Gift Processing Assistant

Job summary

The Gift Processing Assistant is responsible for accurately processing donations, including cash, cheques, and credit card payments, while maintaining donor records in Salesforce. They will also issue CRA-compliant tax receipts and provide administrative support, including front desk coverage.

Job details

WE'RE HIRING Gift Processing Assistant Contract Position | October 6, 2026 – January 15, 2027 | $27.80/hour Miles HR is recruiting on behalf of our client, a Vancouver-based non-profit organization, for a Gift Processing Assistant to join their fundraising team on a fixed-term contract. This is a great opportunity for a detail-oriented professional with donation or transaction-processing experience to support a high-impact fundraising organization through a busy giving season. About the Role Reporting to the Gift Processing team, the successful candidate will play a key role in accurately and efficiently processing donations, ensuring donors receive timely acknowledgement and CRA-compliant tax receipts, and maintaining the integrity of donor records in the organization's CRM (Salesforce). Key Responsibilities Prepare donation information received by mail for processing, including sorting and scanning mail into internal systems. Receive and process cash, cheque, credit card, and wire transfer donations in accordance with policies and procedures. Prepare cash and cheques for bank deposit and process credit card payments while maintaining cash controls. Enter gift details into batches and commit gifts into the organization's CRM, ensuring accurate documentation and timely follow-up. Issue tax receipts in accordance with Canada Revenue Agency (CRA) rules, regulations, and guidelines. Process monthly donor giving program payments, including updates to gift records and payment methods. Reconcile monthly gift records and follow up with donors on declined payments by phone or email. Support data quality initiatives to keep donor and gift information complete and accurate. Provide occasional front desk coverage and related administrative support. What You Bring Ability to process a high volume of transactions with strong attention to detail and accuracy. Strong organizational skills and the ability to manage multiple, changing priorities under tight timeframes. Effective verbal and written communication skills. Proactive, responsible customer service approach and a collaborative, team-oriented working style. Proficiency with Microsoft Office; experience with Salesforce is an asset. Working knowledge of CRA receipting rules and regulations is an asset. Contract Details Duration: October 6, 2026 – January 15, 2027 Compensation: $27.80 per hour Location: Vancouver, BC How to Apply Qualified candidates are encouraged to apply through Miles HR. Please submit your resume for consideration; only shortlisted candidates will be contacted. Miles HR | Recruitment Solutions for the Public, Private & Non-Profit Sectors | Lower Mainland, BC

What you’ll do

The Gift Processing Assistant is responsible for accurately processing donations, including cash, cheques, and credit card payments, while maintaining donor records in Salesforce. They will also issue CRA-compliant tax receipts and provide administrative support, including front desk coverage.

Requirements

Candidates should have experience in donation or transaction processing and strong attention to detail. Proficiency in Microsoft Office is required, while experience with Salesforce and knowledge of CRA receipting regulations are considered assets.

Listed skills

• Customer service · Preferred
• Attention to detail · Preferred
• Cash handling · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Salesforce · Preferred
• CRM · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Gift processing
• Donation processing
• Transaction processing
• CRM
• Salesforce
• Data entry
• Tax receipting
• CRA compliance
• Cash handling
• Reconciliation
• Customer service
• Microsoft Office
• Organizational skills
• Attention to detail
• Communication
• Administrative Support
• Cash Control
• Organizational Skills
• Customer Relationship Management
• Customer Service
• Fundraising
• Data Quality
• Sorting
• Wire Transfer
• Team Oriented
• Transaction Processing (Business)
• Detail Oriented

Job areas

• Administrative
• Finance & Accounting
• Social Services
• Gift Processing Specialist
• E-Commerce Assistant
• Advertising and Marketing Professionals
• Online Merchants
• Business Operations Specialists, All Other