate daily reports and documentation. They also facilitate communication between internal and external teams while ensuring compliance with client contracts and internal policies.

Requirements

Candidates must have at least 2 years of relevant site administration experience and a Class 5 driver's license. Proficiency in Microsoft Office and the ability to work a 7-on, 7-off shift schedule are essential.

Benefits

• Scholarships • Community investment

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Microsoft Excel · Preferred
• Reporting · Preferred
• Multitasking · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Communication Skills · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Microsoft Office
• Excel
• Outlook
• Data entry
• Time management
• Problem-solving
• Analytical skills
• Communication skills
• Organizational skills
• Multitasking
• Documentation management
• Reporting
• Organizational Skills
• Project Controls
• Administrative Functions
• Valid Driver's License
• Analytical Skills
• Microsoft Excel
• Accounts Receivable
• Adaptability
• Data Entry
• Leadership
• Problem Solving
• Microsoft Outlook
• Operations Management
• Operations
• Time Management
• Verbal Communication Skills
• Progress Reporting
• Prioritization
• Detail Oriented

Job areas

• Administrative
• Construction
• Energy
• Logistics
• Management & Leadership
• On-Site Administrator
• Construction Site Manager
• Construction Managers