Administrative Assistant

Job summary

Coordinate office operations and communications while supporting tendering, contract setup, submittals, records, and project documentation for roofing and glazing operations. Prepare reports and other documents, coordinate with the back office, and ensure progress, small-job, and service-job invoices are completed on time.

Job details

Location: Dartmouth, NS Outcape welcomes applications for Administrative Assistant based in the Dartmouth area. About Outcape Outcape is a full-building envelope company with teams across Atlantic Canada. Operating from the experience of Atlantic Roofers, North Shore Roofing, Atlantic MetaClad, and Hampton Building Systems, we bring roofing, cladding, glazing, steel building systems, fabrication, and service work together under one coordinated team. Job Summary This role will be an integral part of our operations team, supporting both roofing and glazing operations in the Nova Scotia region. Responsibilities Coordinate office activities and operations to secure efficiency and compliance to company procedures. Manage phone calls and correspondence (emails, packages etc) Assist with tender process, initial contract set up and coordinate submittals Create and update records and databases with personnel, financial and other data Process project documentation and communicate with back office to completion Prepare reports, memos, letters of direction and other forms as required Ensure monthly progress billing, small jobs and service jobs are invoiced in a timely manner. What We’re Looking For 1-3 years experience in similar role and/or industry Attention to detail, strong communication skills Excellent organizational and time management skills Proficient computer skills, knowledge of Google Suite and asset What’s in it for you Permanent full-time work. Competitive pay based on experience. Health benefits including RRSP matching, tools/equipment, and safety gear provided where applicable. Opportunities for growth and advancement. Supportive team environment and varied commercial projects. How to Apply If you are interested in meeting with our team, please apply with your resume for review. We thank all applicants for their interest; only those selected for an interview will be contacted. Name First Name(required) Last Name(required) Email(required) Phone(required) Message(required) File Upload Add a File

What you’ll do

Coordinate office operations and communications while supporting tendering, contract setup, submittals, records, and project documentation for roofing and glazing operations. Prepare reports and other documents, coordinate with the back office, and ensure progress, small-job, and service-job invoices are completed on time.

Requirements

The role seeks 1–3 years of experience in a similar position or industry, along with strong attention to detail, communication, organization, and time-management skills. Computer proficiency is required, and knowledge of Google Suite is an asset.

Benefits

• Health Benefits
• RRSP Matching
• Tools and Equipment
• Safety Gear
• Growth and Advancement Opportunities

Listed skills

• Time management · Preferred
• Google Suite · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Coordination
• Administrative Support
• Phone and Email Correspondence
• Tender Process Support
• Contract Setup
• Submittal Coordination
• Record and Database Management
• Project Documentation
• Progress Billing
• Invoicing
• Report Writing
• Attention to Detail
• Communication
• Organization
• Time Management
• Google Suite

Job areas

• Administrative
• Construction

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