Administration and Operations Manager

Multiverse Computing Multiverse is a well-funded, fast-growing deep-tech company founded in 2019. We are the largest quantum software company in the EU and have been recognized by CB Insights (2023 and 2025) as one of the 100 most promising AI companies in the world. With 180+ employees and growing, our team is fully multicultural and international. We deliver hyper-efficient software for companies seeking a competitive edge through quantum computing and artificial intelligence. Our flagship products, CompactifAI and Singularity, address critical needs across various industries: CompactifAI is a groundbreaking compression tool for foundational AI models based on Tensor Networks. It enables the compression of large AI systems—such as language models—to make them significantly more efficient and portable. Singularity is a quantum- and quantum-inspired optimization platform used by blue-chip companies to solve complex problems in finance, energy, manufacturing, and beyond. It integrates seamlessly with existing systems and delivers immediate performance gains on classical and quantum hardware. You’ll be working alongside world-leading experts to develop solutions that tackle real-world challenges. We’re looking for passionate individuals eager to grow in an ethics-driven environment that values sustainability and diversity. We’re committed to building a truly inclusive culture - come and join us. In this position you will Support with Canadian Office operations, including employee onboarding and offboarding, coordinating events and social activities, and facilities management. Carry out executive assistant tasks, including calendar management, travel booking and acting as committee secretary. Required Qualifications 2+ years of Office management and/or administrative experience. Education: Business Administration, finance or equivalent. Perfect command of English, Excellent communication and organizational skills, ability to work independently, and with other global teams. Ability to work with an international, multicultural team of people, both in-person and through online resources and capacity to coordinate with different stakeholders at the firm. Initiative, hands-on attitude. Detail oriented and excellent problem-solving skills. Proactive and independent. Strong relationship management skills. Technologically Savvy. Proficient knowledge of the following tools: google calendars, zoom, Microsoft Office. Location: Applicants must have legal authorization to work in the country where the position is based. Preferred Qualifications Knowledge of other languages, preferably Spanish, French or German. Knowledge of tools/programs like: Monday, Canva, Asana, etc. Perks & Benefits Indefinite contract. Equal pay guaranteed. Variable performance bonus. Signing bonus. Relocation package (if applicable). Private health insurance. Eligibility for educational budget according to internal policy. Hybrid opportunity. Flexible working hours. A high-performance, collaborative environment, operating at pace on cutting-edge technologies Career plan. Opportunity to learn and teach. As an equal opportunity employer, Multiverse Computing is committed to building an inclusive workplace. The company welcomes people from all different backgrounds, including age, citizenship, ethnic and racial origins, gender identities, individuals with disabilities, marital status, religions and ideologies, and sexual orientations to apply.

The Administration and Operations Manager will support Canadian office operations, including onboarding, facilities management, and event coordination. Additionally, the role involves providing executive assistant support such as calendar management, travel booking, and committee secretarial duties.

Candidates must have at least 2 years of office management or administrative experience and a background in business administration or finance. Proficiency in English and essential office software tools like Google Workspace and Microsoft Office is required.

• Indefinite contract • Equal pay guaranteed • Variable performance bonus • Signing bonus • Relocation package • Private health insurance • Educational budget • Hybrid opportunity • Flexible working hours

• Problem solvingPreferred
• Microsoft OfficePreferred

Identified from the job description. Confirm important requirements above.

• Office management
• Administrative support
• Employee onboarding
• Facilities management
• Executive assistant tasks
• Calendar management
• Travel booking
• Communication skills
• Organizational skills
• Relationship management
• Problem-solving
• Google calendars
• Zoom
• Microsoft Office
• Monday
• Asana
• Calendar Management
• Canva (Software)
• Workplace Inclusivity
• Relationship Management
• Complex Problem Solving
• Organizational Skills
• Zoom (Video Conferencing Tool)
• Ethical Standards And Conduct
• Administrative Functions
• Artificial Intelligence
• Business Administration
• Communication
• English Language
• Finance
• Spanish Language
• Facility Management
• French Language
• German Language
• Problem Solving
• Office Management
• Employee Onboarding
• Operations
• Quantum Computing
• Authorization (Computing)
• Coordinating
• Detail Oriented

• Administrative
• Management & Leadership
• Software
• Technology
• Administrator Operations Manager
• Operations Manager (General)
• Manufacturing Managers
• General and Operations Managers

Minimum education

Bachelor’s degree

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week