Sr. Administrative Assistant & Consulting Team Administrator

Job summary

The role provides high-level administrative support to two Vice Presidents while managing day-to-day operations for the Consulting team. Responsibilities include complex calendar management, travel coordination, invoicing, billing, and project documentation.

Job details

McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve – we care. What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow’s health today, we want to hear from you. Work Arrangement: This is a hybrid position requiring candidates to work on-site at least 2 days per week at our office in Mississauga. The remaining days may be worked remotely, subject to team and business needs. About the Role (Job Summary): McKesson Specialty Health is seeking an experienced Sr. Administrative Assistant & Consulting Team Administrator to provide high-level administrative support to two Vice Presidents while supporting the day-to-day administrative operations of our Consulting team. This role combines senior-level calendar and meeting management, travel coordination, executive communications and expense administration with consulting-team responsibilities including invoicing, billing coordination, client engagement administration and project documentation. Based in our Mississauga Meadowvale office, this hybrid role is ideal for a highly organized and proactive administrative professional who can confidently manage competing priorities, anticipate needs and work independently with senior leaders and cross-functional teams. What You’ll Do (Responsibilities): Senior Administrative Support (50%) Manage complex calendars for two Vice Presidents, proactively resolving conflicts, coordinating priorities and ensuring time is protected for critical business activities. Coordinate internal and external meetings, including agendas, meeting materials, attendees, rooms, technology and follow-up activities. Keep leaders informed of upcoming priorities, deadlines, travel and scheduling conflicts and ensure required documentation is available in advance. Support executive communications and inbox administration and draft or coordinate correspondence as required. Coordinate domestic and U.S. business travel, including transportation, accommodations, itineraries and required travel documentation. Prepare, proofread and format presentations, correspondence, meeting materials and other business documents. Coordinate leadership meetings, town halls, client sessions and special events, including logistics, catering, technology and travel. Attend selected meetings to capture minutes, decisions and action items and follow up on outstanding commitments. Prepare expense reports and support onboarding, offboarding, access requests, equipment and other administrative requirements. Consulting Team Administration (50%) Coordinate the Consulting team's invoicing and billing process, including collecting billing information, preparing invoice requests, tracking approvals and following up with project leads and Finance. Maintain administrative records and trackers for client engagements, purchase orders, contracts, project codes and billing milestones. Provide administrative and project coordination support to Consulting leaders and teams, including meeting scheduling, document formatting, templates, distribution lists and records management. Coordinate logistics for client meetings and advisory boards, including venues, catering, technology and travel arrangements. Serve as an administrative liaison between Consulting leadership, project teams, Finance and other business partners. Handle confidential and commercially sensitive information with discretion. Basic Requirements: 5+ years of related administrative experience. Demonstrated experience providing senior-level administrative support, including complex calendar and meeting coordination. Experience using Microsoft Outlook, Word, PowerPoint, Excel and Teams. Experience coordinating business travel and expense reporting. Strong written and verbal communication skills, with experience preparing professional presentations and business documents. Exceptional organizational skills and attention to detail with the ability to manage multiple competing priorities and recurring deadlines. Strong judgment, initiative, discretion and ability to work independently with limited supervision. Preferred Skills/Experience: Experience supporting multiple senior leaders or executive-level stakeholders. Experience with invoicing, billing administration, purchase orders, contracts or other financial-administration processes. Previous experience supporting a professional services, consulting or client-facing team. Advanced proficiency with Microsoft Office/Microsoft 365 applications. Ability to anticipate needs, identify scheduling or workflow conflicts and follow through on commitments. Experience working collaboratively with senior leaders, Finance, clients and cross-functional teams. We are proud to offer a competitive compensation package at McKesson as part of our Total Rewards. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets. The pay range shown below is aligned with McKesson's pay philosophy, and pay will always be compliant with any applicable regulations. In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered. For more information regarding benefits at McKesson, please click here. Our Base Pay Range for this position $56,400 - $75,200 McKesson has become aware of online recruiting-related scams in which individuals who are not affiliated with or authorized by McKesson are using McKesson’s (or affiliated entities, like CoverMyMeds or RxCrossroads) name in fraudulent emails, job postings or social media messages. In light of these scams, please bear the following in mind: McKesson Talent Advisors will never solicit money or credit card information in connection with a McKesson job application. McKesson Talent Advisors do not communicate with candidates via online chatrooms or using email accounts such as Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with candidates. McKesson job postings are posted on our career site: careers.mckesson.com. McKesson is an Equal Opportunity Employer McKesson provides equal employment opportunities to applicants and employees, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other legally protected category. For additional information on McKesson’s full Equal Employment Opportunity policies, visit our Equal Employment Opportunity page. McKesson is committed to being an Equal Employment Opportunity Employer and offers opportunities to all job seekers including job seekers with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email to (United States) Disability_Accommodation@McKesson.com or (Canada) Accessibility@mckesson.ca. Resumes or CVs submitted to this email box will not be accepted. Join us at McKesson!

What you’ll do

The role provides high-level administrative support to two Vice Presidents while managing day-to-day operations for the Consulting team. Responsibilities include complex calendar management, travel coordination, invoicing, billing, and project documentation.

Requirements

Candidates must have at least 5 years of related administrative experience and proficiency in Microsoft Office applications. Strong organizational skills, attention to detail, and the ability to manage competing priorities are essential for this role.

Benefits

• Competitive compensation package
• Annual bonus
• Long-term incentive opportunities

Listed skills

• Administrative Support · Preferred
• invoicing · Preferred
• Microsoft Outlook · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Microsoft Teams · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Calendar management
• Travel coordination
• Expense reporting
• Invoicing
• Billing administration
• Microsoft Outlook
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Teams
• Project documentation
• Executive communication
• Meeting coordination
• Client engagement
• Records management
• Project Documentation
• Administrative Support
• Microsoft 365
• Proofreading
• Workflow Management
• Organizational Skills
• Expense Reports
• Follow Through
• Administrative Functions
• Microsoft Access
• Billing
• Management
• Communication
• Consulting
• Document Formatting
• Records Management
• Finance
• Event Scheduling
• Leadership
• Microsoft Office
• Milestones (Project Management)
• Operations
• Presentations
• Project Coordination
• Travel Arrangements
• Verbal Communication Skills
• Scheduling
• Templates
• Coordinating
• Detail Oriented

Job areas

• Administrative
• Consulting
• Healthcare
• Finance & Accounting
• Management & Leadership
• Team Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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