Administrative Assistant

Job summary

Provide administrative and clerical support, prepare and quality-check documents, maintain databases, manage calendars, and coordinate meetings, events, and travel. Support client communications and billing processes, including monitoring deadlines, reconciling expenses, and preparing and issuing invoices.

Job details

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you’ll ensure the efficient and effective operation of our business. MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices. Responsibilities * Perform a variety of administrative and clerical activities * Review, modify and prepare general templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials; research, compile and summarize information/data, as applicable * Record minutes at various meetings and distribute or archive them accordingly * Update/maintain internal database * Manage and coordinate multiple calendars * Coordinate and schedule internal and external meetings, appointments, and team social events * Coordinate travel arrangements and reservations * Work collaboratively with other team members and leadership * Perform general office duties such as scanning, photocopying, faxing, printing, and maintaining office facilities (e.g., bistros). * Conduct quality review (accuracy, completeness, appearance) of outgoing correspondence Track upcoming client year ends and monitor deadlines * Act as a point of contact for internal and external clients * Aid in the invoicing process for assigned partners, including monitoring WIPs, submitting and reconciling expense reports, drafting invoices, finalizing and issuing invoices to clients as per billing deadlines/schedules. * Other duties as required Skills and Experience * Post-secondary education in administration is considered an asset * Administrative experience in a professional working environment is considered an asset * Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously MyRewards@MNP With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, MNP University, a flexible ‘Dress For Your Day’ environment, firm sponsored social events and more! The annual salary range for this position is $45,000 - $75,000. Diversity@MNP We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply!

What you’ll do

Provide administrative and clerical support, prepare and quality-check documents, maintain databases, manage calendars, and coordinate meetings, events, and travel. Support client communications and billing processes, including monitoring deadlines, reconciling expenses, and preparing and issuing invoices.

Requirements

Post-secondary education in administration and administrative experience in a professional environment are considered assets. Strong organizational and time-management skills are needed to manage multiple tasks simultaneously.

Benefits

• Vacation Time
• Paid Personal Days
• Group Pension Plan With 4% Matching
• Voluntary Savings Products
• Bonus Programs
• Flexible Benefits
• Mental Health Resources
• Perks And Discounts
• Professional Development Assistance
• MNP University
• Flexible Dress Code
• Firm-Sponsored Social Events

Listed skills

• Administrative Support · Preferred
• Organization · Preferred
• Time management · Preferred
• document preparation · Preferred
• Customer service · Preferred
• invoicing · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Clerical Skills
• Organization
• Time Management
• Calendar Management
• Meeting Coordination
• Travel Coordination
• Minute Taking
• Document Preparation
• Data Research
• Database Maintenance
• Quality Review
• Client Service
• Invoicing
• Expense Reconciliation
• Microsoft Office
• Expense Reports
• Administrative Functions
• Business Advisory
• Microsoft Excel
• Research
• Accounting
• Mental Health
• Billing
• Clerical Works
• Database Management Systems
• Development Aid
• Disabilities
• Leadership
• Innovation
• Office Procedures
• Microsoft PowerPoint
• Presentations
• Business Strategies
• Travel Arrangements
• Wireless Intrusion Prevention Systems
• Workbooks CRM
• Templates
• Reservations

Job areas

• Administrative
• Finance & Accounting
• Customer Service & Support
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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