Office Coordinator

Job summary

The Office Coordinator is responsible for managing daily office logistics, including order processing, data entry, and maintaining office supply inventory. They also support the sales cycle by assisting with quotes, purchase orders, and client communications.

Job details

Do you take pride in your exceptional organizational skills? Do you thrive in a fast-paced environment, and have a friendly and welcoming personality? If this sounds like you…. We’re Hiring! Olympic Homes is currently seeking a new member to join our dynamic team as an Office Coordinator. The Position Reporting to the Operations Manager, this position is the heart of the organization. From logistics to order processing and data entry with a focus on customer service this position has reach throughout the organization. Responsible for creating and maintaining a variety of spreadsheets. Duties: * Assist the team with quotes, orders, purchase orders and client follow up * Process and receive invoices for payment * Manage a shared Outlook Inbox for internal and external customer communications, adhering to quick turnaround response times. * Assist with the completion of a full sales cycle from receiving to invoicing stages within the BisTrack system. * Complete customer walkthroughs. * Ability to communicate both written and verbally in a professional and effective manner. * Strong organizational skills to manage multiple projects. * Effective time management skills to ensure deadlines are met. * Monitor and maintain office supplies inventory. * Detail oriented * Maintain a positive relationship with all staff and sub trades using good communication skills Qualifications: * Proficient with Microsoft Office (Outlook, Excel, Teams) * Strong communication and customer service skills * Ability to work independently and as part of a team * Continuous improvement mindset * Proactive, organized, and self-motivated * 1-2 years of office or administrative experience * High school diploma required * Post-secondary education is an asset * Experience with project management software is an asset * Experience with BisTrack is an asset * Training provided We offer a comprehensive benefits package that includes health and dental coverage, a company pension plan, and paid time off. Our program is designed to support employee well-being and provide long-term security.

What you’ll do

The Office Coordinator is responsible for managing daily office logistics, including order processing, data entry, and maintaining office supply inventory. They also support the sales cycle by assisting with quotes, purchase orders, and client communications.

Requirements

Candidates must have 1-2 years of administrative experience and proficiency in Microsoft Office applications. A high school diploma is required, while post-secondary education and experience with BisTrack or project management software are considered assets.

Benefits

• Health coverage • Dental coverage • Company pension plan • Paid time off

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Teams · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Project management · Preferred
• Inventory management · Preferred
• invoicing · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Organizational skills
• Customer service
• Data entry
• Microsoft Office
• Outlook
• Excel
• Teams
• Time management
• Communication
• Project management
• BisTrack
• Order processing
• Invoicing
• Inventory management
• Office Supply Management
• Organizational Skills
• Time Off Management
• Administrative Functions
• Self-Motivation
• Microsoft Excel
• Spreadsheets
• Customer Service
• Continuous Improvement Process
• Customer Communications Management
• Data Entry
• Sales
• Project Management Software
• Microsoft Outlook
• Operations Management
• Order Processing
• Time Management
• Detail Oriented

Job areas

• Administrative
• Customer Service & Support
• Logistics
• Management & Leadership
• Office Coordinator
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive