We're Hiring! Legal Administrative Assistants (Entry Level)

Job summary

Provide reception and client service, prepare and organize legal documents, update client records, and assist with scheduling and office operations. Support lawyers, legal assistants, and other team members with general administrative tasks, mail, and deliveries.

Job details

North & Company LLP | Lethbridge, Alberta Positions Available: 2 | Full-Time Start Your Career in the Legal Industry! North & Company LLP is looking for two enthusiastic, organized, and motivated individuals to join our team as Legal Administrative Assistants! This is an excellent opportunity for individuals looking to begin their careers in the legal field, gain valuable hands-on experience, and develop their administrative skills in a professional and supportive environment. No previous legal experience is required! We are looking for individuals with a positive attitude, a willingness to learn, and a commitment to providing exceptional service. What You'll Be Doing As a Legal Administrative Assistant, you will provide essential administrative support to our legal teams and help ensure the smooth operation of our office. Your responsibilities will include: Reception & Client Service: Provide reception coverage as needed, answer incoming calls, greet clients, and direct inquiries to the appropriate team members. Document Preparation & Management: Assist with preparing, proofreading, filing, scanning, and organizing legal documents and correspondence. Administrative Support: Perform data entry, update client information, and maintain accurate records within our legal management systems. Scheduling & Coordination: Assist with booking appointments, coordinating meetings, and managing calendars. Office Operations: Help maintain meeting rooms, kitchenettes, and shared office spaces, including coordinating office supplies. Mail & Deliveries: Sort and distribute incoming mail and assist with outgoing correspondence and packages. Team Support: Provide general administrative assistance to lawyers, legal assistants, and other team members as needed. What We're Looking For We're looking for individuals who are dependable, detail-oriented, and eager to learn! Qualifications: High school diploma or equivalent. Strong organizational skills and the ability to manage multiple tasks. Excellent written and verbal communication skills. Basic proficiency with Microsoft Office, including Word, Outlook, and Excel. Strong attention to detail and accuracy. A professional, friendly, and client-focused attitude. Ability to maintain confidentiality and handle sensitive information. Flexibility and a willingness to adapt to changing priorities. Ability to work independently and collaboratively within a team. Previous administrative or customer service experience is an asset, but not required. Familiarity with legal terminology or office procedures is also considered an asset. Why Join North & Company LLP? At North & Company LLP, we recognize the importance of building a strong team and providing opportunities for individuals to grow professionally. This position offers an opportunity to: Gain valuable experience working in a professional legal environment. Learn from experienced legal professionals and administrative team members. Develop practical administrative and organizational skills. Build a foundation for future career opportunities within the legal industry. Become part of a collaborative and supportive team. Ready to Apply? If you're organized, motivated, and interested in starting your career in the legal industry, we'd love to hear from you! We are hiring two individuals for this position. Please submit your resume and cover letter through this job posting. We thank all applicants for their interest in North & Company LLP. Only those selected for an interview will be contacted.

What you’ll do

Provide reception and client service, prepare and organize legal documents, update client records, and assist with scheduling and office operations. Support lawyers, legal assistants, and other team members with general administrative tasks, mail, and deliveries.

Requirements

A high school diploma or equivalent is required, along with strong organizational, communication, and attention-to-detail skills and basic proficiency in Microsoft Office. Candidates should be professional, client-focused, discreet, adaptable, and able to work independently and collaboratively; prior administrative or customer service experience is an asset but not required.

Listed skills

• Organization · Preferred
• written communication · Preferred
• Attention to detail · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred
• Microsoft Excel · Preferred
• Data entry · Preferred
• document preparation · Preferred
• scheduling · Preferred
• Customer service · Preferred
• Teamwork · Preferred
• adaptability · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Organization
• Written Communication
• Verbal Communication
• Attention to Detail
• Microsoft Word
• Microsoft Outlook
• Microsoft Excel
• Data Entry
• Document Preparation
• Proofreading
• Scheduling
• Client Service
• Confidentiality
• Recordkeeping
• Teamwork
• Adaptability

Job areas

• Legal
• Administrative
• Customer Service & Support

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