Client Services Associate

Job summary

The Client Service Associate supports financial advisors by managing client relationships, coordinating workflows, and executing operational tasks. They are responsible for preparing financial planning materials, managing advisor calendars, and overseeing insurance and investment case processing.

Job details

Passage Wealth Partners is a full-service financial advisory practice backed by Northwestern Mutual specializing in wealth management and accumulation, risk management, retirement planning, tax-efficient savings strategies, and estate planning. You will be part of a top-ranked team providing sophisticated planning and superior service to our clients. OVERVIEW: The Client Service Associate serves as the advisor's second chair, supporting client relationships through meeting participation, follow-up communication, workflow coordination, and operational execution. This role develops expertise in the firm's service model and works closely with advisors and team members to ensure an exceptional client experience. Key responsibilities include but not limited to: FINANCIAL PLANNING OPERATIONS: • Attend client and prospect meetings and document discussions, recommendations, and next steps. • Prepare meeting summaries and follow-up communications. • Coordinate and facilitate routine client service requests, ensuring completion of action items. • Maintain client records and workflow systems, ensuring data is accurate and up-to-date. • Schedule meetings and manage advisor calendars as needed. • Collaborate with team members to ensure service requests and information collection are completed accurately and promptly. • Escalate complex client concerns or planning matters to the Financial Advisor. • Coordinate with planning team to obtain information to develop financial plan and prepare recommendations. Assist in the preparation of all materials for plan presentation and account reviews, including: Financial plan Client statement Investment policy proposals/statements Risk product proposals and/or in-force illustrations Performance reports and marketing materials INSURANCE AND INVESTMENT OPERATIONS: • Track and manage open cases and workflow action items; ensure tasks are assigned, updated, and closed. • Coordinate with operations team to prepare paperwork for new policies/accounts, collecting eSignatures, and submitting required paperwork. • Track cases through underwriting/approval; act as liaison with carriers/custodians for requirements and provide timely internal status updates. • Assist with ongoing servicing, including policy maintenance, billing, and servicing, as well as routine account maintenance and cash movement needs. • Develop a strong understanding of the firm’s insurance and investment operations; pilot new programs and ensure compliance with firm, carrier, custodian, and regulatory standards. QUALIFICATIONS • Education: Bachelor’s degree required • License: Life and Health Insurance License or obtained within the first six months. • Registration: Securities Registration including SIE, Series 6 or 7, and Series 63 obtained within the first year. • Experience: Industry experience preferred. • Technical Proficiency: Mastery level proficiency, comfort, and efficiency with Microsoft O􀆯ice Suite. DESIRED CHARACTERISTICS • Strong organization and attention to detail. • Excellent written and verbal communication. • Coachable and eager to learn. • Comfortable managing multiple priorities. • Demonstrates initiative while seeking guidance when appropriate. SALARY RANGE: $57,000-$65,000 with bonus potential BENEFITS INCLUDE: • 401(k) plan with employer match • Medical insurance including health, dental, and vision coverage • Group short-term and long-term disability insurance • Generous PTO policy including paid holidays • Family leave (maternity, paternity, & adoption) • Support for personal education and development - including licensing, registration, and designations. WHAT YOU CAN EXPECT FROM US: • A dynamic role with tremendous capacity to have client impact along with opportunity to learn and advance. • We invest in our people – providing opportunities for our team to grow themselves, their career and in turn, our business. • We care – making a positive difference in our communities. Each year, our team donates time, talent, and financial support to causes we are passionate about. In particular, we’re involved with Bags of Fun, a signature project of the Gabby Krause Foundation which strives to bring joy, laughter, and relief to children whose health and happiness is both compromised and threatened due to illness. • We are an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity or expression, sexual orientation, national origin, disability, age or status as a protected veteran, or any other characteristic protected by law.

What you’ll do

The Client Service Associate supports financial advisors by managing client relationships, coordinating workflows, and executing operational tasks. They are responsible for preparing financial planning materials, managing advisor calendars, and overseeing insurance and investment case processing.

Requirements

Candidates must hold a bachelor's degree and possess or be willing to obtain Life and Health Insurance and securities licenses (SIE, Series 6/7, 63). Proficiency in Microsoft Office and strong organizational skills are required for this role.

Benefits

• 401(k) plan with employer match
• Medical insurance
• Dental insurance
• Vision insurance
• Group short-term disability insurance
• Group long-term disability insurance
• Paid time off
• Paid holidays
• Family leave
• Education and development support

Listed skills

• Organization · Preferred
• Regulatory Compliance · Preferred
• Attention to detail · Preferred
• Risk Management · Preferred
• Communication · Preferred
• Financial planning · Preferred
• Client Relationship Management · Preferred
• Microsoft Office Suite · Preferred
• data management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Financial planning
• Wealth management
• Risk management
• Retirement planning
• Estate planning
• Client relationship management
• Workflow coordination
• Microsoft Office Suite
• Data management
• Insurance operations
• Investment operations
• Regulatory compliance
• Communication
• Organization
• Attention to detail
• Performance Reporting
• Planning
• Operations
• Coordinating
• Workflow Management
• Risk Management
• Investments
• Detail Oriented
• Willingness To Learn
• Wealth Management
• Verbal Communication Skills
• Information Gathering
• Billing
• Financial Planning
• Registration
• Underwriting
• Estate Planning
• Marketing Materials
• Securities (Finance)
• Tax Efficiency
• Retirement Planning
• FINRA Series 63 (Uniform Securities Agent State Law)
• Life And Health Insurance License
• Policy Proposal
• Prospect Meetings

Job areas

• Finance & Accounting
• Customer Service & Support
• Administrative
• Client Services Associate
• Client Service Representative / Associate
• Inquiry Clerks
• Customer Service Representatives

More jobs from Northwestern Mutual