Estimating Coordinator

Modern Niagara Building Services, a proud part of BCTS, is a trusted partner for building owners and facility managers across Ontario. We deliver tailored building services that help commercial, institutional, industrial, healthcare, and residential facilities operate safely, efficiently, and sustainably. From proactive maintenance and 24/7 emergency service to HVAC, plumbing, electrical systems, building automation, energy optimization, and facility support, we help our customers maximize building performance throughout the entire lifecycle of their assets. At Modern Niagara Building Services, our people are at the heart of everything we do. Backed by the strength and resources of BCTS, we foster a collaborative, safety-first culture where innovation, accountability, and exceptional customer service drive our success. We are committed to creating an environment where employees can grow their careers while delivering reliable, responsive solutions that keep our customers' buildings operating at their best. The Estimating Coordinator supports the estimating team by coordinating bid documents, maintaining estimate folders and bid records, monitoring tender sites, and helping ensure pricing, tender requirements, and submission materials are organized and up to date. This role helps keep the estimating process moving smoothly from bid review through submission and post-bid support. Why This Role Matters to Modern Niagara This role helps the estimating team stay organized, meet deadlines, and submit complete and accurate bid packages. By keeping bid sites, supplier pricing, tender documents, and internal records current, the Estimating Coordinator supports strong project pursuit discipline and helps reduce missed information, late addenda, or incomplete documentation. Key Impact / Purpose * Keep tender and bid information organized, current, and easy for the estimating team to access. * Support accurate and timely bid submissions by tracking deadlines, addenda, pricing requests, and required documents. * Maintain reliable supplier, subcontractor, bid, and estimating records to support consistent estimating processes. Duties and Responsibilities * Manage and monitor bid sites, including downloading documents, tracking addenda, updating site login information, and notifying the appropriate estimator when new information is available. * Open, set up, and maintain estimate folders and project files so documents are organized and easy to locate. * Review tender packages, including instructions to bidders, and help extract relevant documents and requirements for the estimating team. * Assist with tender closing activities and help prepare technical bid packages with required supporting documents. * Prepare, organize, and distribute bid documents, drawings, specifications, and addenda. * Request, coordinate, and track pricing from suppliers and subcontractors. * Maintain an up-to-date supplier and subcontractor database. * Maintain the bid list and update it weekly, including bid status, awards, and project records. * Coordinate with clients, vendors, subcontractors, and internal departments regarding bid requirements and documentation needs. * Schedule meetings and support coordination of estimating team activities. * Update pricing in the estimating app, including monthly supplier pricing updates and applicable pricing updates for western offices. * Review documents for completeness and accuracy before submission and support post-bid document collection and project handoffs. * Generate reports and maintain records of bids, awards, and project status. * Provide general administrative support to the estimating team as required. Must haves: * 2+ years of administrative coordination, estimating coordination, construction administration, or related experience. * Strong organizational skills with the ability to manage multiple deadlines and changing priorities. * High attention to detail and accuracy when reviewing documents, pricing, and bid requirements. * Strong written and verbal communication skills with the ability to coordinate with internal teams, clients, suppliers, and subcontractors. * Proficiency with Microsoft Office, including Excel, Word, and Outlook. * Ability to work independently while supporting a collaborative estimating team. Nice to haves: * Experience in construction, mechanical contracting, building services, manufacturing, engineering, or a similar environment. * Knowledge of tendering processes, construction drawings, specifications, addenda, and bid submissions. * Experience with estimating software, ERP systems, project management tools, or bid management platforms. * Experience working with supplier and subcontractor pricing or maintaining supplier databases. * Post-secondary education in business, construction, administration, or a related field. This is a new position. Expected annual compensation: $50,000 - $65,000. Modern Niagara offers a competitive total compensation package including: * Defined Contribution Pension Plan with a generous employer contribution * Flexible Health and Dental benefits with tiered options to meet the needs of you and your family * An annual health spending account to support your overall wellness * 24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services * A competitive vacation package with additional vacation granted throughout your tenure with the organization. * Employer Paid Parental Leave Top Up * Annual Community Day dedicated to volunteering and giving back to the communities where we live and work * Corporate Discounts through various vendors across Canada for programs such as fitness, mobile phones, travel, home and auto insurance and many others Here at Modern Niagara, because we know our people are the best in the industry, we pride ourselves on providing a total compensation package that rewards employees for their hard work and supports employees and their families in their overall wellbeing. About Modern Niagara Who We Are Modern Niagara helps building owners, managers, and general contractors meet the mechanical, and electrical needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We are committed to having a positive and meaningful impact on Canada’s infrastructure — and on the communities where we live, learn, work, and heal. We build for life. Our Culture & Values We value passion, initiative, determination, professionalism, and teamwork. Health and safety are embedded in everything we do, and our award-winning safety culture consistently performs well above industry standards. Diversity, Equity & Inclusion at Modern Niagara We are committed to building a diverse, equitable, and inclusive organization where everyone has access to opportunity, feels a sense of belonging, and can thrive. We actively work to remove barriers faced by members of equity-seeking groups (including women, Indigenous, Black, racialized, 2SLGBTQIA+ people, people with disabilities, and newcomers to Canada) in the construction industry. We encourage applications from candidates of all backgrounds and lived experiences and are committed to a barrier-free hiring process. If you require accommodation at any stage of the recruitment process, please contact us at careers@modernniagara.com [careers@modernniagara.com] so we can make appropriate arrangements. We appreciate every applicant’s interest in joining Modern Niagara. Only those selected for an interview will be contacted.

The Estimating Coordinator manages bid documents, monitors tender sites, and maintains accurate project records to support the estimating team. They also coordinate with internal departments, clients, and subcontractors to ensure bid packages are complete and submitted on time.

Candidates must have at least 2 years of experience in administrative or estimating coordination within the construction or building services industry. Proficiency in Microsoft Office and strong organizational skills are required to manage multiple deadlines and complex tender requirements.

• Attention to detailPreferred
• Microsoft ExcelPreferred
• CommunicationPreferred
• Microsoft OfficePreferred
• Data entryPreferred
• Microsoft WordPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Estimating coordination
• Bid management
• Tender documentation
• Project file management
• Supplier coordination
• Subcontractor coordination
• Microsoft Office
• Excel
• Word
• Outlook
• Data entry
• Attention to detail
• Organizational skills
• Communication
• Reporting

• Construction
• Administrative
• Engineering
• Energy

Minimum education

High school

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week