Administrative Assistant

Job summary

The Senior Administrative Assistant will support the team by managing calendars, invoicing, and maintaining client records in the CRM. They are also responsible for preparing complex documents, coordinating meeting logistics, and managing travel arrangements.

Job details

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as a Senior Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you’ll ensure the efficient and effective operation of our business. This role is based in our Abbotsford office with regular travel to the Chilliwack office. MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices. Responsibilities * Review, modify and prepare moderately complex templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials; research, compile and summarize information/data * Support leader(s) through calendar and email management, invoicing and A/R * Enter, review and maintain client accounts and contact information in the Client Relationship Management (CRM) platform * Review upcoming deadlines and work requirements with the team; coordinate the logistics and flow of work to specific team members (i.e., documents for review/signature) * Record minutes at various meetings and distribute or archive them accordingly * Prepare and submit expense reports * Coordinate and schedule internal and external meeting and appointment logistics and prepare supporting material * Coordinate travel arrangements and reservations * Maintain electronic and paper filing systems * Contribute to the development of new ideas and approaches to improve work processes * Work collaboratively with other team members and leadership * Maintain flexibility to work overtime, as necessary Skills and Experience * Post-secondary education in business administration is considered an asset * 5+ years of increasingly complex administrative responsibilities * Experience in a professional services environment is considered an asset * Strong client service focus in dealing with both external and internal clients * Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously MyRewards@MNP With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, MNP University, a flexible ‘Dress For Your Day’ environment, firm sponsored social events and more! The annual salary range for this position is $45,000 - $60,000. Diversity@MNP We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply!

What you’ll do

The Senior Administrative Assistant will support the team by managing calendars, invoicing, and maintaining client records in the CRM. They are also responsible for preparing complex documents, coordinating meeting logistics, and managing travel arrangements.

Requirements

Candidates should have 5 or more years of increasingly complex administrative experience, preferably in a professional services environment. Post-secondary education in business administration is considered an asset, along with strong organizational and client service skills.

Benefits

• Vacation time
• Paid personal days
• Group pension plan
• Voluntary savings products
• Bonus programs
• Flexible benefits
• Mental health resources
• Professional development assistance
• Firm sponsored social events

Listed skills

• Time management · Preferred
• Customer service · Preferred
• document preparation · Preferred
• Administrative Support · Preferred
• CRM Management · Preferred
• Accounts receivable · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Calendar management
• Email management
• Invoicing
• Accounts receivable
• CRM management
• Meeting minutes
• Expense reporting
• Travel coordination
• Document preparation
• Data compilation
• Time management
• Organizational skills
• Client service
• Microsoft Office
• Communication
• Presentations
• Templates
• Business Strategies
• Leadership
• Innovation
• Microsoft PowerPoint
• Microsoft Excel
• Business Administration
• Customer Relationship Management
• Research
• Customer Service
• Time Management
• Mental Health
• Accounting
• Travel Arrangements
• Filing
• Accounts Receivable
• Disabilities
• Reservations
• Expense Reports
• Workbooks CRM
• Business Advisory
• Development Aid
• Email Management

Job areas

• Administrative
• Finance & Accounting
• Consulting
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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