Executive Assistant

Job summary

The Executive Assistant provides comprehensive administrative and operational support to leadership, including calendar management, travel arrangements, and event coordination. They also facilitate communication, manage sensitive information, and assist with project tracking to ensure organizational efficiency.

Job details

The Opportunity Company, Department: Nova Scotia Power, Executive Office Location: Halifax, Nova Scotia Type of Employment: Full-time, Regular Closing Date: September 23rd, 2026 We are currently looking for an Executive Assistant to join our Executive Office team in a Full-Time position As an Executive Assistant you will play a key role in helping leadership operate effectively by providing seamless administrative and operational support across a dynamic organization. In this role, you will be at the center of important business activities, coordinating priorities, managing complex schedules, facilitating communication, and supporting key initiatives that contribute to organizational success. Your ability to anticipate needs, solve problems proactively, and deliver exceptional support will help leaders stay focused on strategic objectives while ensuring day-to-day operations run smoothly. Key elements of this role include: Managing complex executive calendars, balancing priorities, scheduling meetings, and ensuring effective coordination of events and activities. Coordinating meetings and events from planning through execution, including logistics, communications, and preparation of supporting materials. Arranging and managing executive travel, creating detailed itineraries and ensuring a seamless travel experience. Preparing, reviewing, and maintaining high-quality correspondence, presentations, reports, and meeting materials with exceptional attention to detail. Supporting administrative operations, including expense reporting, invoice processing, document management, and records retention activities. Providing coordination and administrative support for projects and business initiatives, helping track timelines, deliverables, and follow-up actions. Building strong relationships with internal and external stakeholders while facilitating clear, professional communication on behalf of senior leadership. Handling sensitive and confidential information with discretion, professionalism, and sound judgment. Identifying opportunities to improve administrative processes and contribute to greater operational efficiency. Anticipating needs, proactively address challenges, and help ensure priorities remain aligned across day-to-day activities and commitments These skills will make you successful: To thrive in this role, you recognize yourself in most of the following competencies and skills listed below: Minimum of 5 years of administrative or executive support experience, preferably supporting senior leaders in a complex business environment. College diploma in Office Administration, Business, or a related field, or an equivalent combination of education, training, and experience. Advanced proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, as well as collaboration tools such as Teams, OneDrive, and SharePoint. Strong organizational and time-management skills with the ability to manage multiple priorities, changing deadlines, and competing demands. Excellent written and verbal communication skills, paired with a high level of professionalism and attention to detail. Demonstrated ability to exercise sound judgment, maintain confidentiality, and work independently with minimal direction. Strong relationship-building and collaboration skills, with the ability to work effectively across all levels of an organization. A proactive, resourceful, and adaptable approach, with a talent for anticipating needs and identifying practical solutions. Experience with enterprise systems such as Oracle or PeopleSoft is considered an asset. We understand that experience comes in many forms, and we’re dedicated to adding new perspectives to the team. So, if your experience is close to what we’ve listed above, please consider applying. Learn more about our culture and values At the Emera Group of Companies, you’ll be part of an inclusive, respectful workplace where everyone is welcomed and supported. Come build a career as unique as you are: making an impact from Atlantic Canada to the world. Your experience and perspective will help us to safely deliver cleaner, more reliable energy to our customers. If working in an innovative environment, challenging yourself, and shaping a cleaner energy future inspires you, we want to hear from you. Apply by September 23rd, 2026, and let us know why this role is right for you. The perks of joining our team? We offer: Flexibility: One flexible remote workday. Health & Wellbeing: A comprehensive benefits plan, 24/7 access to virtual health care services for you and your family through Dialogue, access to a free on-site fitness centre, Employee and Family Assistance Program, parental leave top-up plan and wellness benefits. Grow Your Career: Opportunities to advance within and between our affiliate companies, a focus on employee development and available sponsored education programs. Community Engagement & Care: Corporate investments in the places where our people live and work, mentoring opportunities, fundraising-matching, volunteer programs, various committees and employee resource groups, and scholarships for children of employees. Competitive Compensation: Short-term incentive plan and a Defined Contribution Pension Plan. Diversity, Equity & Inclusion at Emera As one of Atlantic Canada’s largest publicly traded companies, we are ranked one of Canada’s Top 100 Employers, Top Employers for Young People and Top Diversity Employers. We know our success is driven by our dedicated teams and we strongly encourage applications from all qualified candidates, including persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles and members of the 2SLGBTQ+ community. Applicants from these equity groups may self-identify through the online application process. We support candidates and employees with access and accommodation needs and encourage you to let us know when you require accommodation. Recruitment & Promotion Policy The success of the Emera Company is driven by its people: a strong team with a shared commitment to support the Emera Company mission and values. The purpose of our recruitment policy is to provide a consistent framework to support fair and equitable attraction, hiring, and retention of the best talent for vacant positions. We are dedicated to maintaining a fair hiring process that provides equitable opportunities to all our applicants and is guided by our company values. If you have any questions about this opportunity or if you are experiencing any technical difficulty with the application process, please email [email protected]

What you’ll do

The Executive Assistant provides comprehensive administrative and operational support to leadership, including calendar management, travel arrangements, and event coordination. They also facilitate communication, manage sensitive information, and assist with project tracking to ensure organizational efficiency.

Requirements

Candidates must have at least 5 years of executive support experience and a college diploma in Office Administration, Business, or a related field. Proficiency in Microsoft Office applications and strong organizational skills are essential for success in this role.

Benefits

• Comprehensive benefits plan • Virtual health care services • Free on-site fitness centre • Employee and family assistance program • Parental leave top-up plan • Wellness benefits • Sponsored education programs • Short-term incentive plan • Defined contribution pension plan

Listed skills

• Time management · Preferred
• Project Coordination · Preferred
• Problem solving · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Stakeholder Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive support
• Calendar management
• Travel coordination
• Event planning
• Microsoft Office
• Time management
• Communication
• Confidentiality
• Project coordination
• Expense reporting
• Document management
• Stakeholder management
• Problem solving
• Organizational skills
• Attention to detail
• Document Management
• Resourcefulness
• Administrative Support
• Operational Efficiency
• Office Administration
• Strategic Objectives
• Workday (Software)
• Professionalism
• Virtual Health
• Expense Reports
• PeopleSoft Applications
• Microsoft Teams
• Planning
• Microsoft Excel
• Collaborative Software
• Fundraising
• Training And Development
• Retention Period
• Equities
• Executive Information Systems
• Leadership
• Innovation
• Invoicing
• Mentorship
• Microsoft Outlook
• Operations
• Microsoft PowerPoint
• Presentations
• Professional Communication
• Relationship Building
• Microsoft SharePoint
• Time Management
• Timelines
• Verbal Communication Skills
• Scheduling

Job areas

• Administrative
• Energy
• Management & Leadership
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants