Executive Assistant to Chief Executive Officer

Job summary

Provide complex and confidential administrative support to the Chief Executive, including anticipating needs and managing schedules, detailed travel plans, agendas, minutes, and meeting documents. Prepare reports and presentations, manage invoices and expense-related tasks, coordinate special events, and follow through on multiple priorities.

Job details

Paterson GlobalFoods is currently seeking a highly dependable, polished, results-oriented professional to fill the role of Executive Assistant. The successful candidate will be responsible for complex and confidential administrative assignments in support of the Executive. The Executive Assistant will be a highly resourceful team-player who is comfortable working in a fast-paced environment while remaining organized, flexible and efficient. This individual will have the ability to fully anticipate the needs of the Executive, remain cool and collected under pressure, and will possess excellent communication and time management skills. This position is based full-time in our downtown Winnipeg office. Hybrid and remote work arrangements are not available, and the successful candidate must be able to reliably commute to the office each workday. Qualifications: Prior Executive Assistant experience, including managing and organizing the Executive’s schedule, coordinating complex and detailed travel plans, preparing agendas, minutes and meeting documents is considered an asset. Comfortable preparing documents such as reports, presentations, proposals, etc., using PowerPoint, Word and Excel. Ability to prioritize and manage multiple projects simultaneously and follow through on tasks and issues in a timely manner. Experience managing a variety of bills and invoices, bank/credit card accounts, accounting tasks, and expense reports is considered an asset. Experience organizing special events including planning, invitations, facilities, catering arrangements, and verifying facility contracts. Other duties as assigned Benefits: Attractive compensation package including company paid medical & dental benefits. Work-life balance and Employee Assistance Programs. On the job training & development and career growth opportunities. Discount on GoodLife Fitness membership Paid vacation and personal days. Paterson GlobalFoods (PGF) is a private, family owned, agri-food business with a long-standing history deeply rooted in Canadian agriculture. PGF operates multiple subsidiaries and divisions within the grain, food and transportation industries fulfilling the global demand for high quality food products and commodities. We thank all applicants for their interest, however only those selected further in the process will be contacted. Paterson GlobalFoods Inc. is an equal opportunity employer and is committed in building a skilled and diverse workforce. We encourage women, aboriginal peoples, members of visible minorities and persons with disabilities to apply and self-identify.

What you’ll do

Provide complex and confidential administrative support to the Chief Executive, including anticipating needs and managing schedules, detailed travel plans, agendas, minutes, and meeting documents. Prepare reports and presentations, manage invoices and expense-related tasks, coordinate special events, and follow through on multiple priorities.

Requirements

Prior Executive Assistant experience is considered an asset, including schedule management, complex travel coordination, and preparation of meeting materials. Candidates should be proficient with PowerPoint, Word, and Excel, able to manage multiple projects and financial administration tasks, and experienced in event planning; reliable daily commuting to the Winnipeg office is required.

Benefits

• Company-Paid Medical Benefits
• Company-Paid Dental Benefits
• Work-Life Balance
• Employee Assistance Program
• On-the-Job Training and Development
• Career Growth Opportunities
• GoodLife Fitness Membership Discount
• Paid Vacation
• Paid Personal Days

Listed skills

• document preparation · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Project management · Preferred
• Prioritization · Preferred
• Communication · Preferred
• Time management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Support
• Calendar Management
• Travel Coordination
• Agenda Preparation
• Meeting Minutes
• Document Preparation
• Microsoft PowerPoint
• Microsoft Word
• Microsoft Excel
• Project Management
• Prioritization
• Invoice Management
• Expense Reporting
• Event Planning
• Communication
• Time Management

Job areas

• Administrative
• Management & Leadership
• Food & Beverage
• Agriculture
• Transportation