Project & Documentation Coordinator

Job summary

The coordinator will manage project planning, execution, and documentation while serving as the primary point of contact for suppliers and customers. They are responsible for maintaining internal documentation libraries and ensuring seamless communication across engineering, supply chain, and logistics departments.

Job details

N2X Process Solutions is on the search for a talented Project & Documentation Coordinator! We are seeking a dynamic and detail-oriented Project & Documentation Coordinator to join our team. In this role, you will drive the successful planning, execution, and documentation of projects across various departments. Your expertise will ensure seamless communication, comprehensive record-keeping, and adherence to project management methodologies. This position offers an exciting opportunity to influence project outcomes through effective coordination and meticulous documentation. Responsibilities Coordinate with customers and internal project team (engineering, supply chain, and logistics) Internal point of contact for coordination with the suppliers/manufacturers for expediting and scheduling Monitor and coordinate the movement of equipment and documentation through different stages of production in the project Maintain internal documentation library using internal software Process project commercial and technical documents such as drawings, reports, certifications, and procedures Submit project documentation and drawings to customers via email or customer document portal using internal software Communicating project plans, actions, risks, and issues with customers and internal project team Support teams in delivering projects, including updating or creating spreadsheets, coordinating deadlines, and meeting summaries Qualifications 3+ years of experience in project or documentation coordination CAPM or PMP certification preferred Power BI experience with tools such as Power Automate, SharePoint, and Salesforce Data-driven project analysis, reporting, process optimization, and automation initiatives that improve operational efficiency AI proficiency; be comfortable leveraging emerging technologies and open to adopting AI-powered solutions to drive innovation and productivity. Foundational knowledge of ISO 9001 standards and quality management systems. Intermediate to advanced skill levels with Microsoft Projects, Word, Excel, PowerPoint, and Adobe Acrobat Excellent written and verbal communication skills Fast learner with a desire to grow personally and professionally Collaborative and communicative team player with the ability to work independently under minimal supervision Willing and able to learn new skills and concepts quickly Excellent organization and time management skills About N2X Process Solutions N2X Process Solutions is a Canadian engineered-supplier of market-leading Valves, Actuators, Tank Equipment, Wear-Resistant Products, and Surge Solutions to a wide range of process industries, including energy, mining, power, municipal, and midstream sectors. At N2X, our focus is on delivering innovative process solutions, superior service, and technical expertise to ensure the reliability and safety of our clients' operations. Supported by our team of designated engineers and our Permit to Practice for Western Canada, we’re a resource clients can rely on. Benefits at N2X We offer competitive compensation based on experience and professional designations. Employees participate in our stock share and bonus plans and comprehensive benefits package. We offer three weeks of paid vacation to start and various other company holidays throughout the year. Benefits: Company events Discounted or free food Employee stock purchase plan Extended health care Life insurance On-site gym Paid time off Profit sharing Vision care

What you’ll do

The coordinator will manage project planning, execution, and documentation while serving as the primary point of contact for suppliers and customers. They are responsible for maintaining internal documentation libraries and ensuring seamless communication across engineering, supply chain, and logistics departments.

Requirements

Candidates must have at least 3 years of experience in project or documentation coordination and possess strong proficiency in Microsoft Office and data tools. A CAPM or PMP certification is preferred, along with foundational knowledge of ISO 9001 quality management systems.

Benefits

• Company events
• Discounted or free food
• Employee stock purchase plan
• Extended health care
• Life insurance
• On-site gym
• Paid time off
• Profit sharing
• Vision care

Listed skills

• Time management · Preferred
• Power BI · Preferred
• Process Optimization · Preferred
• Project Coordination · Preferred
• Data analysis · Preferred
• Microsoft Excel · Preferred
• SharePoint · Preferred
• Communication · Preferred
• Logistics · Preferred
• Salesforce · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project coordination
• Documentation management
• Supply chain coordination
• Logistics
• Power BI
• Power Automate
• SharePoint
• Salesforce
• Data analysis
• Process optimization
• ISO 9001
• Microsoft Project
• Microsoft Excel
• Adobe Acrobat
• Communication
• Time management
• Influencing Skills
• Project Documentation
• Operational Efficiency
• Supply Chain
• Record Keeping
• Actuators
• Microsoft Power Automate
• Time Off Management
• Emerging Technologies
• Planning
• Quick Learning
• Quality Management Systems
• Artificial Intelligence
• Automation
• ISO 9000 Series
• Spreadsheets
• Certified Associate In Project Management
• Optometry
• Innovation
• Internal Documentation
• Project Management
• Operations
• Project Management Professional Certification
• Microsoft PowerPoint
• Process Manufacturing
• Process Optimization
• Valves (Piping)
• Purchasing
• Microsoft SharePoint
• Time Management
• Verbal Communication Skills
• Scheduling
• Coordinating
• Reliability

Job areas

• Administrative
• Engineering
• Logistics
• Manufacturing
• Energy
• Documentation Coordinator
• Project Coordinator
• Statistical, Mathematical and Related Associate Professionals
• Project Management Specialists