Content production coordinator

Job summary

Coordinate video content production by acting as a bridge between project managers, technical experts, and artists to ensure schedule adherence. Handle administrative tasks including budget tracking, logistics, documentation, and stakeholder communication from design to operation.

Job details

DIVE INTO MOMENT FACTORY’S UNIVERSE We come from many different places, but what unites us is our passion. At Moment Factory, each new project is a blank page awaiting the creativity and talent of our whole team, no matter the individual responsibilities, roles, or fields. Our desire to innovate, to take risks, and to learn from our mistakes and from each other is what allows us to create collective projects that go above and beyond. Today, thanks to a team of 450 creative minds, we have been able to create immersive multimedia environments for artists, museums, airports, brands, theme parks and events, as well as our signature shows. No matter the canvas – be it film, lighting, multimedia architecture, sound design, special effects, or interactive projects – the thirst for experimentation and innovation is at the core of our DNA. YOUR TEAM Your main mission will be to coordinate the work of the various talents and experts involved in video content production on various projects. With an overview of all production activities, you will act as a bridge between the project management team, technical experts, internal artists, and external collaborators, to ensure the smooth progress of the different stages of the production schedule. You will work closely with content project managers and the technical content production team to implement the established production strategy. In addition, you will carry out administrative follow-ups for projects from design to operation, including logistics, documentation, budget tracking, and the drafting and updating of various documents. You will be the key link in communication and liaison between all stakeholders. YOUR MISSION Your main mission will be to coordinate the work of the various talents and experts involved in video content production on various projects. With an overview of all production activities, you will act as a bridge between the project management team, technical experts, internal artists, and external collaborators, to ensure the smooth progress of the different stages of the production schedule. You will work closely with content project managers and the technical content production team to implement the established production strategy. In addition, you will carry out administrative follow-ups for projects from design to operation, including logistics, documentation, budget tracking, and the drafting and updating of various documents. You will be the key link in communication and liaison between all stakeholders. EXPLORE YOUR FUTURE ROLE Production Coordination Coordinate and facilitate communication between project leadership and the creative and technical experts assigned to a given project, by organizing meetings, taking notes, and managing information. Plan and organize activities and other meetings related to project implementation. Be responsible for managing and adhering to the production schedule previously established by the Content Project Manager for a given project. Assist in identifying content production blockers and actively participate in finding solutions during all project phases. Track bank hours allocated to different production tasks and ensure that the time planned for each task is respected. Communicate to the Project Manager any element that could affect the schedule or budget. Ensure smooth production progress by preparing necessary elements for each involved stakeholder and tracking creative iterations (access requests, equipment, helping prepare presentations, tracking setlist changes, list of assets to purchase, etc.). Follow up on activities between experts on a project from design to integration (employees, suppliers, collaborators, freelancers). Manage image and usage license purchases related to content production. Be responsible for folder structure and compliance with file naming conventions for their project. Participate in on-site project integrations. Be responsible for delivering approval files and final files. Work with multimedia directors, designers, and technicians to ensure synergy between the environment, its content, and the technology used. Handle tasks related to project wrap-up, as needed: archiving files, project debriefs, photos, and videos of the concert or performance. Administrative and Logistics Provide administrative support to the entire project team. Take notes during various meetings and ensure follow-up with teams regarding tasks discussed during these meetings. Ensure proper documentation throughout the project (preparing agendas, notes, archiving, etc.). Participate in updating various tools (budget, schedule, etc.). Assist in preparing contracts for content production freelancers. Plan and organize travel and transportation for the project team, and prepare the associated documents. Participate in preparing on-site project integration. Development of expertise in creative production coordination Plan and implement production processes for content creation. Suggest technical solutions to keep processes simple and efficient. Develop management processes to improve productivity. Participate in improving production and project coordination tools. Participate in developing internal procedures and processes. Perform all other responsibilities and/or tasks related to this position. YOUR BACKGROUND INCLUDES College diploma in design, multimedia, performing arts, TV production, film, interactive media, or a related field. Excellent professional proficiency in French and English, both spoken and written (you will collaborate with people in English and French as part of your role). 3 to 5 years of experience in multimedia production coordination (pre-rendered visual content, generative and real-time, mixed-media including motion design, VFX, 3D environments, and animation). Proficiency with Google Workspace (Sheets, Docs, etc.), or MS Office software. Knowledge of 2D, 3D, and real-time content production processes. Knowledge of Flow (ShotGrid), Confluence, Adobe After Effects, Photoshop, and Premiere software, an asset. Knowledge of Wrike software, an asset. Curiosity and interest in new technologies, innovation, and AI. Experience creating visuals integrated into multimedia environments, an asset. SOFT SKILLS Strong communication skills. Demonstrated organizational skills. Ability to work under pressure and handle multiple projects simultaneously. Team management and leadership skills. Comfortable carrying out administrative tasks. Autonomy, teamwork, ability to prioritize, and reliability. Curiosity about current trends in the design, live show, multimedia, and content post-production industries. Self-motivated and passionate. SPECIFIC WORK CONDITIONS Requires flexibility regarding work schedules. Occasional travels. SOME PERKS THAT COME WITH WORKING AT MOMENT FACTORY Hybrid work mode to optimize work-life balance. Work from abroad for up to 30 days per year (consecutive or cumulative, including weekends), so you can explore the world while you work. Group insurance benefits for you and your family. Wellness account allowing you to claim personal expenses. Inspiration account. Free access to Dialogue telemedicine service, to quickly respond to your health concerns and those of your family. 5 paid sick days per year. Personalized training and skills development plan through the Moment Factory School. Daily meals at reduced cost, snacks, and coffee available at all times. Studio Life Department, a catalyst for employee wellness initiatives (physical, mental health, social activities, etc.). If you think this position is for you, we invite you to apply now. Unfortunately, we will not be able to follow up with each candidate, so we will only contact the selected individuals. Thank you for considering a career at Moment Factory. We are looking forward to meeting you! Your resume will be read by Dave.

What you’ll do

Coordinate video content production by acting as a bridge between project managers, technical experts, and artists to ensure schedule adherence. Handle administrative tasks including budget tracking, logistics, documentation, and stakeholder communication from design to operation.

Requirements

Requires a college diploma in a multimedia or design-related field and 3 to 5 years of experience in multimedia production coordination. Proficiency in English and French, along with familiarity with Google Workspace and content production software, is essential.

Benefits

• Hybrid Work Mode • Work From Abroad Up To 30 Days Per Year • Group Insurance • Wellness Account • Inspiration Account • Dialogue Telemedicine Service • 5 Paid Sick Days Per Year • Personalized Training And Skills Development Plan • Reduced Cost Daily Meals • Employee Wellness Initiatives

Listed skills

• Organization · Preferred
• Administrative Support · Preferred
• Vendor Coordination · Preferred
• Communication · Preferred
• Team Leadership · Preferred
• Project management · Preferred
• scheduling · Preferred
• Stakeholder Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Production Coordination
• Project Management
• Budget Tracking
• Logistics Management
• Multimedia Production
• Communication
• Organization
• Team Leadership
• Administrative Support
• Resource Planning
• Stakeholder Management
• Scheduling
• File Management
• Vendor Coordination
• Technical Liaison
• Creative Workflow

Job areas

• Creative & Media
• Art & Design
• Management & Leadership
• Administrative
• Marketing