Administrative Assistant 2 - Department of Urology

Job summary

The Administrative Assistant provides comprehensive support to the Head of the Department of Urology by coordinating daily office operations and administrative procedures. They act as a liaison for the department and assist other management team members as needed.

Job details

Click here to apply as an internal applicant. Req ID: 228200Location: Central Zone, Halifax Infirmary Robie Street Entrance - QEII Department: MED Urology DepartmentType of Employment: Permanent Hourly FT (100%) x 1 Management/Non Union PositionPosting Closing Date: 29-Oct-26About the Opportunity Under the direction of the Head of the Department of Urology, the Administrative Assistant is responsible for providing comprehensive administrative support to the Head by effectively coordinating the day-to-day operation of the office. The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with the other administrative assistants in the Department. This position is responsible for supporting other management team members on occasion. About You We would love to hear from you if you have the following: Post-Secondary diploma in a recognized office administration, business administration or secretarial program is required. Undergraduate degree is an asset. Minimum of five years of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within healthcare International Association of Administrative Professionals (IAAP) certification is an asset Experience with and excellent knowledge of office practices and procedures Experience managing calendars, filing, collecting data, compiling statistical information and assisting with report preparation Knowledge of hospital and university administrative procedures an asset Excellent familiarity with all Microsoft Office Programs (including Zoom and MS Teams), scanning programs, website and internet applications and SharePoint Excellent organizational ability, ability to work and communicate with people with courtesy, efficiency and tact Ability to work under minimal supervision or direction Demonstrated ability to plan, organize and work independently Experience working with a high level of discretion and confidentiality Competencies in other languages an asset, French preferred Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.Hours Permanent, full-time position, 75 hours biweekly Compensation and Benefits Pay Scale Type: Non-UnionBand: 2Hourly Rate: $28.46 - $34.86Annual Salary: $55,493 - $67,979Successful candidates may be eligible for a comprehensive benefits package, which includes health, dental, and travel insurance; long-term disability and life insurance coverage; and a defined benefit pension plan. Additional wellness, development and employee support programs may also be available.What you'll love about Nova Scotia Health Nova Scotia Health is more than the province's largest provider of health services; we're a team driven by excellence in health, healing and learning. Across hospitals, health centres and community programs, our people deliver innovative, high-quality care that impacts lives across Nova Scotia and Atlantic Canada. From vibrant city life to scenic coastal communities, Nova Scotia offers a lifestyle as rewarding as the work itself. At Nova Scotia Health, you'll find meaningful career opportunities, supportive teams and the work-life balance to enjoy everything our beautiful province has to offer. Join us and discover why so many people are choosing to call Nova Scotia home. Once You've Applied Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

What you’ll do

The Administrative Assistant provides comprehensive support to the Head of the Department of Urology by coordinating daily office operations and administrative procedures. They act as a liaison for the department and assist other management team members as needed.

Requirements

Candidates must have a post-secondary diploma in office or business administration and a minimum of five years of progressively responsible experience in executive-level administrative support. Proficiency in Microsoft Office and strong organizational skills are required for this role.

Benefits

• Health insurance
• Dental insurance
• Travel insurance
• Long-term disability insurance
• Life insurance
• Defined benefit pension plan
• Wellness programs
• Employee support programs

Listed skills

• Zoom · Preferred
• SharePoint · Preferred
• Communication · Preferred
• Office Administration · Preferred
• report preparation · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office administration
• Executive support
• Calendar management
• Data collection
• Report preparation
• Microsoft Office
• Zoom
• MS Teams
• SharePoint
• Organizational skills
• Communication
• Confidentiality
• Statistical compilation
• Office procedures
• Report Writing
• Administrative Support
• Tactfulness
• Office Administration
• Organizational Skills
• Zoom (Video Conferencing Tool)
• Microsoft Teams
• Business Administration
• Management
• Data Collection
• Disabilities
• French Language
• Urology
• Innovation
• Microsoft SharePoint
• Coordinating
• Filing

Job areas

• Administrative
• Healthcare
• Management & Leadership
• Department Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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