Construction Administrator

Job summary

The Construction Administrator acts as a liaison between stakeholders to oversee construction progress and ensure quality standards are met. Responsibilities include attending site meetings, reviewing construction documentation, and managing project deficiencies and change orders.

Job details

Since 1964 the MCW Group has built a solid reputation for the delivery of Professional Consulting Engineering Services, Energy Management Services, and Engineering Development Services. The systems designed by the MCW Group of Companies are built to deliver energy effectively in the form of lighting, heating and cooling, as well as information in the form of voice and data. By the very nature of the solutions provided, the MCW Group of Companies help to create the environments required for Clients to live, educate, work, play and heal. We have created for our clients the largest block of verified carbon emissions savings of any Canadian consulting firm. For more than two decades MCW Consultants Ltd., and its sister company, MCW Custom Energy Solutions Ltd. have been providing sustainable building designs with the goal to permanently reduce our clients' environmental footprint and create sustainable communities. Benefits of working at MCW: The opportunity to work on significant, innovative, and sustainable projects Career development opportunities, including mentorship and training Collaboration with team members across Canada Comprehensive health and dental benefits RRSP matching Professional development fees covered MCW is currently seeking a Construction Administrator to join our Toronto office. This position plays a key role in supporting the construction phase of projects by acting as a key liaison between internal stakeholders, developers, clients, architects, general contractors, sub-trades, and suppliers. The successful candidate will attend job site meetings, review construction progress, and help ensure the quality of materials and workmanship meet or exceed the standards identified in project specifications and construction drawings. This role requires construction administration experience and an understanding of either mechanical or electrical building systems. Knowledge of both disciplines is a strong asset; however, candidates with solid experience in one discipline are encouraged to apply. This posting is for an existing vacancy within MCW. Location: Toronto, ON Salary Range: $80,000 - $100,000 (Salary is commensurate with the relevant experience, qualifications, skills, and alignment with the role requirements). Responsibilities: The Responsibilities of this position include but are not limited to the following: Attend site meetings and prepare clear, timely field review reports, meeting notes, and follow-up items as required Serve as main point of contact for the builder for project-related questions/requests related to construction administration and building systems coordination Understand project specifications, construction drawings, contract documents, and objectives Conduct regular field reviews to observe construction progress and assess general conformance with contract documents Proactively identify potential issues, coordination conflicts, deficiencies, and risks, and escalate items to the appropriate project team members Report on milestone dates and deliverables Respond to field issues and questions with engineering and other resources as required Investigate claims promptly and resolve them fairly in consultation with the Project Manager and project team Review and provide input on contemplated changes, change notices, change orders, pricing reviews, and related construction documentation Support and engage in a collaborative work environment Liaise with Architect, Client, Contractor, Owner, Specialty Consultants, Project Manager, Job Captain and Project Engineer Complete time critical reports including Request for Information, Contemplated Revisions, Change Orders, Field Review, Pricing Review, Progress Claim Review Issue and sign off on Site Deficiency Reports, verify and accept As Built Drawings and Operational and Maintenance Manuals and ensure all required information has been received prior to issuance of Closing Letters Support project closeout activities Provide customer service levels that meet or exceed customers' expectations Actively work on multiple projects simultaneously Overtime as required Education & Experience: Educational or trade background in mechanical or electrical design, construction, building systems, or a related technical discipline Intermediate-level experience in a similar role, preferably within building consulting engineering, construction administration, site review, or mechanical/electrical contracting Design background in building technology is an asset Experience in building General Reviews Strong understanding of mechanical and electrical building systems, including HVAC, plumbing, fire protection, power distribution, lighting, controls, and related systems Excellent communication skills, both written and verbal Proven ability to meet deadlines/successful completion of deliverables Ability to communicate and work well with other departments Excellent organizational and time management skills Ability to work under pressure Team and client-focused Self-motivated, hardworking, flexible Technical Abilities: Candidates must have a good working knowledge of current construction practices, including working drawing production and construction inspections, as well as specifications, contracts and consultant agreements. Knowledge of building systems (HVAC, Electrical, Plumbing, Air Handling, Water, Mechanical & Fire Systems) Proficiency with Microsoft Office Suite including Microsoft Outlook AutoCAD and REVIT drawing review experience is considered an asset Experience reviewing construction drawings, specifications, shop drawings, RFIs, change documentation, progress claims, deficiency lists and as-built drawings Familiarity with construction administration software, document control platforms, or project management tools is considered an asset Requirement: Must have a vehicle and valid driver’s license for the province of Ontario Expected Competencies: In order to be successful in this position, the incumbent will be expected to possess the following competencies: Attention to Detail: Working in a conscientious, consistent and thorough manner to demonstrate concern for thoroughness and accuracy Client Focus: Providing service excellence and added value to internal and/or external clients Problem Solving: Identifying complex problems and the solutions to them Self-Confidence: Demonstrating realistic trust in own abilities and remains confident when challenged Teamwork: Working collaboratively and proactively with others to achieve organizational goals Initiative: Dealing with situations and issues proactively and persistently, seizing opportunities that arise to enhance organizational performance Results Management: Organizes time, work and resources to accomplish objectives in the most effective and efficient way Interactive Communication: Listening and adapting to others and communicating articulately, fostering open communication We thank all candidates for their interest, however, only those being considered for an interview will be contacted. No phone calls, please. MCW Group of Companies is an equal opportunity employer. MCW Group of Companies welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

What you’ll do

The Construction Administrator acts as a liaison between stakeholders to oversee construction progress and ensure quality standards are met. Responsibilities include attending site meetings, reviewing construction documentation, and managing project deficiencies and change orders.

Requirements

Candidates must have an educational or trade background in mechanical or electrical design or construction, along with intermediate-level experience in building consulting or construction administration. A valid driver's license and access to a vehicle are required for site visits.

Benefits

• Health benefits • Dental benefits • RRSP matching • Professional development fees covered • Mentorship • Training

Listed skills

• Mentorship · Preferred
• Health · Preferred
• Client · Preferred
• Energy · Preferred
• management · Preferred
• Documentation · Preferred
• Communication · Preferred
• Development · Preferred
• Time · Preferred
• Construction Documentation · Preferred
• discipline · Preferred
• coordination · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Construction administration
• Mechanical building systems
• Electrical building systems
• Field review
• Project specifications
• Construction drawings
• HVAC
• Plumbing
• Fire protection
• Power distribution
• Lighting
• Controls
• AutoCAD
• REVIT
• Microsoft Office Suite
• Document control
• Construction Inspection
• Construction Documentation
• Working Drawings
• Fire Protection
• Energy Management
• Change Orders
• As-Built Drawings
• Community Sustainability
• Document Control
• Ability To Meet Deadlines
• Project Engineering
• Power Distribution
• Conscientiousness
• Claims Investigations
• Valid Driver's License
• Self-Motivation
• Air Handler
• Architectural Drawing
• Autodesk Revit
• Construction
• Management
• Customer Service
• Communication
• Construction Management
• Consulting
• Electric Power Distribution
• Drawing
• Green Building
• Innovation
• Interactive Communications
• Problem Solving
• Project Management
• Mentorship
• Microsoft Outlook

Job areas

• Construction
• Engineering
• Consulting
• Energy
• Administrative
• Construction Administrator
• Building Engineer
• Civil Engineers