Administrative Assistant / Receptionist - Casual

Administrative Assistant Nanaimo, BC, Canada CASUAL Wexford Creek Seniors Community Experienced Wexford Creek Seniors Community of Park Place Seniors Living is looking for an administrative assistant to join our team at our Nanaimo,BC long term care Home. This person will work to support the daily operations of the Home. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Wexford Creek Seniors Community is proudly part of Park Place Seniors Living, a leading provider of seniors care communities across Western Canada and Ontario. We are committed to creating a safe, welcoming, and supportive environment where Residents and Staff can thrive. Be the welcoming heart of our care community! What You'll Do: Reception and Communication: Greet and welcome Residents, Families, Visitors, and Contractors with professionalism and care Answer and direct phone calls, emails, and inquiries in a timely manner Manage incoming and outgoing mail and courier services Administrative and Operational Support: Support the Office Manager/Site Lead Assistant & Site Leader with day-to-day administrative operations Maintain accurate records, files, and reports (Resident, Staff, and operational data) Prepare correspondence, meeting minutes, and internal communications Order office supplies and coordinate equipment servicing as needed Resident and Family Support: Assist with Resident move-ins and move-outs, including documentation and data entry Support special events, meetings, and site initiatives Act as a helpful resource for Residents and Families, ensuring a positive experience Financial and Systems Support: Assist with basic financial transactions such as petty cash and comfort accounts Use internal systems to maintain accurate information and reports What you Bring: Administrative Assistant, Office Administration, or Business Administration experience (health care or seniors living an asset) Strong organizational skills with exceptional attention to detail Professional, friendly communication style--written and verbal Ability to manage multiple priorities with discretion and confidentiality Proficiency with Microsoft Office and comfort with learning new systems A genuine passion for supporting seniors, families, and care teams How to Apply: If this sounds like the right fit for you, we'd love to hear from you. Please submit your resume and a brief cover letter outlining your interest in this role. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

The administrative assistant will manage reception duties, including greeting visitors and handling inquiries, while providing operational support to the site leadership team. Responsibilities also include maintaining accurate records, managing office supplies, and assisting with resident move-in and move-out processes.

Candidates should have previous experience in administrative or office roles, preferably within a healthcare or seniors living environment. Proficiency in Microsoft Office and strong organizational and communication skills are required for this position.

• Time managementPreferred
• Customer servicePreferred
• Problem solvingPreferred
• Attention to detailPreferred
• CommunicationPreferred
• Microsoft OfficePreferred
• Data entryPreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Reception
• Communication
• Organizational skills
• Attention to detail
• Microsoft Office
• Data entry
• Record keeping
• Customer service
• Confidentiality
• Time management
• Problem solving
• Office Supply Management
• Office Administration
• Energetic
• Professionalism
• Organizational Skills
• Business Administration
• Data Entry
• Family Support
• Internal Communications
• Long-Term Care
• Taking Meeting Minutes
• Operational Data Store
• Office Management
• Operations
• Telephone Skills
• Detail Oriented

• Administrative
• Healthcare
• Customer Service & Support
• Social Services
• Administrative Assistant/Receptionist
• Receptionist
• Receptionists (general)
• Receptionists and Information Clerks

Minimum experience

2+ years

Apply by

Sep 10, 2026

Posting language

English

Working hours

40 hours per week