Temporary Receptionist / Administrative Assistant

Job summary

The receptionist will manage front office operations, including greeting visitors, handling phone calls, and providing administrative support to staff. They are also responsible for coordinating mail, shipping packages, and maintaining office supplies.

Job details

Position Title: Temporary Receptionist / Administrative Assistant Reports To: Campus Administrator Location: PIMT Calgary Campus Employment Type: Part-Time Schedule: Monday - Friday, 8am – 4pm. Hourly Rate: $20.67/hour About PIMT Calgary The Professional Institute of Management and Technology (PIMT) is a private career college committed to providing high-quality, career-focused education that prepares students for success in today's competitive workforce. Our programs combine practical, hands-on training with strong academic foundations to ensure graduates are confident, skilled, and workplace-ready. PIMT is dedicated to fostering a supportive, inclusive, and professional learning environment where students are guided by experienced industry professionals. Through our student clinics and applied learning opportunities, we emphasize ethical practice, client-centred care, and adherence to industry and regulatory standards. As an institution, we value integrity, excellence, collaboration, and continuous improvement, and we are committed to maintaining high educational standards that support student success and professional growth. Position Overview The Receptionist / Administrative Assistant plays a key role in ensuring the smooth and efficient operation of the college's front office. The ideal candidate will be organized, professional, and approachable, with strong communication skills and proficiency in Microsoft Office and Outlook. This position supports daily administrative activities while delivering excellent customer service to students, staff, and visitors. Key Responsibilities Greet and assist students, visitors, and staff with courtesy, professionalism, and a welcoming attitude. Manage incoming and outgoing phone calls, screen, respond, or redirect as appropriate. Coordinate the handling and shipping of distance education packages using Express Post software. Review, distribute, and track instructor packages upon course completion, coordinating with relevant departments. Receive and manage incoming mail, boxes, and supplies. Maintain master copies of important documents for instructors and staff, ensuring they are up-to-date and accessible. Oversee the operation and maintenance of the postage machine, coordinating postage payments. Compose routine correspondence including letters, faxes, and memos as required. Maintain an organized, well-stocked supply of office materials and supplies. Provide general administrative support to campus staff and assist with other duties as assigned. Qualifications and Requirements Proficiency in Microsoft Office Suite (Word, Excel), Outlook, and strong computer skills. Excellent verbal and written communication and interpersonal skills. Ability to multitask, prioritize, and manage time effectively in a fast-paced environment. Detail-oriented with a high sense of responsibility, discretion, and professionalism. Prior experience in a receptionist, administrative assistant, or similar role is preferred. Positive attitude and strong customer service orientation. We appreciate all candidates' interest in this position. Only shortlisted applicants will be contacted for an interview. Our recruitment process may utilize artificial intelligence (AI)–enabled tools to support administrative and operational tasks such as application screening, candidate communications, and scheduling. AI is used to enhance efficiency and consistency only. All hiring decisions are made by qualified personnel and include human review to ensure fairness, equity, and compliance with applicable Canadian employment, human rights, and privacy legislation. Candidates requiring accommodation at any stage of the recruitment process are encouraged to inform us so that appropriate arrangements can be made. PIMT is an equal opportunity employer and encourage applications from individuals who identify as Indigenous, racialized persons, persons with disabilities, women, LGBTQIA2S+, and those from historically marginalized communities to apply. We seek to hire individuals with diverse characteristics, background and perspectives. We strongly believe that world class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion and disabilities but enrich itself through these differences. PIMT is committed to providing employment accommodations to job applicants with disabilities throughout the recruitment process, please notify us and we will work with you to meet your needs.

What you’ll do

The receptionist will manage front office operations, including greeting visitors, handling phone calls, and providing administrative support to staff. They are also responsible for coordinating mail, shipping packages, and maintaining office supplies.

Requirements

Candidates should possess strong proficiency in Microsoft Office and Outlook, along with excellent verbal and written communication skills. Prior experience in a receptionist or administrative role is preferred, and the ability to multitask in a fast-paced environment is required.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Administrative Support · Preferred
• Communication · Preferred
• Multitasking · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Reception
• Administrative support
• Microsoft Office
• Outlook
• Communication
• Customer service
• Multitasking
• Time management
• Data entry
• Correspondence
• Office organization
• Express Post software
• Management
• Prioritization
• Microsoft Excel
• Continuous Improvement Process
• Detail Oriented
• Ethical Standards And Conduct
• Artificial Intelligence
• Microsoft Outlook
• Writing
• Interpersonal Communications
• Professionalism
• Customer Service
• Positivity
• Time Management
• Administrative Support
• Computer Literacy
• Scheduling
• Telephone Skills
• Memos
• Software Technical Review
• Front Office
• Distance Learning

Job areas

• Administrative
• Education
• Customer Service & Support
• Receptionist/Administrative Assistant
• Receptionist
• Receptionists (general)
• Receptionists and Information Clerks

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