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- Employment type
- Full-time
- Experience level
- Senior · 5+ years
- Apply by
- Apr 10, 2027
- Posting language
- English
- Working hours
- 40 hours per week
- Seniority
- Mid-Senior level
- Application method
- Apply on LinkedIn (LinkedIn sign-in required)
Job summary
Oversee the Halifax studio’s administrative and operational needs, including schedules, correspondence, documentation, vendor and client communications, systems, supplies, workflows, invoicing, and budgets. Provide proactive executive assistance to Omar Gandhi by managing his calendar, travel, and correspondence.
Job details
Studio Manager & Executive Assistant Omar Gandhi Architects | Halifax, NS Hybrid | Part-time or full-time flexibility About the role Omar Gandhi Architects is seeking an experienced Studio Manager to oversee the administrative and operational needs of our Halifax studio, with part-time executive assistant support to Omar Gandhi. Studio culture is central to how we work, so we're looking for someone with both the right experience and the right fit for our team. Administrative responsibilities • Coordinate schedules, correspondence, and day-to-day studio needs • Support project teams with documentation, contracts, and filing • Manage communications with vendors, consultants, and clients Operational responsibilities • Oversee studio systems, supplies, and workflows • Support invoicing, budgets, and general office management • Keep the studio organized as projects and teams grow Executive assistant responsibilities • Manage Omar's calendar, travel, and correspondence • Anticipate priorities and provide discreet, proactive support What we're looking for • Demonstrated experience in studio, office, or operations management, ideally in architecture, design, or a creative field • Experience providing executive-level support • Strong organizational, communication, and time-management skills • Discretion, initiative, and sound judgment • A collaborative, thoughtful approach and a genuine investment in studio culture What we offer • Hybrid work flexibility • Part-time option available • A creative, collaborative studio environment in Halifax To apply Please send your resume and a short note about why you'd be a great fit to jobs@omargandhi.com
What you’ll do
Oversee the Halifax studio’s administrative and operational needs, including schedules, correspondence, documentation, vendor and client communications, systems, supplies, workflows, invoicing, and budgets. Provide proactive executive assistance to Omar Gandhi by managing his calendar, travel, and correspondence.
Requirements
Demonstrated experience in studio, office, or operations management is sought, ideally in architecture, design, or another creative field, along with experience providing executive-level support. Candidates should bring strong organizational, communication, and time-management skills, discretion, initiative, sound judgment, and a collaborative approach.
Benefits
- Hybrid Work Flexibility
- Part-Time Option
- Creative, Collaborative Studio Environment
Listed skills
- Operations Management · Preferred
- scheduling · Preferred
- Documentation · Preferred
- invoicing · Preferred
- Organization · Preferred
- Time management · Preferred
Other relevant skills
Identified from the job description. Confirm important requirements above.
- Studio Management
- Office Management
- Operations Management
- Executive Support
- Calendar Management
- Travel Coordination
- Correspondence Management
- Scheduling
- Documentation
- Contract Administration
- Vendor Management
- Client Communications
- Invoicing
- Budget Support
- Organization
- Time Management
Job areas
- Administrative
- Management & Leadership
- Art & Design
- Creative & Media