Administrative Assistant Senior Analyst

Job summary

The role involves supporting senior executives by managing daily schedules, coordinating meetings, and preparing reports and presentations. You will also handle confidential documentation and facilitate communication across various internal and external stakeholders.

Job details

Req ID: 389137 NTT DATA strives to hire exceptional, innovative and passionate individuals who want to grow with us. If you want to be part of an inclusive, adaptable, and forward-thinking organization, apply now. We are currently seeking a Administrative Assistant Senior Analyst to join our team in Toronto, Ontario (CA-ON), Canada (CA).In this role, you will support multiple Senior Vice Presidents remotely from Canada. You will be the one to perform clerical tasks, coordinating calendars, scheduling travel, booking and preparing meeting rooms, setting meeting agendas, preparing reports, and setting the executives’ daily schedule. A keen understanding of business concepts is also very important. NTT DATA Services strives to hire exceptional, innovative, and passionate individuals who want to grow with us. If you want to be part of an inclusive, adaptable, and forward-thinking organization, apply now. Position's General Duties, asks, Qualifications In this role you will be responsible for: Coordinating the executives’ daily schedule and deliverables. Managing confidential documents with sensitive employee/account/client specific data on behalf of the executive(s). Supporting the executive(s) during key meetings including the taking of notes and the follow-up of actions to be performed. Organizing key internal and external meetings including preparation and distribution of meeting materials and booking and staging meeting rooms. Proactively carrying out administrative tasks in support of the executive(s) including, but not limited to, creation of presentations, creation of reports, correspondence and communications. Reviewing outgoing materials and correspondence for internal consistency and conformance with company policies. Managing and maintaining documentation for the executive(s) in various locations such as SharePoint and other directories. Coordination of special projects and department activities. Performing other administrative duties as required. Requirements for this role include: Exceptional customer service skills. Ability to coordinate with C Suite clients Excellent organization and time management skills. Advanced working knowledge of Microsoft Office suite. High proficiency in creating PowerPoint presentations. Ability to manage calendars within Microsoft Outlook. Excellent writing, analytical and problem-solving skills. Ability to effectively respond to shifting and changing priorities of a complex nature. Preferences: Previous project management/coordination experience is strongly preferred Basic Qualifications: At least 3 years of experience as an Executive Assistant or similar role College or University diploma in Business discipline or similar education and work experience About NTT DATA NTT DATA is a $30 billion business and technology services leader, serving 75% of the Fortune Global 100. We are committed to accelerating client success and positively impacting society through responsible innovation. We are one of the world's leading AI and digital infrastructure providers, with unmatched capabilities in enterprise-scale AI, cloud, security, connectivity, data centers and application services. our consulting and Industry solutions help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have experts in more than 50 countries. We also offer clients access to a robust ecosystem of innovation centers as well as established and start-up partners. NTT DATA is a part of NTT Group, which invests over $3 billion each year in R&D. NTT DATA provides a reasonable range of compensation for Canadian.-based positions. The starting pay range for this remote role is $70,000 to $95,000. This range reflects the minimum and maximum target compensation for the position across all Canadian locations. Actual compensation will depend on a number of factors, including the candidate’s actual work location, relevant experience, technical skills, and other qualifications. Whenever possible, we hire locally to NTT DATA offices or client sites. This ensures we can provide timely and effective support tailored to each client’s needs. While many positions offer remote or hybrid work options, these arrangements are subject to change based on client requirements. For employees near an NTT DATA office or client site, in-office attendance may be required for meetings or events, depending on business needs. At NTT DATA, we are committed to staying flexible and meeting the evolving needs of both our clients and employees. NTT DATA recruiters will never ask for payment or banking information and will only use @nttdata.com, @nttdatafed.com and @talent.nttdataservices.com email addresses. If you are requested to provide payment or disclose banking information, please submit a contact us form, https://us.nttdata.com/en/contact-us. NTT DATA endeavors to make https://us.nttdata.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at https://us.nttdata.com/en/contact-us. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications. NTT DATA is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here. If you'd like more information on your EEO rights under the law, please click here. For Pay Transparency information, please click here.

What you’ll do

The role involves supporting senior executives by managing daily schedules, coordinating meetings, and preparing reports and presentations. You will also handle confidential documentation and facilitate communication across various internal and external stakeholders.

Requirements

Candidates must have at least 3 years of experience in an executive assistant or similar role and possess a college or university diploma in a business discipline. Proficiency in Microsoft Office, particularly PowerPoint and Outlook, along with strong organizational and analytical skills, is required.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• Communication · Preferred
• report preparation · Preferred
• Project management · Preferred
• Microsoft Office Suite · Preferred
• Microsoft Outlook · Preferred
• coordination · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Customer service
• Calendar management
• Microsoft Office suite
• PowerPoint
• Microsoft Outlook
• Writing
• Analytical skills
• Problem-solving
• Time management
• Project management
• Coordination
• Communication
• Report preparation
• Documentation management
• Presentation creation
• Report Writing
• Inventory Staging
• Administrative Functions
• Artificial Intelligence
• Application Services
• Business Concepts
• Clerical Works
• Customer Service
• Cloud Security
• Consulting
• Data Centers
• Leadership
• Innovation
• Problem Solving
• Project Management
• Microsoft Office
• Microsoft PowerPoint
• Presentations
• Microsoft SharePoint
• Time Management
• Scheduling
• Coordinating

Job areas

• Administrative
• Consulting
• Management & Leadership
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive