Accounting & Payroll Assistant

Job summary

The Accounting and Payroll Assistant manages accounts payable processes, including invoice reconciliation and cheque preparation, while handling bi-weekly payroll for assigned employees. The role also provides backup coverage for high-volume payroll functions and supports the Finance team with audits and general accounting duties.

Job details

Title: Accounting & Payroll Assistant JOB SUMMARY: The Accounting and Payroll Assistant is an integral member of the Finance team, responsible for accounts payable, bi-weekly payroll for an assigned group of employees, and providing backup coverage for the organization’s primary high-volume payroll function. The successful candidate will be detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment. Strong communication and interpersonal skills are essential, as the position works with employees and colleagues at various levels of the organization. The ideal candidate demonstrates sound judgment, maintains confidentiality, and takes a proactive approach to identifying and resolving issues. REPORTS TO: Finance Manager KEY DUTIES & RESPONSIBILITIES (includes but not limited to): Accounts Payable & Accounting Process accounts payable by verifying, coding, posting, and reconciling supplier invoices and other payable transactions. Maintain accurate and up-to-date supplier files and records. Reconcile the accounts payable ledger monthly and investigate and resolve discrepancies. Prepare cheques for bi-monthly cheque runs. Prepare bank deposits and maintain organized deposit records. Scan and maintain electronic copies of invoices, cheques, and other financial documentation. Maintain accurate and confidential financial records and data. Payroll Process bi-weekly payroll for an assigned group of employees, ensuring payroll is accurate, complete, and submitted within established deadlines. Reconcile benefits accounts and follow up on outstanding items. Record bi-weekly payroll entries in QuickBooks. Provide backup coverage for the organization’s primary high-volume payroll function during vacation and other absences. Receive training and maintain sufficient knowledge of the primary payroll processes and procedures to provide effective coverage when required. Assist with payroll reporting and other payroll-related duties as needed. Maintain confidentiality of payroll and employee information. Investigate and resolve payroll discrepancies and other payroll-related issues. General Perform general accounting and banking duties as required. Assist with the preparation of documentation and provide support during the annual audit. Provide support to Finance team members as required and contribute to a collaborative team environment. Identify opportunities to improve processes, accuracy, and efficiency. Maintain organized records and documentation in accordance with established procedures. Perform other related duties as assigned. QUALIFICATIONS AND SKILLS: Certificate or Diploma in Accounting preferred. 1–3 years of practical experience in accounts payable, payroll, or a similar accounting role. Experience with QuickBooks Enterprise Desktop preferred. Strong computer skills, including Microsoft Word and Excel, in a Microsoft Windows environment. Strong understanding of accounts payable processes and general accounting practices. Payroll processing experience is an asset. Strong reconciliation and analytical skills with a high level of attention to detail. Excellent organizational, time-management, and prioritization skills. Ability to manage multiple priorities and meet established deadlines. Strong written, verbal, and interpersonal communication skills. Ability to maintain confidentiality and exercise discretion when handling sensitive financial and employee information. Proactive approach to problem-solving, with the ability to investigate discrepancies and resolve issues. Ability to work effectively both independently and as part of a team. Ability and willingness to learn new systems, processes, and procedures. Why join Pacific Coast Community Resources? PCCRI offers work you can feel fulfilled by through quality programs and services to people who live with disabilities that promote independence, self-growth, and community integration. PCCRI is steadily growing, creating dynamic environments to work and learn. We encourage you to partner with us in fostering healthy, energetic lives by showcasing your passion for care, connecting to the communities we serve, and collaborating in our culture of teamwork that makes PCCRI a great place to work. What we offer: Competitive Salary range of $55,000 – $60,000 per annum Comprehensive Medical, Dental, and Vision care benefits package. Career development opportunities Municipal Pension Plan Career development opportunities An inclusive, supportive work environment and community involvement A caring, fun, ambitious and supportive team We believe that a strong commitment to diversity & inclusion enables us to truly make services better for everyone. We encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Our goal is to ensure at every interaction all are welcome, comfortable, and safe. At Pacific Coast Community Resources, we understand that experience comes in many forms. We’re dedicated to adding new perspectives to the team – so if your experience is close to what we’re looking for, please consider applying. #INDHP

What you’ll do

The Accounting and Payroll Assistant manages accounts payable processes, including invoice reconciliation and cheque preparation, while handling bi-weekly payroll for assigned employees. The role also provides backup coverage for high-volume payroll functions and supports the Finance team with audits and general accounting duties.

Requirements

Candidates should possess 1–3 years of practical experience in accounts payable or payroll and have strong computer skills, particularly in Microsoft Office and QuickBooks. A certificate or diploma in accounting is preferred, along with excellent organizational and analytical abilities.

Benefits

• Medical care • Dental care • Vision care • Municipal pension plan • Career development opportunities

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Financial Reporting · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts payable
• Payroll processing
• QuickBooks
• Reconciliation
• Financial reporting
• Data entry
• Microsoft Excel
• Microsoft Word
• Analytical skills
• Time management
• Attention to detail
• Communication skills
• Confidentiality
• Problem-solving
• Accounting practices

Job areas

• Finance & Accounting
• Administrative
• Social Services