Office Clerk

Job summary

The Office Clerk provides clerical support to the Energy Department, including data entry, filing, and managing utility invoices. The role also involves handling communications with providers and tenants and substituting for reception duties.

Job details

The Office Clerk provides essential clerical support to the Energy Department, assisting both the Administrative Assistant and the Department Manager in day-to-day operations. Responsibilities include organizing files, managing documents, data entry, preparing basic correspondence, and supporting general office functions. This role is ideal for someone detail-oriented, organized, and able to work efficiently in a team environment to ensure the smooth functioning of departmental tasks. The Office Clerk will report to the Director of the department. KEY RESPONSIBILITIES: Data entry Payables (utility invoices, no POs or WOs) Filing documents Communicating by e-mail and phone (utility providers, tenants, etc.) Reception substituting Perform other related duties as required. REQUIREMENTS AND SKILLS: Minimum requirement DEC or equivalent credits Intermediate Word/Excel skills Comfortable with computers Resourceful, detail-oriented Comfortable conducting a phone conversation Knowledgeable in writing e-mails & basic letters Team player Quick learner/facility to learn Good time management skills/working with deadlines Multi-tasking (new tasks may arise unexpectedly) Good under pressure and in a fast-paced work environment Punctual and reliable Intermediate level, oral and written (French and English). The employee in this position will interact more than 50% of the time with international customers, suppliers and colleagues (USA) who understand and communicate only in English. DIVERSITY AND INCLUSION We value diversity and are an equal opportunity employer. All qualified applicants will be considered without regard to race, color, age, sex, sexual orientation, gender identity or expression, ethnic or national origin, disability, pregnancy, religion, veteran status, protected genetic information or any other characteristic protected by law. To find out more about Olymbec, visit our Career Center when you apply for this position. *Please note that some job offers are subject to a background check, including a criminal record check

What you’ll do

The Office Clerk provides clerical support to the Energy Department, including data entry, filing, and managing utility invoices. The role also involves handling communications with providers and tenants and substituting for reception duties.

Requirements

Candidates must have a DEC or equivalent credits and intermediate proficiency in Word, Excel, and bilingual communication in English and French. The role requires a detail-oriented individual capable of working in a fast-paced environment with international stakeholders.

Listed skills

• Time management · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Data Entry
• Microsoft Word
• Microsoft Excel
• Document Management
• Email Communication
• Phone Etiquette
• Time Management
• Multi-tasking
• Bilingual English and French
• Organization
• Clerical Support
• Attention to Detail

Job areas

• Administrative
• Energy
• Customer Service & Support