Legal Talent Coordinator

Job summary

Coordinate the associate and law clerk programs across Toronto and Ottawa, including recruitment, onboarding, performance and compensation processes, training, mentorship, secondments, off-boarding, and engagement initiatives. Support national talent projects and local operations through Workday administration, event planning, budget and expense tracking, data reporting, and project work.

Job details

4 days per week in the office – Toronto We are looking for a Legal Talent Coordinator to join our incredible and dynamic Legal Talent team based in Toronto. As Legal Talent Coordinator, you will help to manage all aspects of the Associate and Law Clerk programs of our Toronto and Ottawa offices, including recruitment, onboarding and orientation, performance management and compensation, training and development, secondments, off-boarding, event, gifts and program planning and execution, mentorship and other engagement initiatives. There will also be opportunities to support national processes and projects (including performance management and compensation), liaising with the broader Legal Talent team nationally and other internal groups as necessary, as well as matters relating to local student recruitment and programs during peak periods. The Legal Talent Coordinator role also encompasses a broad range of other responsibilities, from supporting budget processes and tracking, expense coordination, data entry to reporting and project work. The ideal candidate will possess a high degree of project management and organizational/execution skills, discretion, and independent judgment, while being committed to contributing to a culture of excellence with a spirit of positivity, creativity, teamwork and “going above and beyond” attitude. They will maintain a very high level of confidentiality, instill trust, consider strategy, and act proactively and autonomously while soliciting input and guidance, as appropriate. You will be focusing on: Supporting all key Legal Talent initiatives on a local level but also on a national basis when required Coordinating all aspects of the lateral recruitment process, including application intake, liaising with candidates, interview coordination, offer letter preparation, and all related Workday steps Coordinating and helping to manage all aspects relating to onboarding and orientation planning for lawyers and Law Clerks Managing and supporting social event planning and related committee meetings as well as aspects of engagement and gifting initiatives Supporting mentorship program initiatives, secondment processes and off-boarding steps Coordinating performance review and compensation processes for Associates and Law Clerks Acting as a contact for questions and providing interpretation in the areas relating to policies and procedures applicable to lawyers and Law Clerks Initiating and managing Workday tasks in connection with the Associate/Law Clerk life-cycle Managing invoices, reimbursements and expenses, maintaining accurate records and budget tracking, meeting and town hall set-ups, boardroom bookings and calendar management Utilizing advanced Excel skills to create, update, and analyze people-related data as well as advanced PowerPoint skills in connection with a range of presentations Assisting with ad-hoc projects as required What you bring to the role: Minimum of 3 years of legal talent or human resources experience, preferably in a professional services environment (legal, accounting firm) with comfort dealing with all levels of the organization University degree or college diploma with a specialization in Business Administration or Human Resources Experience with HRIS software (ideally Workday), exceptionally strong Microsoft skills across Word, Excel and PowerPoint, and solid proficiency with spreadsheets Exceptional project management, oral and written communication and interpersonal skills The ideal candidate: is a motivated self-starter with a strong service ethic who enjoys being creative, is adaptive and team-oriented, and can effectively balance multiple demands under pressure; is able to advance matters independently, using judgment and discretion, with exceptional attention to detail; and understands the importance of and demonstrates strict adherence to confidentiality of information. Why join our team: Hybrid work environment Retirement savings plan with employer contribution Benefit premiums paid by the firm Telemedicine services Wellness matters: Flexible health and wellness allowance that covers much more than gym memberships! Training and development programs based on your interests and needs The salary bands provided reflect the typical range for this role in the region indicated. We recognize that each candidate brings a unique set of experiences and skills, and final compensation will be thoughtfully determined based on individual qualifications and current market factors. Please note that salary will be discussed and negotiated during interview. Toronto: $61,700 - $76,200 Ready to join a proactive and modern firm that provides an exceptional career experience in an inclusive and collaborative environment? Come join us! As part of a global legal practice, Norton Rose Fulbright Canada embrace a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential. To find out more about how we integrate diversity, equity and inclusion in everything we do please click Diversity, equity and inclusion | Canada | Global law firm | Norton Rose Fulbright. If you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need. Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. For applicants who require an accommodation, please contact us to discuss further. Law around the world nortonrosefulbright.com Please note that this job posting is being advertised to fill an existing vacancy.

What you’ll do

Coordinate the associate and law clerk programs across Toronto and Ottawa, including recruitment, onboarding, performance and compensation processes, training, mentorship, secondments, off-boarding, and engagement initiatives. Support national talent projects and local operations through Workday administration, event planning, budget and expense tracking, data reporting, and project work.

Requirements

Requires at least three years of legal talent or human resources experience, preferably in a professional services environment, and a university degree or college diploma specializing in business administration or human resources. Candidates should have HRIS experience, ideally with Workday, strong Microsoft Word, Excel, and PowerPoint skills, excellent project management and communication abilities, sound judgment, attention to detail, and strict confidentiality.

Benefits

• Retirement Savings Plan With Employer Contribution
• Employer-Paid Benefit Premiums
• Telemedicine Services
• Flexible Health and Wellness Allowance
• Training and Development Programs

Listed skills

• Organization · Preferred
• Data analysis · Preferred
• Communication · Preferred
• Project management · Preferred
• Workday · Preferred
• Onboarding · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project Management
• Organization
• Recruitment Coordination
• Onboarding
• Performance Management
• Compensation Administration
• Training and Development
• Event Planning
• Budget Tracking
• Expense Coordination
• Data Analysis
• Advanced Excel
• Advanced PowerPoint
• Workday
• Communication
• Confidentiality
• Calendar Management
• Self-Starter
• Workday (Software)
• Talent Recruitment
• Student Recruitment
• Positivity
• Ethical Standards And Conduct
• Planning
• Microsoft Excel
• Accounting
• Business Administration
• Spreadsheets
• Training And Development
• Creativity
• Data Entry
• Human Resources Information System (HRIS)
• Interpersonal Communications
• Invoicing
• Mentorship
• Microsoft Software
• Employee Onboarding
• Performance Review
• Microsoft PowerPoint
• Presentations
• Relationship Building
• Telehealth
• Writing
• Team Oriented
• Coordinating
• Teamwork
• Detail Oriented

Job areas

• Human Resources
• Legal
• Administrative
• Legal Coordinator
• Human Resources Assistant
• Personnel Clerks
• Human Resources Assistants, Except Payroll and Timekeeping

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