Accounts Receivable Lead / Accounting Officer Intermediate

Job summary

Oversee department accounts receivable and billing functions, reconcile accounts and systems, process refunds and invoice adjustments, and ensure accurate financial entries. Prepare quarterly and annual receivables reports in accordance with statewide requirements and train agency staff on relevant procedures.

Job details

Working Title: Accounts Receivable Lead Job Class: Accounting Officer Intermediate Agency: Children Youth & Families Dept Job ID: 98240 Location: St. Paul Telework Eligible: Yes*, up to 50% Full/Part Time: Full-Time Regular/Temporary: Unlimited Who May Apply: Open to all qualified job seekers. This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 11/12/26 date. Please note that to be considered a bidder, you must be a permanent, non-probationary DCYF employee in the same job classification as the position posted. Date Posted: 11/05/2026 Closing Date: 11/19/2026 Hiring Agency/Seniority Unit: DCYF / MAPE Division/Unit: DCYF / FOD Accounts Receivable Work Shift: Day Shift Work Hours: 8:00 AM - 4:30 PM Days of Work: Monday - Friday Travel Required: No* Salary Range: $26.89 - $39.22 / hourly; $56,146 - $81,891 / annually Classified Status: Classified Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE FLSA Status: Nonexempt Designated in Connect 700 Program for Applicants with Disabilities: Yes The Department of Children, Youth, and Families is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCYF does not participate in E-Verify. The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. *Telework (Within Minnesota or neighboring states) and flexible hours options are available. Under limited supervision, this position oversees the department's accounts receivable activity and coordinates the agencies billing functions to assure compliance with administrative standards, rules, policies/procedures, GAAP and to maximize system capabilities and improve internal business processes. This position will also prepare assigned Accounts Receivable quarterly and annual reports in accordance with statewide uniform accounts receivable reporting requirements. As directed, this position will train co- workers and other agency staff in specific tasks and job practices. Responsibilities Include Under limited supervision, this position oversees the department's accounts receivable activity and coordinates the agencies billing functions to assure compliance with administrative standards, rules, policies/procedures, GAAP and to maximize system capabilities and improve internal business processes. This position will also prepare assigned Accounts Receivable quarterly and annual reports in accordance with statewide uniform accounts receivable reporting requirements. As directed, this position will train co-workers and other agency staff in specific tasks and job practices. Type employee’s second principal Prepare department wide internal quarterly and annual accounts receivable reports for billed receivables. Consolidate the reports in accordance with statewide uniform accounts receivable reporting requirements using GAAP, GASB 33 and 34 and other policies, regulations and guidelines promulgated by Minnesota Management and Budget. Reconciliation of receivable accounts and accounting systems on a monthly basis. Ensure accuracy of entries in SWIFT and other accounting software compared to US Bank and Elavon Review and process refund and invoice adjustments requests. Process Non-Sufficient Funds transactions. Train co-workers and agency staff, as directed, in specific task and job practices and procedures to improve and maintain performance levels by communicating timetables and quality standards for tasks; and providing instruction on policies and procedures as needed. Provide assistance to supervisors, managers, and other DCYF staff members as assigned. Minimum Qualifications To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.** One (1) year of experience in Accounting; OR Three (3) years advanced technical, or paraprofessional experience in Accounting Experience Must Demonstrate Working knowledge of SWIFT or other financial reporting systems. Analyzing Invoices, while determining causes of failures or issues and correcting them. Creating Invoice Request, Refund Request, Write-off Request, Adjustment Request and similar work Applicants who meet the above experience requirements may be further evaluated based on the following during the interview process: Strong communication skills to interact effectively with internal staff, members, employers, state agencies, and financial institutions and to respond to and send correspondences. Skill in organization to manage workload, competing priorities, and still meet strict deadlines Master’s degree in accounting, finance, or related field determined by the agency may substitute for 18 months of experience; Bachelor’s degree in accounting, finance, or related field determined by the agency may substitute for one year of experience; Associate’s degree accounting, finance, or related field determined by the agency may substitute for six months of experience Preferred Qualifications Experience with entering accounts receivable billing and invoices in the State of Minnesota’s accounting system (SWIFT). Experience working with accounting, financial, or Customer Relationship Management (CRM) systems and the ability to analyze, reconcile, and interpret financial data. Skilled in preparing and interpreting fiscal records and reports, recognize problems, and effect solutions. Skilled in problem resolution in order to work with minimal supervision, analyze the situation, develop alternatives, effectively recommend solutions, and implement approved actions. Experience in initiating and monitoring payment plans. Experience working in the Minnesota Department of Revenue E-Services (collection) Sites or a comparable system/site. Variety of experiences working effectively with others from different backgrounds and cultures. Additional Requirements It is the policy of the Department of Children, Youth, and Families that the individual selected for this position successfully complete a background investigation prior to employment, that may include the following components: Reference check Criminal Background check Fingerprinting check (MNJIS/CJIS) Driver’s License Check Personnel File Review: all current and former public sector employees Additional assessment may be required during the interview process How To Apply Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers. Contact If you have questions about the position, contact Craig Blichfeldt at Craig.Blichfeldt@state.mn.us. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Luis Hernandez-Cuate at Luis.Hernandez-Cuate@state.mn.us If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Department of Children, Youth and Families ADA Coordinator at 651-431-4945 or DCYF ADA at ada.dcyf@state.mn.us. About The Department Of Children, Youth And Families Department Our state depends on the success of Minnesota children, youth and families. The Department of Children, Youth, and Families puts children at the center of state government, creating a permanent state agency and commissioner focused on elevating children and families in policy and budget decisions. This realigns state government to advance equitable outcomes for children, youth, and families through transformative, partnership-driven policies, programs and practices. Working together to improve the state we love. What do Minnesota's State employees have in common? A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well. Your Benefits May Include Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support To Help You Reach Your Career Goals Training, classes, and professional development Tuition reimbursement Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov) Employee Assistance Program (EAP) For Work/life Support A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law. Applicants With Disabilities Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.

What you’ll do

Oversee department accounts receivable and billing functions, reconcile accounts and systems, process refunds and invoice adjustments, and ensure accurate financial entries. Prepare quarterly and annual receivables reports in accordance with statewide requirements and train agency staff on relevant procedures.

Requirements

Applicants need one year of accounting experience or three years of advanced technical or paraprofessional accounting experience, including familiarity with SWIFT or another financial reporting system. They must demonstrate experience analyzing and correcting invoice issues and creating invoice, refund, write-off, and adjustment requests; relevant degrees may substitute for some experience.

Benefits

• Paid Vacation Leave
• Paid Sick Leave
• Paid Holidays
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Prescription Drug Coverage
• Paid Parental Leave
• Pension Plan
• Life Insurance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Tax-Free Expense Accounts
• Training and Professional Development
• Tuition Reimbursement
• Employee Assistance Program

Listed skills

• Accounts receivable · Preferred
• Financial Reporting · Preferred
• Swift · Preferred
• Process Improvement · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Receivable
• Accounts Receivable Reporting
• Billing Coordination
• Account Reconciliation
• Invoice Analysis
• Invoice Adjustments
• Refund Processing
• Non-Sufficient Funds Processing
• Financial Reporting
• SWIFT
• GAAP
• GASB 33 and 34
• Process Improvement
• Staff Training
• Problem Resolution
• Communication

Job areas

• Finance & Accounting
• Government & Public Sector
• Management & Leadership
• Administrative

More jobs from Minnesota Direct Care and Treatment