Facilities Coordinator (Contract)

Job summary

The Facilities Coordinator is responsible for the daily upkeep and maintenance of the office premises, including coordinating repairs and managing vendor relationships. They also support employee experience initiatives and ensure office spaces are organized, stocked, and client-ready.

Job details

About Northleaf Capital Partners Northleaf is a global private markets investment firm focused on mid-market companies and assets. With US$31 billion in capital commitments raised to date, Northleaf has an established, long-term track record as an investor in private equity, private credit and infrastructure globally. Northleaf’s 300+ person team, located in Toronto, Chicago, London, Los Angeles, Melbourne, Menlo Park, Montreal, New York, Seoul and Tokyo, is focused exclusively on sourcing, evaluating and managing private markets investments. Northleaf manages closed and open-end funds across a range of global private markets strategies and a series of separately managed accounts with customized investment strategies tailored to meet the specific needs of leading institutional investors and family offices. As part of its ambitious growth strategy, Northleaf is also developing specific private markets products and investment solutions for insurance and wealth management clients. Position: Facilities Coordinator Reporting to the Premises Manager, the Facilities Coordinator is responsible for the daily upkeep and maintenance of Northleaf's facility premises (three floors totaling approximately 55,000 square feet), while contributing to a positive employee experience. Working closely with the Receptionist, Executive Assistants, and the Premises Manager, the Facilities Coordinator will help deliver an exceptional, high-touch workplace experience, ensuring the office is consistently prepared for employee activities, client meetings, and firm events. Key Responsibilities Monitor premises facilities and coordinate repairs and maintenance with vendors, escalating issues to the Premises Manager as appropriate Conduct daily inspections of conference rooms to ensure technology is functioning properly and furnishings are maintained to a professional standard; escalate any issues to the Premises Manager Process vendor invoices in a timely and accurate manner Serve as the on-site point contact for catering requirements related to internal meetings, including management of the employee snack program Maintain inventory and oversee the day-to-day upkeep of the café, client kitchen/servery, and related facilities, including loading and unloading dishwashers, ensuring spaces remain organized, stocked, clean, and client-ready Maintain inventory and oversee the upkeep of printers, copy areas, and related supplies Support Executive Assistants with catering coordination for external client meetings, as required Partner with the Premises Manager to support employee experience initiatives, including team lunches, social committee events, wellness activities, and other on-site employee engagement activities Provide additional client-facing and office operations responsibilities, as required This is a 4 month contact Qualifications Minimum 2 years of facilities coordination or office operations experience in a corporate environment Post-secondary degree or diploma in facilities management, business administration, or a related discipline is considered an asset Excellent communication and interpersonal skills with the ability to interact with staff, contacts at all levels of the organization and external vendors Strong organizational and time management skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment Ability to work independently and in a team environment Proactive, resourceful, and adaptable, with the ability to adjust to changing priorities and business needs Professional, dependable, and client-service oriented, with a strong work ethic and positive attitude Proficient with Microsoft Office Suite Location Toronto, Canada What Sets Us Apart At Northleaf Capital Partners, you’ll be joining a leading global private markets investment firm with a differentiated platform across mid-market private equity, private credit, and infrastructure. Our integrated approach and long-term perspective have made us a partner of choice to a global base of institutional investors – and that begins with our exceptional team of professionals. At our core, our culture is built on the foundation of trust, openness, respect, integrity, and professionalism. These values guide every interaction with our investors, our partners, and one another. We are focused on building long-term relationships and creating a collaborative, professional environment where everyone feels supported and valued. We foster a collegial and non-hierarchical workplace where ideas are valued, decision-making is grounded in data, and individuals are empowered to contribute meaningfully. Our success depends on an engaged and inclusive workforce, and we invest in fostering that culture. We celebrate the diverse backgrounds, perspectives, and experiences of our team members and are committed to ensuring a workplace built on inclusion and shared success. We celebrate achievements, encourage teamwork, and work hard to cultivate a sense of community to achieve strong results. Our competitive total rewards package features an employer-funded benefits plan, an attractive retirement offering, which includes a group retirement plan and the ability to invest in Northleaf funds on a no fee/no carry basis, and a range of valuable perks such as fitness and wellness reimbursement, charitable donation matching, and tuition assistance. We also support flexible working arrangements, with our current hybrid work model offering up to two remote days per week and the option to work fully remotely for up to two weeks per year. Flexible work practices are reviewed periodically and may be adjusted to reflect business and operational needs. Contact Interested candidates are asked to apply on Northleaf Careers. Only those selected to be interviewed will be contacted. Applications will be reviewed using Northleaf’s recruitment standards to ensure a fair and consistent experience. Our recruitment team will personally review your resume and application. We may use artificial intelligence to help identify the skills and qualities that matter most to our business through candidate sourcing. We are committed to safeguarding your privacy and using AI responsibly throughout the process. Northleaf Capital Partners is committed to providing an inclusive and accessible candidate experience. Should you require accommodations during the selection process, please do not hesitate to let us know and suitable arrangements will be made.

What you’ll do

The Facilities Coordinator is responsible for the daily upkeep and maintenance of the office premises, including coordinating repairs and managing vendor relationships. They also support employee experience initiatives and ensure office spaces are organized, stocked, and client-ready.

Requirements

Candidates must have a minimum of 2 years of experience in facilities coordination or office operations within a corporate environment. A post-secondary degree or diploma in facilities management or business administration is considered an asset.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• interpersonal skills · Preferred
• Communication Skills · Preferred
• Inventory management · Preferred
• Microsoft Office Suite · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Facilities coordination
• Office operations
• Vendor management
• Inventory management
• Catering coordination
• Microsoft Office Suite
• Communication skills
• Interpersonal skills
• Organizational skills
• Time management
• Problem solving
• Client service
• Resourcefulness
• Private Credit
• Professionalism
• Ability To Meet Deadlines
• Positivity
• Talent Sourcing
• Strong Work Ethic
• Business Administration
• Management
• Investments
• Decision Making
• Communication
• Employee Engagement
• Facility Management
• Growth Strategies
• Institutional Investing
• Interpersonal Communications
• Inventory Management
• Invoicing
• Microsoft Office
• Operations
• Private Equity
• Wealth Management
• Separately Managed Accounts
• Time Management
• Loading And Unloading
• Coordinating
• Teamwork

Job areas

• Administrative
• Finance & Accounting
• Management & Leadership
• Facilities Coordinator
• Facilities Specialist / Coordinator
• Business Services and Administration Managers Not Elsewhere Classified
• Facilities Managers

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