Administration Officer - Secretary General's Office

Job summary

The Administration Officer develops and oversees administrative policies, procedures, and regulations for school board units. They provide guidance to management, analyze legal documents, and manage contracts and access to information requests.

Job details

ADMINISTRATION OFFICER - Secretary General's Office Vacancy, 100% full-time NATURE OF THE WORK The position of administration officer encompasses, in particular, participation in the preparation, update and application of administrative policies, procedures and processes of one or several administrative units of the school board; it also encompasses the supervision and coordination of the work of support staff associated with his or her sector of activity and the study and analysis of various files in order to make and follow up on recommendations. SOME CHARACTERISTIC DUTIES The administration officer develops, drafts, plans, applies, oversees and updates the administrative regulations, directives, procedures and processes related to the implementation of activities related to the management of one or several administrative units. The person collaborates in the development, implementation and update of policies and organizational guides. The person collaborates with various departments in the treatment of access to documents requests. The person assists in the preparation of and collaborates on training to staff regarding school board policies and various applicable laws such as the Education Act and the Act respecting Access to documents held by public bodies and the Protection of personal information. The person recommends the standards and procedures appropriate to the needs identified and evaluates the results. The person provides advice and assistance to management staff, works with professional and support staff and ensures compliance with the policies and regulations in effect. The person studies and analyzes files, contracts, agreements, laws and other documents; gives advice and makes recommendations on the interpretation and necessary corrections and updates. The person draws up contracts and agreements and oversees their application. As needed, the person will serve as a replacement for the Complaints and Ethics & Integrity Officer. Qualifications Required A bachelor’s degree in an appropriate specialty, notably in law, administration, communications or human resources. Please note a DEC in paralegal technology with several years of work experience may also be considered. OTHER REQUIREMENTS: Excellent English and French language skills, both verbal and written ASSETS: Strong communication and interpersonal skills Excellent problem solving and analytical skills Shows initiative and capacity to research complex issues and provide advice A background in conflict resolution (mediation, arbitration, negotiation)

What you’ll do

The Administration Officer develops and oversees administrative policies, procedures, and regulations for school board units. They provide guidance to management, analyze legal documents, and manage contracts and access to information requests.

Requirements

A bachelor's degree in law, administration, communications, or human resources is required, though a paralegal DEC with experience may be considered. Proficiency in both English and French is essential.

Listed skills

• Problem solving · Preferred
• Negotiation · Preferred
• interpersonal communication · Preferred
• Conflict Resolution · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Policy Development
• Staff Supervision
• Legal Analysis
• Contract Drafting
• Compliance Monitoring
• Conflict Resolution
• Interpersonal Communication
• Problem Solving
• Analytical Skills
• Research
• Mediation
• Arbitration
• Negotiation
• Bilingualism (English/French)

Job areas

• Administrative
• Education
• Legal
• Management & Leadership
• Government & Public Sector