Architecture Coordinator

Job summary

The Architecture Coordinator supports the architecture team by managing information flow between internal departments, consultants, and municipalities. They are responsible for tracking drawing revisions, assisting with permit processes, and maintaining project documentation.

Job details

Job Title: Architecture Coordinator – 1 Year Contract Location: 427 Laurier Ave W, Ottawa Build what's next at Minto Working at Minto means being part of something bigger—where your career is built on purpose, progress, and possibility. Here, employees aren’t just valued—they’re celebrated through peer-to-peer recognition, team events, and a culture that feels like family while honouring every individual’s voice. From day one, we've got you covered From your very first day at Minto, you'll have access to a rewarding and supportive package designed to help you thrive: * Competitive compensation with performance-based annual bonus * Comprehensive benefits starting on day one—including unlimited physiotherapy, 24/7 access to healthcare professionals and physicians through our dedicated telemedicine service, and parental leave * Peer-to-peer recognition platform that celebrates your contributions * Professional development and learning support to fuel your growth * Exciting career paths across a dynamic and purpose-driven organization Your place in our story As an Architecture Coordinator, you will play a key role in supporting the Architecture team by ensuring information flows efficiently between internal departments, external consultants, municipalities, and our construction teams. This role is ideal for a highly organized and detail-oriented individual who enjoys coordinating multiple priorities, managing processes, and contributing to the successful delivery of residential projects. Working closely with Architectural Technologists, Permit Coordinators, consultants, and other stakeholders, you will help maintain the accuracy of drawing packages, track project information, and support the day-to-day administrative and technical needs of the department. Here’s how you’ll contribute * Coordinate & track drawing revisions with internal departments, consultants, trades, municipalities, and other external stakeholders. * Help ensure all required information, approvals, and documentation are available to support permitting and construction activities. * Work closely with Permit Coordinators to respond to municipal comments, deficiencies, permit-related inquiries, and information requests. * Assist in the distribution, management, and archiving of drawing packages, records, templates, and departmental document libraries. * Update working drawings and supporting documentation as directed by the Architecture team, including drafting revisions using AutoCAD and other design software. * Support the preparation of project reports, meeting materials, technical documentation, and departmental reporting tools. * Maintain department trackers, schedules, logs, and project-related deadlines while proactively communicating critical information. * Process and track purchase orders, invoices, and consultant expenditures. * Coordinate meetings, agendas, minutes, and follow-up action items as required. * Support the implementation and continuous improvement of departmental processes, standards, communication, and information management practices. * Support department initiatives, data collection, research, and special projects. * Perform other duties consistent with the scope, spirit, and purpose of the role. What you bring to the team Here’s what will help you stand out. And even if you don’t tick every box—we believe in your potential and are here to support your growth. * Diploma or degree in Architectural Technology, Building Technology, Construction Management, or a related field. * Experience in architecture, construction, residential development, and/or project coordination, is considered an asset. * Experience working with residential construction drawings and permit processes is considered an asset. * Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously. * Exceptional attention to detail and commitment to accuracy. * Strong verbal and written communication skills. * Ability to build positive working relationships with internal and external stakeholders. * Proactive, self-motivated, and solution-oriented approach to work. * Proficiency in AutoCAD and Microsoft Office applications. * Experience with project tracking systems, document management platforms, and ERP systems is considered an asset. * Ability to learn new tools and processes quickly. * Demonstrates a commitment to teamwork, collaboration, and continuous improvement. Hiring pay range rate: $55,000 - $65,000 Pay ranges at Minto are designed to accommodate variations in knowledge, skills, experience, market conditions, and locations, reflecting our diverse industries, and lines of business. Please note that the pay range information provided in this posting pertains specifically to the location for where the position is being filled. Ready to build your future with us? Whether you're just starting out or looking to take the next step, Minto offers the mentorship, resources, and opportunities to grow a meaningful career. With competitive rewards and a strong commitment to well-being, we empower you to thrive—professionally and personally. Join a team where your growth, purpose, and potential are celebrated. Let’s create something meaningful—together. About Minto Our mission to build vibrant communities begins with the people who make it all possible—our employees. Named one of Canada’s Best Managed Companies, we’re proud of our 70-year legacy and dedicated to delivering more—more growth, more purpose, and more impact—for our employees, homeowners, residents, and the neighbourhoods we serve. _____________________________________________________________________________ Minto does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CV’s will be treated as a direct application. This role may involve the use of artificial intelligence tools to support and enhance the recruitment process. This posting reflects an existing vacancy within our organization. Minto is an equal opportunity employer committed to cultivating an inclusive and accessible workplace. We strive to build a team that reflects the diverse communities we serve, including individuals with disabilities. If you require accommodation or support at any stage of the recruitment and selection process, we’ll work with you to ensure your needs are met. To request accommodation, please contact us at hrrecruitment@minto.com. #TAS1

What you’ll do

The Architecture Coordinator supports the architecture team by managing information flow between internal departments, consultants, and municipalities. They are responsible for tracking drawing revisions, assisting with permit processes, and maintaining project documentation.

Requirements

Candidates should possess a diploma or degree in Architectural Technology, Building Technology, or Construction Management. Proficiency in AutoCAD and strong organizational skills are essential for managing multiple project priorities.

Benefits

• Competitive compensation • Performance-based annual bonus • Comprehensive benefits • Unlimited physiotherapy • Telemedicine service • Parental leave • Peer-to-peer recognition platform • Professional development • Learning support

Listed skills

• Time management · Preferred
• Technical Documentation · Preferred
• Project Coordination · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Reporting · Preferred
• Microsoft Office · Preferred
• Process Improvement · Preferred
• AutoCAD · Preferred
• Stakeholder Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Architecture coordination
• Project coordination
• AutoCAD
• Microsoft Office
• Document management
• Permit processes
• Residential construction
• Technical documentation
• Time management
• Communication
• Attention to detail
• Reporting
• Process improvement
• Data collection
• Stakeholder management
• Design Software
• Working Drawings
• Residential Construction
• Document Management
• Solution-Oriented
• Residential Development
• Self-Motivation
• Research
• Physical Therapy
• Architectural Engineering
• Construction
• Construction Management
• Continuous Improvement Process
• Data Collection
• Distribution Management Systems
• Information Management
• Invoicing
• Learning Support
• Mentorship
• Project Coordination
• Time Management
• Technical Documentation
• Telehealth
• Templates
• Coordinating
• Teamwork
• Reporting Tools
• Detail Oriented

Job areas

• Construction
• Engineering
• Administrative
• Management & Leadership
• Architectural Coordinator
• Project Coordinator
• Statistical, Mathematical and Related Associate Professionals
• Project Management Specialists