Project Assistant / Client Coordinator

Toronto, ON
Hybrid
Posted Oct 17, 2026
1 position

$50–$65 / hour

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Employment type: Contract
Experience level: Mid-level · 2+ years
Posting language: English
Working hours: 40 hours per week
Office presence: 3 days per week
Seniority: Entry level
Application method: Direct apply is available

Job summary

Monitor client systems for RFQs and related opportunities, coordinate proposal activities, and track schedules, deliverables, and submission deadlines. Communicate with clients, review proposals for completeness, and support project setup, reporting, change requests, and portfolio administration.

Job details

Location: Toronto On-Site: 2 - 3 Days a Week Job Type: Contract Duration: 6 Months (Can be extended) Hourly Rate: $50 - 65/hour Responsibilities: Monitoring client systems for new Requests for Quotations (RFQs), TOQs, and related opportunities. Coordinating proposal activities with Project Managers and internal stakeholders. Tracking proposal schedules, deliverables, and submission deadlines. Communicating with clients regarding clarifications, extensions, and administrative matters. Reviewing proposals for commercial completeness and submission requirements. Supporting project setup and administration activities within SAP. Assisting with reporting, change request coordination, and portfolio administration. The successful candidate should demonstrate: Strong written and verbal communication skills. Excellent organizational and time management abilities. High attention to detail and accuracy. Professional client-facing communication skills. Ability to manage multiple competing priorities and follow tasks through to completion. Strong sense of ownership and accountability. Experience in project coordination, proposal coordination, administration, client services, or related roles. Experience using SAP or other ERP systems would be considered an asset. Experience working in engineering, utilities, nuclear, construction, or other project-based environments would be considered an asset.

What you’ll do

Requirements

The role calls for experience in project or proposal coordination, administration, client services, or a related field, along with strong communication, organizational, and time-management skills. Attention to detail, professional client-facing communication, ownership, and the ability to manage competing priorities are important; SAP or ERP experience and experience in project-based industries are assets.