Program Assistant - Limited Term

Program Assistant - Limited Term Tracking Code: req2237 Faculty/Department: Co-op, Experiential Learning, and Career Development Office Number of Positions: 1 Appointment Type: Limited Term Hours of Work: 35 hours per week Salary Range: Level 6 - Starting Salary, Step 1 $64,792 Posting Date: August 25, 2026 Closing Date: September 8, 2026 (11:59 pm EST) Job Summary: The Program Assistant will provide administrative support, and contribute to strategies and processes that will further develop cooperative education. Acting as a key liaison with the Academic Advising department, the Program Assistant will also advise and direct students on all program matters pertaining to the co-op and internship program, as well as their academic program upon their return. Responsibilities/accountabilities: Administrative and Program Coordination Provide administrative support to co-op programming Respond to general inquiries from students, faculty, staff, industry and community stakeholders Facilitate submission of all work reports Design surveys and facilitate coordination of meetings Coordinate offsite employer and student placement visits Program Promotion and Event Support Assists with the creation and maintenance of promotional materials related to co-op Market and promote student participation in employment related events such as job fairs and recruitment sessions Participate in and support Open Houses and related institutional activities Student Support Provide guidance and support to students with regards to eligibility criteria for co-op and internship programs, and provide strategies to ensure eligibility is met Required Skills: Proficient in the use of MS Office applications such as MS PowerPoint, MS Excel, MS Word Excellent communication and interpersonal skills, diplomacy and tact, professional and courteous Attention to details, organization and good planning skills Ability to work with integrity, independently and in team environment Experience with event planning and promotional marketing is an asset Excellent problem-solving skills Required Knowledge: Expert knowledge and understanding of social media platforms Required Education: Completion of a formal post-secondary program of three academic years An equivalent combination of education and related experience may be considered * Verification of Academic credentials may be required Required Experience: Over 1 year and including 3 years How to Apply: Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until September 8, 2026 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted. This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our website https://ontariotechu.ca and which may be amended from time-to-time. Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority. Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle. If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi. Job Location: Oshawa, Ontario, Canada Expected Start Date: 8/31/2026 Expected End Date: 8/31/2028

The Program Assistant provides administrative support and coordinates co-op programming while acting as a liaison for students, faculty, and industry stakeholders. They are also responsible for promoting student participation in events and assisting with the maintenance of promotional materials.

Candidates must have completed a formal post-secondary program of at least three academic years and possess over one to three years of relevant experience. Proficiency in MS Office and expert knowledge of social media platforms are required.

• Problem solvingPreferred
• OrganizationPreferred
• Attention to detailPreferred
• CommunicationPreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Program coordination
• Communication
• Interpersonal skills
• Diplomacy
• Tact
• Attention to detail
• Organization
• Planning
• Problem-solving
• Social media management
• Event planning
• Promotional marketing
• MS Office
• Student advising
• Promotional Materials
• Student Placements
• Student Services
• Academic Advising
• Administrative Support
• Tactfulness
• Microsoft Word
• Microsoft Excel
• Confidentiality
• Event Planning
• Disability Management
• Marketing
• Interpersonal Communications
• Problem Solving
• Microsoft Office
• Microsoft PowerPoint
• Social Media
• Coordinating
• Detail Oriented

• Education
• Administrative
• Management & Leadership
• Limited Term Lecturer
• Teacher Assistant
• Teachers' Aides
• Teaching Assistants, All Other
• Teaching Assistants, Except Postsecondary

Minimum education

Bachelor’s degree

Minimum experience

2+ years

Apply by

Sep 9, 2026

Posting language

English

Working hours

35 hours per week