Receptionist & Office Administrator

Job summary

The receptionist and office administrator serves as the primary point of contact for visitors and employees while managing daily office operations and logistics. Responsibilities include coordinating meeting logistics, managing supply inventories, processing invoices, and supporting onboarding activities.

Job details

Receptionist & Office Administrator Application Deadline: 25 September 2026 Department: Human Resources Employment Type: Full Time Location: Saskatoon Office Reporting To: Director, Human Resources Description Paladin Canada is seeking a Receptionist & Office Administrator to support the daily operations of our Saskatoon office. As the first point of contact for employees, visitors, vendors, and business partners, this position plays an important role in creating a professional and welcoming workplace experience. In addition to managing reception activities, the role provides administrative and office coordination support that helps maintain an efficient and well-functioning office environment. If you enjoy working with people, take pride in delivering exceptional service, and appreciate variety in your workday, this role offers the opportunity to become a valued member of a collaborative team while helping create a positive and welcoming workplace experience. Key Responsibilities Serve as the first point of contact for visitors, employees, vendors, and other stakeholders. Greet and direct visitors in a professional and welcoming manner. Answer, screen, and route incoming telephone calls. Receive and distribute incoming mail, courier deliveries, and shipments. Manage visitor access and maintain visitor records as required. Maintain reception, meeting rooms, and common areas to a professional standard. Monitor and manage general office email inboxes and inquiries. Schedule meetings and coordinate meeting logistics. Assist with onboarding activities, including preparing workstations, supplies, and welcome materials for new employees. Coordinate catering and logistics for meetings and office events. Support travel bookings and other administrative activities as required. Maintain electronic records, contact lists, and organizational information. Manage office, kitchen, and meeting room supply inventories and place orders as required. Coordinate with vendors, suppliers, and service providers to support office operations. Monitor office equipment and arrange maintenance or service calls as required. Process office-related purchase requests and invoices. Coordinate building maintenance requests and facility-related issues. Assist with workstation setup, office moves, and office organization. Perform data entry and maintain accurate electronic records and databases. Maintain confidentiality of sensitive business and employee information. Identify opportunities to improve administrative processes and office procedures. Assist with administrative projects and workplace initiatives as assigned. Skills, Knowledge and Expertise Education Post-secondary education in Office Administration, Business Administration, or a related field; or an equivalent combination of education and experience. Minimum 2 to 5 years of experience in a receptionist, administrative assistant, office administrator, or similar role. Experience supporting a professional office environment is considered an asset. Experience coordinating office services, supplies, vendors, or facilities is considered an asset. Excellent customer service, communication, and interpersonal skills. Ability to build positive and professional working relationships with employees, visitors, vendors, and stakeholders. Strong organizational and time management skills with the ability to manage multiple priorities. Sound judgment, professionalism, and discretion when handling sensitive and confidential information. High attention to detail and commitment to providing high-quality service. Proficiency with Microsoft Office applications, including Outlook, Word, Excel, Teams, and SharePoint. Ability to work independently while contributing as a member of a collaborative team. Positive, service-oriented approach and commitment to maintaining a professional workplace environment. Benefits Competitive compensation and annual incentive program. Comprehensive benefits package including health and dental coverage, a health spending account, and an RRSP matching program. Opportunity to grow your career with a growing company as we advance a major Saskatchewan mining project. Collaborative, supportive, and safety-focused culture where your contributions are valued. Opportunity to work in a dynamic role that combines customer service, office administration, and workplace coordination. Contribute to the development of one of Saskatchewan's future mining operations.

What you’ll do

The receptionist and office administrator serves as the primary point of contact for visitors and employees while managing daily office operations and logistics. Responsibilities include coordinating meeting logistics, managing supply inventories, processing invoices, and supporting onboarding activities.

Requirements

Candidates must have post-secondary education in office or business administration and 2 to 5 years of relevant experience. Proficiency in Microsoft Office applications and strong organizational and customer service skills are required.

Benefits

• Competitive compensation • Annual incentive program • Health coverage • Dental coverage • Health spending account • RRSP matching program

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Microsoft Teams · Preferred
• interpersonal skills · Preferred
• Microsoft Excel · Preferred
• SharePoint · Preferred
• Vendor Coordination · Preferred
• Communication · Preferred
• Office Administration · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Reception
• Office administration
• Customer service
• Communication
• Interpersonal skills
• Organizational skills
• Time management
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft Teams
• SharePoint
• Data entry
• Vendor coordination
• Facility management
• Confidentiality
• Office Equipment
• Supply Inventory
• Office Administration
• Professionalism
• Business Administration
• Customer Service
• Data Entry
• Interpersonal Communications
• Invoicing
• Microsoft Office
• Office Procedures
• Operations
• Microsoft SharePoint
• Time Management
• Coordinating
• Detail Oriented

Job areas

• Administrative
• Human Resources
• Customer Service & Support
• Energy
• Receptionist/Office Administrator
• Office Manager (General)
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers