Graduate Studies Coordinator

Job summary

The Coordinator supports graduate studies programs by maintaining academic records, managing scholarship applications, and updating the graduate school website. They provide academic advising to students and faculty while mentoring students on funding proposals and degree requirements.

Job details

Full-Time Support Staff (12-month Contract) Reporting to the AVP, Research, Innovation and Graduate Studies the Coordinator is responsible for support of graduate studies programs including the maintenance of student academic records, scholarship applications, the development and maintenance of the graduate school website, liaising with all graduate program Coordinators, Chairs, faculty, and advisors, and assisting with Quality Council reviews. The Coordinator responds to all inquiries regarding graduate programming and advises students, faculty, the Recruitment Office, the Finance Office, and the Registrar’s Office by providing graduate school information. The Coordinator assists with the development of all graduate student programs of study and advises graduate students in making informed decisions regarding their academic progress at Nipissing to ensure they meet their degree requirements and graduation goals. In addition, the Coordinator also mentors graduate students with the preparation and submission of proposals and applications for internal and external funding. The successful candidate will hold a university degree and have a minimum of one (1) to three (3) years of work experience preferably at a postsecondary level. Experience processing graduate programs along with knowledge of web development, HTML coding and Dreamweaver software would be considered an asset. This position is classified as Wage Grade 70, with a wage range from $30.45 per hour (Step 1) to $38.38 per hour (Step 9). Placement within the salary range will be determined based on the candidate’s relevant experience, skills, and qualifications, as well as internal equity and market conditions. Please submit your letter of application in a single PDF document (last name, first name), via email to careers@nipissingu.ca by 4:00 p.m., September 16, 2026. Please indicate on your application if you are a Nipissing University OPSEU employee. Hiring is subject to final budgetary approval. In accordance with Article 12.05 (b) of the OPSEU Full-Time Support Staff Collective Agreement and OPSEU Part-Time Staff Collective Agreement first consideration is given to those internal applicants. The search committee would like to thank all applicants for their interest in Nipissing University. Please note that only those candidates invited for an interview will be contacted. Nipissing University is committed to employment equity and strongly encourages applications, which may include self-identification in a cover letter from Indigenous peoples, women, persons with disabilities, persons who identify as 2SLGBTQI+ and racialized minorities. Nipissing University must gather information from applicants to determine eligibility to work in Canada. Please include a statement in your application to identify whether you are a Canadian Citizen, Permanent Resident or are otherwise legally eligible to work in Canada. Nipissing University will provide accommodation to ensure barrier-free employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. You can request accommodation at any stage of the hiring process. If you require an accommodation please contact Human Resources at access@nipissingu.ca. This is an open vacancy, and artificial intelligence (AI) will not be used in the evaluation or assessment of candidates.

What you’ll do

The Coordinator supports graduate studies programs by maintaining academic records, managing scholarship applications, and updating the graduate school website. They provide academic advising to students and faculty while mentoring students on funding proposals and degree requirements.

Requirements

Candidates must hold a university degree and have one to three years of work experience, preferably in a postsecondary environment. Proficiency in web development, HTML, and Dreamweaver is considered a valuable asset.

Listed skills

• Software · Preferred
• HTML · Preferred
• Recruitment · Preferred
• assessment · Preferred
• preparation · Preferred
• staff · Preferred
• Reporting · Preferred
• Development · Preferred
• Time · Preferred
• maintenance · Preferred
• Resident · Preferred
• email · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Academic Record Maintenance
• Scholarship Application Processing
• Web Development
• HTML Coding
• Dreamweaver
• Student Advising
• Program Coordination
• Funding Proposal Mentorship
• Liaising
• Quality Council Reviews

Job areas

• Education
• Administrative
• Government & Public Sector