(PERMANENT PART-TIME) STAFFING CLERK (CLERK 2) - CSSO

Job summary

The Staffing Clerk is responsible for maintaining and updating staffing schedules using the Meditech system while coordinating with clinical managers to address shift requests. They also allocate relief staff to fill vacancies caused by absences or workload adjustments in accordance with collective bargaining agreements.

Job details

Job Description Ontario Shores Centre for Mental Health Sciences is searching for an individual with excellent communication and problem solving skills to assume the Clerk 2 (Staffing Clerk) positions in our Centralized Scheduling (CSSO) Office. Reporting to the Manager, CSSO, the Staffing Clerk will be responsible for updating and maintaining staffing schedules. Additional responsibilities will also include processing and updating schedule changes using the Meditech system on a daily basis; liaise with Clinical Managers and Scheduling Manager with any discrepancies to shift requests and making the appropriate adjustments; receive and process requests for relief coverage from clinical units and makes necessary adjustments based on availability of existing staff and workload needs; allocate and call in relief staff to fill vacancies resulting from unfilled positions, vacations, LOA, sick and workload adjustments following the relevant collective bargaining agreement. Requirements Qualifications: • Grade 12 Ontario Secondary School Diploma or equivalent is required • Minimum of two years clerical experience in a hospital/healthcare setting is required • Data entry skills, a minimum of 30 wpm at 90% accuracy is required • Excellent organizational skills and attention to detail to be able to prioritize workflow in a busy environment with interruptions required • Intermediate Microsoft Office skills including Windows, Excel, Power Point, Outlook. • Knowledge of Meditech Staff Scheduling or other scheduling software is a definite asset • Strong interpersonal skills which includes demonstrated communication and presentation skills • Demonstrated ability to work cooperatively with staff at all levels of the organization • Demonstrated ability to be self-directed and respond to requests in a timely manner • Demonstrated aptitude to learn new computer programs • Demonstrated problem solving abilities using defined policies and procedures • Satisfactory work performance and attendance record required Ontario Shores is dedicated to fostering equitable employment opportunities and encourages applications from all qualified individuals. We are committed to supporting candidates requiring accommodations and invite you to inform us of any needs during the recruitment process. We welcome applicants who embrace respect and are dedicated to collaboratively cultivating an inclusive environment where everyone feels a sense of belonging. We particularly encourage applications from individuals who have encountered historical or current barriers to equity. To ensure your application is properly recognized as an internal application, please apply using your internal account and attach an updated resume. Applications submitted from external accounts or through third-party services may not accurately reflect your internal applicant status and could result in your application not being considered. Current employees on a leave of absence who apply using a personal email address must clearly identify themselves as internal applicants. Link to OPSEU Wage Table [https://www.ontarioshores.ca/media/1821] - This is part of the OPSEU bargaining unit. Job Posting Closing: October 14th at midnight. Please note any job applications after the closing date will not be considered. Number of vacancy-1

What you’ll do

The Staffing Clerk is responsible for maintaining and updating staffing schedules using the Meditech system while coordinating with clinical managers to address shift requests. They also allocate relief staff to fill vacancies caused by absences or workload adjustments in accordance with collective bargaining agreements.

Requirements

Candidates must possess a Grade 12 diploma and at least two years of clerical experience within a hospital or healthcare setting. Proficiency in data entry, Microsoft Office, and strong organizational skills are required to manage workflow in a busy environment.

Listed skills

• Data entry · Preferred
• Communication · Preferred
• Problem solving · Preferred
• Attention to detail · Preferred
• Microsoft Office · Preferred
• Microsoft Excel · Preferred
• Microsoft Outlook · Preferred
• interpersonal skills · Preferred
• Time management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Staff scheduling
• Data entry
• Communication
• Problem solving
• Organizational skills
• Attention to detail
• Microsoft Office
• Excel
• Outlook
• Meditech
• Interpersonal skills
• Presentation skills
• Clerical support
• Time management
• MEDITECH EHR
• Workflow Management
• Organizational Skills
• Hospital Experience
• Self-Discipline
• Microsoft Excel
• Mental Health
• Clerical Works
• Data Entry
• Interpersonal Communications
• Problem Solving
• Microsoft Outlook
• Microsoft PowerPoint
• Presentations
• Scheduling
• Prioritization
• Detail Oriented

Job areas

• Healthcare
• Administrative
• Human Resources
• Staffing Clerk
• Staffing Assistant
• Personnel Clerks
• Human Resources Assistants, Except Payroll and Timekeeping

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