Accounts Payable Specialist

Company Overview OIC Foods (Ontario Impex of Canada Inc.) is a Canadian owned vegetarian ethnic foods solution company based in Mississauga, Ontario. OIC Foods main business activities include ethnic food distribution, manufacturing, co-packing, importing and exporting. OIC Foods is working with some of the most reputed and biggest retail partners in Canada like Walmart, Sobeys, Loblaws, Costco, Save on Foods, Metro, Food Basics and Circle K to name a few. Why join OIC Foods? Discretionary bonus program. Health, dental, vision, and life insurance plans, RRSP/DPSP program. 2 paid sick days. Corporate discounts through Perkopolis. Monthly company lunch. Team building events. Annual holiday party and BBQ. The Role Reporting to the Financial Controller, the Accounts Payable (AP) Specialist is responsible for the complete cycle of accounts payable activities which are inclusive and not limited to the key responsibilities as described below. Responsibilities Payable Entries and payments Ensure all invoices, debit and credit note are recorded correctly and in the proper period in the system. Ensure that invoices are supported by delivery notes, P.O.s and other relevant documents before entering in the System. Ensure all supporting documents are uploaded in the system. Ensure appropriate approval for invoices and payment requests. Advance payments if required must be supported with the written approval added in the system. No verbal approval will be entertained. Ensure service invoices are recorded to the correct GL account and cost center. Prepare and perform EFT, Wire payment and check runs. Ensure payments are applied to the specific invoice for which payment was issued. Ensure payment received or adjustment made with outstanding invoices for credits from suppliers. Record Keeping Maintaining historical records of all invoices, reports, receipts, and cheques. Maintaining detail of Credit Card payments and ensuring the supporting documentation of transactions are available and added to the system. Identify personal transactions if any and record accordingly. Record Employee Expense Report to the correct GL/Cost Center in correct period. Research and resolve invoice discrepancies and issues. Manage all vendor inquires, statements and vendor files. Reporting Assist with month end closing on timely basis. Assist tracking un-recorded service invoices to the accrual list. Assist with and provide information as required for audits. Reconcile accounts payable transactions and monitor accounts to ensure payments are up to date. Communication and Processes Ensure all emails from the vendors are replied on timely basis. Maintaining control over issued and unissued cheque. All cheques must be kept in lock and key. Establish and maintain strong relationships with vendors. Assisting and co-ordinating with other departments relating to accounts payable related issues. Continuing to improve the payment process. The above is not an exhaustive list of duties and the incumbent will be expected to perform different tasks as necessitated by their changing role within the organization and the overall business objectives of the organization. Qualifications & Experience Bachelor Degree in Accounting or related fields. 5+ years of experience in fully cycle account payable, preferably in Manufacturing. Intermediate Excel skills. Excellent communication skills. Experience with ERP implementation. Compensation Annual compensation of $65,000.00 to $75,000.00 per year depending on experience. Location: This is a fully on-site role currently working at the 190 Statesman Dr, Mississauga, ON L5S1X7 location. The incumbent may however be required to work at any place of business which the company and its sister group of companies has or may acquire in future. This position is part of an active recruitment search for an existing vacancy at OIC Foods. OIC Foods is an equal opportunity employer. OIC Foods welcomes and encourages applications from people with disabilities as well as those from diverse backgrounds. Accommodations are available on request by calling 905-502-7277 and being transferred to HR for candidates taking part in all aspects of the selection process.

The Accounts Payable Specialist manages the full cycle of AP activities, including recording invoices, processing EFT and wire payments, and reconciling vendor statements. They are also responsible for maintaining historical records, managing vendor inquiries, and assisting with month-end closing and audits.

Candidates must possess a Bachelor's degree in Accounting or a related field and at least 5 years of experience in full-cycle accounts payable, preferably within the manufacturing sector. Proficiency in intermediate Excel and experience with ERP implementation are also required.

• Discretionary bonus program • Health insurance • Dental insurance • Vision insurance • Life insurance • RRSP/DPSP program • Paid sick days • Corporate discounts through Perkopolis • Monthly company lunch • Team building events • Annual holiday party and BBQ

Identified from the job description. Confirm important requirements above.

• Full cycle accounts payable
• EFT payments
• Wire payments
• General Ledger accounting
• Vendor relationship management
• Bank reconciliation
• Intermediate Excel
• ERP implementation
• Financial reporting
• Expense report processing
• Audit support
• Communication skills

• Finance & Accounting
• Manufacturing
• Food & Beverage

Minimum education

Bachelor’s degree

Minimum experience

5+ years

Apply by

Sep 20, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Mid-Senior level