Facility Operations Coordinator

Job summary

Coordinate preventive maintenance, contractors, work orders, vendors, inspections, and service contracts. Support facility budgeting and reporting, document emergency incidents, and ensure compliance with fire, life safety, and occupational health and safety requirements.

Job details

Key Responsibilities Preventive Maintenance Scheduling: Administering and tracking preventative maintenance schedules to ensure compliance with standards. Contractor Management: Coordinating third-party contractors, ensuring safety orientations, permits, and job hazard analyses are in place before work begins. Work Order Administration: Creating, tracking, and closing out work orders through maintenance software. Vendor and Contract Management: Maintaining service contracts, vendor performance records, and scheduling inspections. Budget and Reporting: Assisting in managing the facility's operations budget, processing invoices, and preparing maintenance reports. Emergency Response: Documenting and tracking emergency incidents, including reports, progress, and repair invoices. Regulatory Compliance: Ensuring adherence to relevant legislation, such as fire, life safety, and occupational health and safety. Qualifications & Skills Education: Post-secondary education in Construction Project Management, building systems, or property management is often preferred. Experience: Generally 1–2 years of experience in facility maintenance or commercial property management. Technical Knowledge: Familiarity with building systems (HVAC, plumbing, electrical). Software Proficiency: Experience with MS Office and Maintenance Management Systems. Communication: Strong interpersonal skills for dealing with customers, contractors, and staff. Organization: Ability to handle multiple competing priorities in a fast-paced environment. Ready to join the team? Submit your application below — we'll personally reach out to short-listed candidates.

What you’ll do

Coordinate preventive maintenance, contractors, work orders, vendors, inspections, and service contracts. Support facility budgeting and reporting, document emergency incidents, and ensure compliance with fire, life safety, and occupational health and safety requirements.

Requirements

Post-secondary education in construction project management, building systems, or property management is preferred, along with 1–2 years of experience in facility maintenance or commercial property management. Candidates should understand building systems, be proficient with MS Office and maintenance management systems, and have strong communication and organizational skills.

Listed skills

• Regulatory Compliance · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Preventive Maintenance Scheduling
• Contractor Management
• Work Order Administration
• Vendor Management
• Contract Management
• Budget Administration
• Invoice Processing
• Maintenance Reporting
• Emergency Response Documentation
• Regulatory Compliance
• Building Systems Knowledge
• HVAC
• Plumbing
• Electrical Systems
• Maintenance Management Systems
• Communication

Job areas

• Trades
• Construction
• Management & Leadership
• Administrative
• Security & Safety