Product & Operations Coordinator -Intern

Job summary

The intern will support day-to-day product operations, including invoice processing, vendor administration, and regulatory compliance tracking. They will also assist with audit preparation, data management, and general administrative tasks to ensure operational efficiency.

Job details

About Midea America Canada Corporation (MACC): Midea America Canada Corporation (MACC) is a Global leader in home appliances manufacturing, dedicated to improving the lives of consumers through innovative, high-quality products. At MACC, we pride ourselves on fostering creativity and excellence in every aspect of our work. This internship / Full time, provides a unique opportunity to work with a dynamic team, gain hands-on experience in marketing and communications, and contribute to impactful campaigns. Position Summary The Product & Operations Coordinator (Intern) supports day-to-day product operations, regulatory administration, financial coordination, and data management activities. This role is ideal for a detail-oriented and proactive student who can manage multiple priorities, maintain accurate records, and collaborate effectively across cross-functional teams. The intern plays a key role in ensuring documentation, reporting data, and payment processes are accurate, organized, and completed in accordance with company standards. Key Responsibilities Invoice, Payment & Vendor Administration * Receive, log, and verify vendor invoices related to product operations and environmental compliance programs. * Coordinate with Finance and Accounts Payable to ensure timely and accurate processing of payments. * Review invoices against contractual terms, reporting data, and supporting documentation; flag and escalate discrepancies. * Maintain organized records of vendor agreements, invoices, payment confirmations, and correspondence. Regulatory Fee & Compliance Coordination * Track and manage invoices from regulatory bodies such as Circular Materials, RPRA, Divert NS, Alberta Recycling, and similar organizations. * Cross-check regulatory invoices against submission data and compliance reports. * Coordinate with internal stakeholders to ensure environmental fees are paid within required timelines. * Maintain documentation to support audit readiness and regulatory traceability. Audit & Documentation Support * Assist in preparing for external audits and compliance reviews. * Compile, organize, and maintain audit documentation and supporting evidence. * Track audit findings, action items, and follow-ups to ensure timely closure. * Maintain historical records of submissions, reports, and audit outcomes. Data Management & Process Support * Support maintenance of SKU mappings, packaging data, and reporting databases. * Support regulatory team, when necessary, with data accuracy validation, version control, and documentation. * Support process improvements by identifying inefficiencies and recommending enhancements. * Assist in maintaining standard operating procedures (SOPs), templates, and process documentation. General Administrative & Operational Support * Coordinate internal documentation, filing systems, and shared drives to ensure accessibility and organization. * Support cross-functional communication between Product, Regulatory, and Finance teams. * Assist with scheduling, meeting coordination, and preparation of materials or reports. * Monitor task trackers and deadlines to ensure timely completion of deliverables. * Provide ad hoc administrative and operational support as required. Qualifications * Currently enrolled in, or recently completed, a BA in Business Administration, Commerce, Finance, Accounting, or a related discipline. * Strong attention to detail and organization, since the role involves invoices, records, reporting data, and audit files. * Good communication and teamwork skills for working with Finance, Product, and compliance stakeholders. * Proficiency with Microsoft Excel and Word; PowerPoint. * Ability to manage multiple deadlines and follow procedures carefully. Work Details · This intern will work 8 hours per day, Monday to Thursday onsite and Friday remote · Compensation · 10 days’ vacation per year. · Work life balance The expected base salary range for this role is CAD 20–22/hour. Final compensation will be based on a variety of factors, including experience, skills, and qualifications relevant to the position. This job posting represents a current opportunity within the company. Midea America Canada Corporation (MACC). is an equal opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

What you’ll do

The intern will support day-to-day product operations, including invoice processing, vendor administration, and regulatory compliance tracking. They will also assist with audit preparation, data management, and general administrative tasks to ensure operational efficiency.

Requirements

Candidates must be currently enrolled in or have recently completed a bachelor's degree in Business, Finance, Accounting, or a related field. Proficiency in Microsoft Office and strong organizational skills are required to manage multiple deadlines and maintain accurate records.

Benefits

• Vacation

Listed skills

• Teamwork · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Microsoft Word · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Microsoft Excel
• Microsoft Word
• PowerPoint
• Data Management
• Invoice Processing
• Regulatory Compliance
• Financial Coordination
• Audit Support
• Vendor Administration
• Process Improvement
• Communication
• Teamwork
• Attention To Detail
• Record Keeping
• Administrative Support
• Invoice Review
• Compliance Reporting
• Accounts Payable
• Accounting
• Auditing
• Business Administration
• Version Control
• Creativity
• Environmental Compliance
• Finance
• External Auditing
• Packaging And Labeling
• Standard Operating Procedure
• Marketing
• Innovation
• Internal Documentation
• Invoicing
• Operations
• Microsoft PowerPoint
• Scheduling
• Templates
• Coordinating
• Filing
• Detail Oriented

Job areas

• Administrative
• Finance & Accounting
• Manufacturing
• Environmental & Sustainability
• IT Operations Coordinator
• Compliance Officer / Analyst
• Legal and Related Associate Professionals
• Compliance Officers