Administrative Assistant / Receptionist - Casual

Administrative Assistant Nanaimo, BC, Canada CASUAL Wexford Creek Seniors Community Experienced Wexford Creek Seniors Community of Park Place Seniors Living is looking for an administrative assistant to join our team at our Nanaimo,BC long term care Home. This person will work to support the daily operations of the Home. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Wexford Creek Seniors Community is proudly part of Park Place Seniors Living, a leading provider of seniors care communities across Western Canada and Ontario. We are committed to creating a safe, welcoming, and supportive environment where Residents and Staff can thrive. Be the welcoming heart of our care community! What You'll Do: Reception and Communication: * Greet and welcome Residents, Families, Visitors, and Contractors with professionalism and care * Answer and direct phone calls, emails, and inquiries in a timely manner * Manage incoming and outgoing mail and courier services Administrative and Operational Support: * Support the Office Manager/Site Lead Assistant & Site Leader with day-to-day administrative operations * Maintain accurate records, files, and reports (Resident, Staff, and operational data) * Prepare correspondence, meeting minutes, and internal communications * Order office supplies and coordinate equipment servicing as needed Resident and Family Support: * Assist with Resident move-ins and move-outs, including documentation and data entry * Support special events, meetings, and site initiatives * Act as a helpful resource for Residents and Families, ensuring a positive experience Financial and Systems Support: * Assist with basic financial transactions such as petty cash and comfort accounts * Use internal systems to maintain accurate information and reports What you Bring: * Administrative Assistant, Office Administration, or Business Administration experience (health care or seniors living an asset) * Strong organizational skills with exceptional attention to detail * Professional, friendly communication style--written and verbal * Ability to manage multiple priorities with discretion and confidentiality * Proficiency with Microsoft Office and comfort with learning new systems * A genuine passion for supporting seniors, families, and care teams How to Apply: If this sounds like the right fit for you, we'd love to hear from you. Please submit your resume and a brief cover letter outlining your interest in this role. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

The role involves managing the reception area by greeting visitors and handling communications while providing administrative support to the Site Lead and Business Office Coordinator. Key tasks include maintaining records, coordinating office supplies, and assisting residents and families with move-in/out processes.

Candidates should have experience in office or business administration, preferably within healthcare or seniors living. Proficiency in Microsoft Office and a professional communication style are required.

• Customer servicePreferred
• Attention to detailPreferred
• Microsoft OfficePreferred
• Data entryPreferred

Identified from the job description. Confirm important requirements above.

• Reception
• Office Administration
• Microsoft Office
• Written Communication
• Verbal Communication
• Organizational Skills
• Attention To Detail
• Record Keeping
• Data Entry
• Financial Transactions
• Scheduling
• Customer Service

• Administrative
• Healthcare
• Customer Service & Support
• Social Services

Minimum experience

2+ years

Apply by

Sep 10, 2026

Posting language

English

Working hours

40 hours per week