Executive Assistant

Job summary

Provide high-level administrative support to a C-suite leader, including calendar, inbox, and travel management. Act as a departmental task manager to drive deliverables and oversee day-to-day office operations and employee engagement events.

Job details

Executive Assistant - Support a C-suite leader. Lead the function around them. West- Toronto - Fulltime We are working with a large, well-established, service-driven organization with a global reputation, and we're looking for an Executive Assistant who wants more than a calendar to manage. You'll be the right hand to a senior executive who believes in trust and building partnerships. This role will be the driving force behind how the department runs. What you'll own: Executive Administration Calendar, inbox, and travel. This executive is self-sufficient, so your job is a seamless baseline of support that keeps things moving without needing to be asked. Using your strong MS Office skills to support a variety of meetings and presentations. Department Operations Act as the department's task and project manager: drive deliverables across teams, follow up, flag risks early, and keep momentum high. You'll also oversee day-to-day office functions, including meeting rooms and floor management. Engagement and Events Plan and run employee meetings and key departmental engagements independently, start to finish. This is one part of a broader operational role, not the focus of it. Mentorship Guide other administrative employees on the team, setting standards, sharing your expertise, and helping them grow. What you bring 7+ years as an Executive Assistant, ideally supporting C-suite leaders A degree/diploma in Business Administration, Communications, or a related field or comparable experience Experience in a large, matrixed environment (insurance, financial services, or similar), where you've handled high volume and complex org structures without getting overwhelmed is a strong asset. Experience in a customer-centric, service-focused setting You'll regularly interface with other C-suite and their assistants at major global partner organizations, so a strong business acumen and professionalism matter. A warm, energetic personality that lifts team culture Flexibility to be on-site a minimum of 4 days a week, with a willingness to go to 5 when the business needs it Why join us A high-visibility role with real influence and room to grow Competitive compensation and comprehensive health and benefits A hybrid environment with continuous learning opportunities A collaborative, inclusive culture that values people as much as performance We're committed to employment equity and to building a diverse, inclusive workplace. Accommodations are available upon request throughout the hiring process. Ready to take the next step? Apply today. Please send your resume in confidence to Laura Jackson at ljackson@optionscs.com *Successful candidate must be able to successfully clear background checks* *MS Office skills will be tested*

What you’ll do

Provide high-level administrative support to a C-suite leader, including calendar, inbox, and travel management. Act as a departmental task manager to drive deliverables and oversee day-to-day office operations and employee engagement events.

Requirements

Requires 7+ years of experience as an Executive Assistant, preferably supporting C-suite leaders in a large matrixed environment. A degree in Business Administration, Communications, or a related field is preferred.

Benefits

• Competitive compensation
• Comprehensive health and benefits
• Continuous learning opportunities

Listed skills

• Project management · Preferred
• MS-Office · Preferred
• Mentorship · Preferred
• Stakeholder Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Administration
• Calendar Management
• Project Management
• MS Office
• Event Planning
• Mentorship
• Business Acumen
• Stakeholder Management
• Office Operations
• Professionalism

Job areas

• Administrative
• Management & Leadership
• Consulting

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