Executive Assistant-Exec 2

Job summary

Provide confidential executive and operational support to the Executive Director, Senior Manager of Operations, and senior leadership, coordinating priorities and serving as a liaison with staff, partners, state agencies, and the public. Prepare financial transactions, monitor expenditures, reconcile accounts, and support budget, administrative, and operational reporting.

Job details

Working Title: Executive Assistant Job Class: Executive 2 Agency: Cosmetology Board Job ID: 96790 Location: St. Paul Telework Eligible: Yes/hybrid Full/Part Time: Full-Time Regular/Temporary: Unlimited Who May Apply: Open to all qualified job seekers Date Posted: 10/17/2026 Closing Date: 10/23/2026 Hiring Agency/Seniority Unit: Cosmetology Board / Cosmetology Bd-AFSCME Division/Unit: Cosmetology Board / Operations Work Shift/Work Hours: Day Shift Days of Work: Monday - Friday Travel Required: No Salary Range: $26.58 - $36.86 / hourly; $55,499 - $76,963 / annually Classified Status: Classified Bargaining Unit/Union: 206 - Clerical/AFSCME Work Area: Cosmetology Board FLSA Status: Nonexempt Designated in Connect 700 Program for Applicants with Disabilities: Yes The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. The Executive Assistant serves to provide confidential administrative and operational support for the Minnesota Board of Cosmetology’s Executive Director, Senior Manager of Operations, and Senior Leadership Team. Reporting to the Senior Manager of Operations, this position serves as a central point of coordination for executive operations while supporting agency operations with administrative, financial, and operational activities. The Executive Assistant exercises sound judgment, discretion, and independent initiative in managing sensitive information, coordinating executive priorities, and ensuring efficient day-to-day agency operations. The position serves as a liaison between agency leadership, staff, external partners, state agencies, and the public, and plays a key role in maintaining effective administrative and financial processes that support the agency's mission. In addition to providing executive support, this position executes financial and administrative functions including preparing financial transactions, monitoring expenditures, reconciling accounts, and supporting budget and operational reporting. This position is eligible for a hybrid telework arrangement. With a telework agreement, onsite attendance will be required for team members or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy for details. Minimum Qualifications To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Experience providing advanced-level administrative and operational support including executive office administration, business operations, organizational procedures, and business communication. Knowledge of accounting principles and practices sufficient to analyze, interpret, and prepare financial information, records and reports. Skill in word processing sufficient to use software such as Microsoft Office to type and format letters and memos, prepare reports and meeting minutes, dashboards and other executive-level materials. Skills in building collaborative working relationships and communicating effectively with internal and external customers. Skills in exercising sound judgement, maintaining confidentiality, and handling sensitive information with discretion. Ability to analyze and make recommendations to management regarding administrative and financial information. Preferred Qualifications Knowledge of state administrative policies, procurement, records management, and applicable laws and procedures. Ability to anticipate administrative and operational needs, coordinate multiple projects simultaneously, and proactively resolve issues. Experience interpreting and applying policies, procedures, and financial information to support agency operations. Skill in organizing and prioritizing multiple assignments, managing competing deadlines, and maintaining accuracy with minimal supervision. Additional Requirements Successful applicants must pass a criminal background check through American DataBank and employment reference checks prior to employment. A criminal history does not automatically disqualify an applicant, and each case will be reviewed individually in alignment with fair hiring processes. How To Apply Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers. Contact If you have questions about this position, contact Nella Austin at nella.austin@state.mn.us. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Nella Austin at nella.austin@state.mn.us. About Cosmetology Board The Minnesota Board of Cosmetology is a state-wide agency dedicated to protecting the health and safety of Minnesota citizens and visitors by regulating the practice of cosmetology. The Board is comprised of seven board members representing each cosmetology license type and the public. Board staff is comprised of five divisions and more than 25 employees. The Board oversees more than 33,000 practitioners, 5,300 salons, and 35 schools across the state. Working together to improve the state we love. What do Minnesota's State employees have in common? A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well. Your Benefits May Include Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support To Help You Reach Your Career Goals Training, classes, and professional development Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov) Employee Assistance Program (EAP) For Work/life Support A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law. Applicants With Disabilities Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.

What you’ll do

Provide confidential executive and operational support to the Executive Director, Senior Manager of Operations, and senior leadership, coordinating priorities and serving as a liaison with staff, partners, state agencies, and the public. Prepare financial transactions, monitor expenditures, reconcile accounts, and support budget, administrative, and operational reporting.

Requirements

Applicants need advanced administrative and operational support experience, knowledge of accounting sufficient to prepare and interpret financial records and reports, and proficiency with Microsoft Office and executive-level materials. They must communicate effectively, build collaborative relationships, handle sensitive information discreetly, and analyze administrative and financial information to make recommendations.

Benefits

• Paid Vacation Leave
• Paid Sick Leave
• Paid Holidays
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Prescription Drug Coverage
• Fertility Care
• Paid Parental Leave
• Pension Plan
• Life Insurance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Tax-Free Expense Accounts
• Professional Development
• Employee Assistance Program

Listed skills

• Project Coordination · Preferred
• Administrative Support · Preferred
• Financial Reporting · Preferred
• Microsoft Office · Preferred
• Prioritization · Preferred
• Relationship Building · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Office Administration
• Administrative Support
• Business Operations
• Accounting Principles
• Financial Reporting
• Budget Monitoring
• Account Reconciliation
• Microsoft Office
• Business Communication
• Meeting Minutes
• Relationship Building
• Confidentiality
• Judgment and Discretion
• Policy Interpretation
• Project Coordination
• Prioritization

Job areas

• Administrative
• Government & Public Sector
• Finance & Accounting
• Management & Leadership

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