Insurance Coordinator (One-Year Contract)

Job summary

Coordinate global insurance renewals, policy documentation, certificates, invoicing, underwriting information, and claims administration across Ovivo and SKion Water entities. Support the global insurance consolidation and captive initiatives, maintain centralized records, track project milestones, prepare committee materials, and provide selected paralegal and corporate administration support.

Job details

At Ovivo, we offer you the opportunity to broaden your skills and professional experience by supporting Ovivo's and SKion Water's global insurance activities during a one-year maternity leave replacement assignment. Joining Ovivo means being part of a global team of innovative and passionate professionals who are committed to preserving water, our planet's most critical resource. It also means combining our efforts and talents towards a more sustainable future - together. The role is based at the head office located in downtown Montreal and we enjoy a flexible hybrid work model with two days a week at the office. What is the Role? As the Insurance Coordinator, you will provide dedicated support for a global insurance consolidation program. You will also ensure continuity of insurance activities, renewals, and project coordination across many companies globally. This is an impactful and central position within Ovivo and the SKion Water group, with great exposure to the senior management team. Coordinate insurance renewals, policy documentation, certificates of insurance, invoicing and the collection of underwriting information from operating entities. Liaise with international brokers, insurers, operating companies, and internal stakeholders to collect, centralize, administer and coordinate the renewal of insurance policies at the best terms possible. Coordinate a global insurance consolidation initiative across different entities and countries. Support the review and integration of several insurance lines into an insurance captive (self-insurance). Track deliverables, documentation, schedules, and project milestones. Maintain accurate insurance records and centralized databases, including policy information, renewal dates, premiums, claims data and outstanding action items. Prepare insurance summaries, meeting materials and minutes for internal stakeholders and committees, and follow up on agreed action items. Coordinate the reporting and administrative follow-up of insurance claims with brokers, insurers and operating entities. Support additional insurance activities as required. Provide selected paralegal and corporate administration support. Assist with special corporate projects assigned by management. Does this sound like you? Prior insurance experience is strongly preferred. Experience coordinating multi-entity projects and managing numerous stakeholders. Strong organizational, communication, and execution skills. Ability to manage timelines, follow up on deliverables, and drive projects to completion. Strong attention to detail and ability to work with complex documentation and data. Ability to communicate effectively in English and French; additional languages are an asset. Contract Duration The onboarding is scheduled in November 2026 to allow adequate knowledge transfer before year-end and ahead of March renewals. Don't meet every single requirement? If you carry a strong sense of ownership and teamwork in everything you do, we'd like to hear from you either way. Why work at Ovivo? A varied job in an international work environment. Reimbursement of public transportation fares. At Ovivo we are committed to providing working environments where everyone is included and treated fairly and with respect. Dive in - Apply Today! Let's change the future of water together. About Ovivo Ovivo is a global provider of equipment, technology, and systems producing among the purest water and treating some of the most challenging wastewater in the industry. Ovivo is a powerful global brand with renowned trademarks, possessing more than 150 years of expertise and references in water treatment, supported by its proprietary products, advanced technologies, and extensive system integration knowhow. Ovivo delivers conventional to highly technological water treatment solutions for the industrial and municipal markets and leverages its large installed base of equipment around the world to offer parts and services to its customers. Ovivo is dedicated to innovation in an industry that is in constant evolution and offers water treatment solutions that are cost-effective, energy-efficient, and environmentally sustainable. Headquartered in Montréal, Canada, Ovivo operates an integrated global platform in 8 countries and employs more than 700 experts worldwide in water treatment. Ovivo is owned by SKion Water GmbH, a subsidiary of the German entrepreneur family Klatten's investment holding, SKion GmbH. Visit our website to learn more about Ovivo : https://careers.ovivowater.com/

What you’ll do

Coordinate global insurance renewals, policy documentation, certificates, invoicing, underwriting information, and claims administration across Ovivo and SKion Water entities. Support the global insurance consolidation and captive initiatives, maintain centralized records, track project milestones, prepare committee materials, and provide selected paralegal and corporate administration support.

Requirements

Prior insurance experience is strongly preferred, along with experience coordinating multi-entity projects and managing numerous stakeholders. Candidates should have strong organizational, communication, execution, and follow-up skills, attention to detail, and the ability to work with complex documentation and data; English and French communication skills are required, while additional languages are an asset.

Benefits

• Public Transportation Fare Reimbursement

Listed skills

• Project Coordination · Preferred
• Attention to detail · Preferred
• Stakeholder Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Insurance Coordination
• Insurance Renewals
• Policy Documentation
• Certificate Administration
• Insurance Consolidation
• Project Coordination
• Stakeholder Management
• Broker and Insurer Liaison
• Underwriting Information Collection
• Insurance Captive Support
• Records and Database Management
• Claims Administration
• Meeting Preparation and Minutes
• Timeline and Deliverable Management
• Attention to Detail
• English and French Communication

Job areas

• Finance & Accounting
• Administrative
• Legal
• Environmental & Sustainability

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