Administrative Assistant

NUMIS CPAs Inc is looking for a highly organized and detail-oriented Administrative Assistant to join our team! Reporting to the Admin Manager, you will play a key role in providing essential support to our staff and clients while ensuring smooth execution of daily operations. Responsibilities Greet and assist clients and visitors at the front desk, ensuring a professional and welcoming experience. Communicate with the CRA to address inquiries and resolve any issues on behalf of clients. Assist with payment processing to ensure smooth and efficient transactions. Enhance client satisfaction by delivering high-quality, timely, and responsive services Draft and prepare various communications, including emails and client letters. Support workflow efficiency by managing the intake of client documents and ensuring the timely delivery of finalized materials. Assist with general administrative tasks as directed by the Office Manager, contributing to overall office efficiency. Leverage technology to optimize accuracy and improve efficiency in daily tasks. Qualifications And Experience Required: Solid understanding of Canadian tax laws and regulations, including personal, corporate, and sales tax frameworks (whether from school, volunteering, or work experience - experience can include tax courses or income tax preparer volunteer, etc) 1+ years of office/administrative experience, with at least some experience in Public Accounting preferred Strong written and verbal communication in English Strong listening skills with the ability to take action on direction Fast, accurate task execution within a multitasking atmosphere Proficient in Microsoft Office Suite (Excel, Word, Outlook, OneDrive, Teams, SharePoint) Comfortable in a paperless environment and with various types of technology Experience with Caseware, iFirm, or accounting software is a plus Excellent time management and multitasking abilities Able to work independently and collaboratively as needed Skilled at meeting deadlines and managing competing priorities Must have a valid driver’s license and access to a personal vehicle for job-related errands as needed Why work for us A flex benefits plan that can be personalized to fit your needs, for you and your family We have a very supportive administrative team, who will support and help you with training and understanding our processes & responsibilities. This is not a standalone role, and you will be very supported by your manager and coworkers We truly value hard work and dedication, and we're committed to recognizing that through fair promotions and compensation for those who demonstrate this throughout their tenure within our company About The Company At NUMIS, we take pride in simplifying processes for our clients. We provide assurance, accounting, tax, and consulting services tailored to Canadian businesses and individuals. Originally founded in Vancouver, BC, we have since expanded with additional offices in West Kelowna, Kelowna, Vancouver Island, and Airdrie. NUMIS CPAs is dedicated to fostering a workplace that is free from discrimination and harassment. We expect all members of the NUMIS community to actively contribute to an environment where everyone feels included and is treated with the respect and dignity they deserve. Our decisions regarding hiring, compensation, training, performance evaluations, and terminations are made fairly, ensuring equal opportunities for all qualified candidates and employees. We continually examine our unconscious biases and take responsibility for creating an inclusive environment where every employee and candidate feels welcomed.

The Administrative Assistant provides essential support by managing the front desk, communicating with the CRA, and processing payments. They are also responsible for drafting client communications and managing the intake and delivery of client documents.

Candidates need 1+ years of administrative experience, preferably in public accounting, and a solid understanding of Canadian tax laws. Proficiency in Microsoft Office and a valid driver's license with a personal vehicle are required.

• Flex benefits plan

• Time managementPreferred

Identified from the job description. Confirm important requirements above.

• Canadian Tax Law
• Administrative Support
• Client Communication
• Payment Processing
• Microsoft Office Suite
• Caseware
• iFirm
• Time Management
• Multitasking
• Document Management
• Public Accounting
• English Communication

• Administrative
• Finance & Accounting
• Consulting
• Customer Service & Support

Minimum experience

0+ years

Apply by

Aug 22, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level