Program Financial Assistant

WE’RE HIRING! Program Financial Assistant WorkBC Employment Services Temporary Full-Time Posting Date: Location: Wage: Hours of Work: Closing Date: Aug 06, 2026 Surrey, BC $26.15 - $27.17 per hour 35 Hours per week August 20, 2026 Options Community Services is a non-profit organization dedicated to delivering social services across the Southern Fraser region (Surrey, Delta, White Rock and Langley) from early childhood to seniors. Our comprehensive range of programs and services relies on collaborative relationships with individuals, businesses, community groups and government bodies to create focused, effective and responsive resources for the community. POSITION OVERVIEW Are you detail-oriented with a knack for financial coordination and office administration? We are seeking a dedicated Program Financial Assistant to join our dynamic team. In this role, you'll play a crucial part in managing and overseeing financial tasks, ensuring data quality, and tracking sustained outcomes at key intervals (4, 24, and 52 weeks) to drive program success. Your responsibilities will also include providing essential backup support to both the Administrative Assistant and Client Services Representative positions. If you thrive in a collaborative environment and are committed to enhancing program performance, we want to hear from you! Reporting to the Program Manager, our selected candidate will be responsible for conducting 4, 24-, and 52-week follow-ups to ensure job sustainment documentation is accurately recorded in ICM. Key duties will include supporting team in providing job start supports and short-term training, coordination with service providers, processing payments for third parties, ordering and maintaining inventory for financial supplies like bus tickets, gas cards etc. The role involves reconciling sustained outcomes fees, processing orders and invoices from service providers, and completing program reports for COA and ministry inquiries. Additionally, the assistant provides backup to the Administrative Assistant and Client Services Representative by managing client interactions, scheduling, and maintaining records, while also supporting financial procedures, archiving files, and assisting with program health and safety tasks. QUALIFICATIONS The ideal candidate for this position should have a high school diploma, preferably with a post-secondary administrative certificate or diploma, and at least one year of experience in an administrative or bookkeeping role. Advanced skills in MS Office and internet are required, with ICM experience being a plus. The ideal candidate will be highly organized, capable of managing multiple tasks in a fast-paced environment, and possess a strong knowledge of employment services and community resources. Exceptional communication, listening skills, and a professional demeanor are essential, along with a strong commitment to confidentiality, flexibility, and teamwork. Experience with diverse clientele, sensitivity to cultural diversity, and proficiency in a second language or crisis line experience are advantageous. This role requires the incumbent to undergo a Police Information Check (PIC), and a Vulnerable Sector Check by the Ministry of Justice. HOW TO APPLY If you are interested in this exciting opportunity, please submit your RESUME and COVER LETTER through and click the “APPLY” button. We thank all applicants for their interest in working with OCS. Due to the volume of applicants, only those qualified and shortlisted will be contacted. The land which we are on is the unceded territories of the Coast Salish peoples including Kwantlen, Katzie, Matsqui, Musqueam, Semiahmoo, Tsawwassen, Kwikwetlem and the Sto:lo Nations.

The Program Financial Assistant manages financial tasks, ensures data quality in ICM, and tracks job sustainment outcomes at key intervals. They also provide administrative backup support, process payments, and maintain inventory for program supplies.

Candidates should have a high school diploma, preferably with a post-secondary administrative certificate, and at least one year of experience in an administrative or bookkeeping role. Proficiency in MS Office and strong organizational skills are required, along with the ability to pass a Police Information Check and Vulnerable Sector Check.

• TeamworkPreferred
• CommunicationPreferred
• Inventory managementPreferred
• BookkeepingPreferred

Identified from the job description. Confirm important requirements above.

• Financial coordination
• Office administration
• Data quality management
• Bookkeeping
• MS Office
• ICM
• Inventory management
• Reconciliation
• Invoice processing
• Reporting
• Client interaction
• Scheduling
• Record keeping
• Communication
• Confidentiality
• Teamwork
• Training Coordination
• Office Administration
• Professionalism
• Social Work
• Client Services
• Cultural Diversity
• Data Quality
• Inventory Management
• Invoicing
• Listening Skills
• Program Management
• Collaboration
• Coordinating
• Detail Oriented

• Administrative
• Social Services
• Finance & Accounting
• Customer Service & Support
• Program Financial Analyst
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks

Minimum education

High school

Minimum experience

0+ years

Posting language

English

Working hours

35 hours per week