Continuing Education Coordinator

​COMPETITION NUMBER: 1788CLOSING DATE: AUGUST 23, 2026 @ 11:59PM MDT GRANTS & ACADEMIC INITIATIVES Reporting to the Director, Grants & Academic Initiatives, the Continuing Education Coordinator supports the efficient delivery and ongoing growth of Continuing Education programming. The role provides operational and administrative oversight related to student and customer inquiries, planning and reporting, instructor onboarding, scheduling, purchasing, and documentation. This position contributes to achieving divisional and institutional goals by overseeing and developing custom training contracts. They would work with external partners to identify training needs and then tailor training opportunities to match the needs. They would support both internal and external learners, ensuring high-quality customer service and operational effectiveness. HOW YOU’LL MAKE A DIFFERENCE Oversee and action operational administration for the delivery of Continuing Education programming. Coordinate administrative processes including instructor hire, onboarding, scheduling support, and systems or facility access for staff and contractors. Serve as the first point of contact for potential clients, student support, and customer inquiries, providing triage and escalation as required. Work with Business Development Officers to secure new clients and support the development of custom training opportunities. Oversee Continuing Education administrative staff and support the coordination of training activities, meetings, events, and operational logistics. Monitor and manage shared inbox inquiries, incoming calls, workflow, and operational requests related to IT, facilities, and administrative services. Support procurement activities, expense reconciliation, travel arrangements, accommodations, and other administrative functions. Edit, format, and produce reports, briefing notes, meeting documentation, surveys, invoices, and other operational documents while maintaining document management practices. Maintain tracking spreadsheets, databases, website content, and reporting data related to Continuing Education deliveries, partnerships, and contracts. Identify opportunities to improve processes and enhance operational efficiency through automation, AI, and continuous improvement initiatives that support service delivery and customer experience. WHAT YOU BRING Diploma in Office Administration or an equivalent combination of education and experience. Minimum 3 years of experience in an administrative or related role. Experience in a post-secondary environment is considered an asset. Excellent data entry and analysis skills with strong attention to detail. Strong analytical and problem-solving skills, with the ability to work with minimal supervision in a high-volume, fast-paced environment. Exceptional customer service, communication, and professionalism when working with internal and external stakeholders. Strong technical skills, including the ability to adopt new software, incorporate AI, automate administrative processes, and utilize Microsoft Office applications including SharePoint, Outlook, and MS Teams. WHAT MAKES YOU A DIFFERENCE MAKER? AS A DIFFERENCE MAKER YOU BRING EXPERIENCE IN Identifying external client opportunities and working collaboratively to support Continuing Education growth and revenue generation. Executing project deliverables including staff hire, scheduling, course delivery, outcome tracking, and reporting. Improving and automating systems, making recommendations to enhance processes, workflows, and operational effectiveness. Prioritizing competing operational requests, administrative tasks, multiple timelines, and complex stakeholder needs. Providing coordination, guidance, and operational leadership to Continuing Education administrative staff and supporting staff and contractor onboarding. Building productive relationships with internal departments, external clients, students, stakeholders, and Business Development teams to support program delivery and customer service excellence. Working independently to manage ongoing responsibilities, anticipate needs, identify inefficiencies, and implement solutions. Exercising judgment and professionalism when handling sensitive issues, maintaining confidentiality, and escalating concerns as required. SALARY: AUPE Band Level 8 | Advisor II | $67,351 - $87,454 annually reflective upon what you bring AKA your education and experience. This is a full time, permanent position with the Alberta Union of Provincial Employees (AUPE). For more information regarding the AUPE Collective Agreement, please check out this link. We are proud to be recognized as one of Canada's Most Admired Corporate Cultures. We offer flexible work options. We strive for balance between a flexible work environment, connectedness to the campus community, and ensuring NorQuesters are set up to succeed in their roles and responsibilities. Additional Information: Pre-Employment Checks will be completed to assess the candidate’s suitability for a role. These checks may include (but are not limited to): references, criminal record check, academic verification, etc. For applicants who have completed post-secondary studies from outside of Canada, it is recommended they obtain an assessment of their credentials from a recognized Canadian Credential Evaluator, such as: International Qualifications Assessment Service https://www.alberta.ca/international-qualifications-assessment World Education Services https://www.wes.org/ca/ We encourage applicants to include the assessment certificate as part of their application. This competition may be used to fill future vacancies, across NorQuest College, at the same or lower classification level. Our Commitment to Equity, Diversity, and Inclusion: We're on a journey to become an inclusive, anti-racist, and decolonized organization. NorQuesters are trailblazers – we are curious, creative, and innovative - our lived experiences are honoured, creating accessibility and a sense of belonging for everyone. NorQuest 2030 We Are Who We Include shares our strength and difference comes from who is included, and along with our students we are learning and growing to listen deeply and say what we feel. NorQuest College is committed to being an employer of choice for First Nations, Métis, and Inuit people by recognizing, respecting, and supporting Indigenous people's self-determination through the institution’s work in decolonization, reconciliation, and Indigenization. Accessibility: At NorQuest, we are who we include. We strive to provide access and accommodation throughout the recruitment, application, and selection process. We want to create opportunities for you to confidently be your authentic self. If you would like an accommodation at any stage of the process, please reach out to Careers@norquest.ca. Apply to Become a NorQuester: If this opportunity delights you and your expertise will shine in this role, we invite you to apply for this position online by uploading your resume and cover letter combined as one document. PSST: Only candidates shortlisted for an interview will be contacted and we’ll make sure to do this within 28 days of the closing date.

The Continuing Education Coordinator oversees operational administration, including instructor onboarding, scheduling, and customer inquiries. They also collaborate with business development teams to secure new clients and develop custom training opportunities.

Candidates must possess a diploma in Office Administration or an equivalent combination of education and experience. A minimum of 3 years of experience in an administrative role is required, along with strong technical and analytical skills.

• Flexible work options • Professional development support

• Customer servicePreferred
• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Customer service
• Project coordination
• Data entry
• Analytical skills
• Problem-solving
• Communication
• Microsoft Office
• SharePoint
• Outlook
• MS Teams
• Process improvement
• Automation
• Scheduling
• Procurement
• Reporting
• Training Coordination
• Student Services
• Document Management
• Operational Efficiency
• Office Administration
• Professionalism
• Workflow Management
• Curiosity
• Administrative Functions
• Microsoft Teams
• Planning
• Microsoft Access
• Artificial Intelligence
• Reconciliation
• Business Development
• Spreadsheets
• Customer Service
• Confidentiality
• Continuous Improvement Process
• Data Entry
• Leadership
• Innovation
• Invoicing
• Problem Solving
• Microsoft Outlook
• Purchasing
• Microsoft SharePoint
• Timelines
• Travel Arrangements
• Triage
• Process Improvement
• Coordinating
• Microsoft Deployment Toolkit
• Customer Inquiries

• Administrative
• Education
• Customer Service & Support
• Management & Leadership
• Continuing Education Coordinator
• Higher Education Program Coordinator
• Education Managers
• Education Administrators, Postsecondary

Minimum education

College diploma

Minimum experience

3+ years

Apply by

Aug 24, 2026

Posting language

English

Working hours

40 hours per week