Project Coordinator

Regina, SK
On-site
Posted Oct 8, 2026
1 position

Opens an external site

Employment type: Full-time
Experience level: Senior · 5+ years
Minimum education: Professional degree
Apply by: Jan 4, 2027
Posting language: English
Working hours: 40 hours per week

Job summary

The Project Coordinator will manage day-to-day project documentation, billing, and scheduling while acting as a liaison between project managers, superintendents, and subcontractors. They are responsible for ensuring compliance with safety standards, maintaining project logs, and assisting with financial forecasting and contract administration.

Job details

CHANGING SKYLINES, BUILDING FUTURES Do you want to be a part of a close-knit, family-run organization where management appreciates and recognizes your hard work and values your input? Pagnotta Inc. is a mid-sized, full-service provider of structural concrete, general contracting and tower crane and hoist services with job sites located throughout Western Canada. We provide value-added construction services to our customers by creating a successful partnership with them throughout the construction process. To learn more, visit www.pagnotta.ca or click here to view a short video about our company culture and values. We are seeking an experienced Project Coordinator for the Concrete Division side of our business. Compensation/Benefits Competitive salary RRSP matching up to 4% of regular earnings after 90 days of employment Employer paid health and dental benefits Company sponsored training (CET, PMP, P.ENG, etc.) Role Overview The Project Coordinator will work closely with Project Managers and Site Superintendents in the day-to-day coordination of commercial, mixed-use, and multi-family construction projects to ensure accurate and up-to-date maintenance of documentation, timely billing and payments to subcontractors, scope, quality, contractual obligations, and legal requirements. The Project Coordinator will assist project managers with financial forecasting, contract management, budget maintenance and schedule tracking and updating. Duties/Responsibilities Assisting in plan specification analysis to provide clear, traceable, and coordinated interpretations of the design/drawings for construction. Researching and recommending solutions to design document problems, including conflicts, interferences, and errors/omissions. Acting as liaison with subcontractors in expediting drawings, pricing, site instructions, change notices and related information. Reviewing, interpreting, and communicating contract documents and project requirements to the project team, understanding various forms of contract, and communicating associated risks. Reviewing quotes from suppliers and subcontractors relating to bid submissions Ordering and tracking site formwork inventory. Review and implementation of standard forms and related procedures for effective project management. Attending weekly project coordination meetings. Preparing and maintaining project filing system for office and site. Assisting project managers with project billings. Tracking, reviewing, updating, and executing shop drawings to sub-contractors. Participating in the continuous updating and accurate generation of as-built documents. Monitoring field work, including contract work, to ensure compliance with company standards, procedures, specifications, safety legislation and codes. Participating in and supporting the company safety program. Reviewing field change requests to resolve design issues. Reviewing and delegating deficiency lists. Maintaining accurate and up-to-date logs and information for RFI’s, SI’s, PCN’s (CCN or CCO), CN’s (CO), Work Orders, permits and bid scopes and drawings. Tracking responses to RFI’s and advising project managers and superintendents of the status. Coordinating, gathering, and issuing to the client all related information for all close-out documents including warranties. Conducting quality control activities in accordance with instructions, inspection programs, using specified control measuring and testing equipment. Perform additional assignments and tasks as required. Knowledge, Skills and Abilities Excellent communication skills – in-person, on-line, email, verbal and written. Knowledge of construction methodology, techniques, equipment, drawings and specifications, building materials, required standards applicable to discipline and project management processes. Excellent computer skills including excel, Blue Beam, and Microsoft Office suite of products. Knowledge and understanding of project scheduling, work breakdown structures, critical path analysis and utilizing software products to produce meaningful scheduling resources. Comprehension of and ability to interpret blueprints, contract specifications, construction legislation, contract law and quantity takeoffs. Excellent interpersonal skills and ability to work in a diverse team environment treating others including clients, consultants, supervisors, suppliers, contractors, co-workers and site personnel with courtesy and respect. Ability to assume responsibility and to interface and communicate effectively orally and written. Ability to represent the company and project team in a professional manner to clients, architects, engineers, related project staff and the community. Ability to learn and expand knowledge base for greater performance and productivity. Punctual and reliable. Working Conditions Work will be performed primarily out of the Edmonton head office and on site. Steel toe boots required. A valid driver's license and a reliable vehicle are required. Travel up to 5% of the time. Travel to projects in different provinces may be required. Extensive use of a computer and prolonged sitting. Regular communication with project management staff, site personnel, clients, consultants, and vendors/subcontractors. Business casual, professional attire (jeans permitted). Educational Requirements Degree in Engineering or Construction Engineering Technology Diploma. PMP or CET certification would be considered an asset. 5+ years of hands-on project coordination experience in commercial, mixed-use, multi-family, highrise and parkades construction project coordination.

What you’ll do

Requirements

Candidates must hold a degree in Engineering or a Construction Engineering Technology Diploma with at least 5 years of hands-on project coordination experience. Proficiency in construction software, blueprint reading, and knowledge of contract law and building codes is required.