Maintenance Administrator

Job summary

The Maintenance Administrator is responsible for managing maintenance work orders, ensuring accurate coding, and maintaining documentation within the JDE system. They also provide administrative support for fleet programs and coordinate with various departments to ensure efficient maintenance operations.

Job details

Position Scope The Nuna Group of Companies is now accepting resumes for Maintenance Administrator. to support our Maintenance team who will be accountable for work order management for the Nuna Group of Companies in our Edmonton, AB office. Nuna is the largest Inuit owned heavy civil construction, earthworks, and mine construction contractor in Canada. This position is a great opportunity for an organized, motivated, outgoing person who enjoys working in a fast-pasted environment. Some of what we offer: Diverse and rewarding project experiences across Canada. A collaborative team that fosters a culture of safety and focuses on continuous improvement. Competitive total compensation package including company matching RRSPs. Immediate company-paid health and wellness benefits including a flex spending account. Responsibilities Some Key Responsibilities: Create and manage maintenance/overhead work orders, ensuring accurate coding. Create and maintain work order documentation, manage records for planning related activities. Provide work order administration and ongoing Fleet/Maintenance support for assigned projects/sites, acting as a consistent administrative contact for site maintenance teams. Create, manage and close maintenance work orders in JDE, ensuring supporting documentation is complete and following up with site personnel to resolve missing or inaccurate information. Coordinate maintenance information with Materials, Inventory, Purchasing, Time Entry, Safety and other supporting departments to ensure information gets to the appropriate teams for action. Support broader Fleet administration including Preventive Maintenance programs, reporting, and maintaining equipment mobilization inspections and other Fleet records within JDE and SharePoint. Communicate and coordinate with site maintenance personnel, Project Managers/Coordinators and internal departments to follow up on outstanding requirements and support the day-to-day administrative needs of assigned projects. Manage/resolve JDE transactional/system issues. Maintain Maintenance SharePoint site. Support the creation and implementation of fleet/maintenance processes which are intended to create efficiencies. Other Duties as required Field requests from sites and other areas of the business regarding maintenance work orders and time entry. Other administrative and coordination of duties and reporting, as required. Qualifications Work Experience: Three years of experience in fleet, maintenance, and/or office administration. Heavy equipment maintenance/fleet related experience would be considered an asset. Demonstrated organizational, administrative and time management background. Education: High school diploma. Heavy equipment maintenance/fleet related experience or Business-related certificate/diploma. Knowledge, Skills, and Abilities: Experience with JDE is considered an asset. Must be competent in MS office (Word, Excel, Outlook and PowerPoint). With demonstrated intermediate level Excel. Able to work in a team environment and independently, while demonstrating initiative and independent judgment Able to multitask under tight deadlines and set priorities. Excellent English (spoken/written/grammar/punctuation) and advanced interpersonal/communication skills. Business letter writing skills and basic report preparation. Must have a professional/positive attitude and problem-solving abilities. Able to work in a busy environment. Ability to make sound decisions and function with limited supervision. Must be self-motivated. Summary Interested applicants are asked to apply online at www.nunagroup.com or by email at hr@nunagroup.com Nuna is committed to the principle of employment equity. We welcome diversity and encourage all who are qualified to express their interest. We thank all who apply, but only those selected for interviews will be contacted. Overview Nuna is the largest Inuit-owned heavy civil construction, earthworks, and mine construction contractor in Canada. Nuna Logistics is a highly regarded civil construction company with hundreds of employees working across the Arctic and Northern Canada. Working often in remote locations, Nuna offers unique on-the-job experience and opportunity to build an exciting career. Our multi-disciplined teams provide a comprehensive array of services and innovative solutions to the most challenging and remote sites in northern Canada. Nuna's core values of: Safety - Integrity - Teamwork - Respect for Cultural Diversity and for Community & Environment; reflect our reputation as a safe, cost-effective, and innovative operator in the north.

What you’ll do

The Maintenance Administrator is responsible for managing maintenance work orders, ensuring accurate coding, and maintaining documentation within the JDE system. They also provide administrative support for fleet programs and coordinate with various departments to ensure efficient maintenance operations.

Requirements

Candidates must have at least three years of experience in fleet, maintenance, or office administration and possess a high school diploma. Proficiency in MS Office, particularly Excel, and the ability to work effectively in a fast-paced environment are required.

Benefits

• Company matching RRSPs
• Company-paid health and wellness benefits
• Flex spending account

Listed skills

• JDE · Preferred
• SharePoint · Preferred
• MS-Office · Preferred
• Microsoft Excel · Preferred
• Data entry · Preferred
• Time management · Preferred
• Communication Skills · Preferred
• Problem solving · Preferred
• Reporting · Preferred
• Administrative Support · Preferred
• interpersonal skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Work order management
• Fleet administration
• Maintenance support
• JDE
• SharePoint
• MS Office
• Excel
• Data entry
• Organizational skills
• Time management
• Communication skills
• Problem-solving
• Reporting
• Administrative support
• Interpersonal skills
• Project Management
• Planning
• Management
• English Language
• Coordinating
• Problem Solving
• Innovation
• Microsoft PowerPoint
• Microsoft Excel
• Continuous Improvement Process
• Microsoft Outlook
• Microsoft Office
• Writing
• Interpersonal Communications
• Positivity
• Time Management
• Report Writing
• Self-Motivation
• Teamwork
• Multitasking
• Microsoft SharePoint
• Maintenance Coordination
• Cultural Diversity
• Grammar
• Punctuation and Capitalization
• Office Administration
• Purchasing
• Employment Equity
• Fleet Maintenance

Job areas

• Administrative
• Construction
• Logistics
• Energy
• Maintenance Administrator
• Contracts Administrator
• Buyers
• Purchasing Agents, Except Wholesale, Retail, and Farm Products
• Buyers and Purchasing Agents

More jobs from Nuna Group of Companies