Invoice Team Leader

Job summary

Lead and develop the invoicing team, oversee invoice accuracy and timely distribution, monitor invoicing KPIs, and resolve client billing issues. Prepare reports, improve invoicing procedures, collaborate with operations and finance, and provide accurate data for month-end and year-end activities.

Job details

Invoice Team Lead - Finance Division Sudbury, Ontario | Full-Time | In Person $26.00 – $30.00 hourly Company Overview Patrick Mechanical Ltd. is a Sudbury based mechanical contracting company founded in 1989. Over the years, we have established ourselves in the industrial, commercial, and institutional contracting fields. Our specialties include mechanical contracting, custom steel fabrication, plumbing, heating, process piping, millwright, and related services. Patrick Mechanical is a growing, dynamic, and innovative mechanical company with an extensive fleet of skilled workers allowing us to offer services all over Northern Ontario. We are loyal to our customers, providing efficient and cost-effective products and services. Why Join Patrick Mechanical Limited? Competitive compensation and benefits package Exposure to diverse, technically challenging industrial and mechanical work Key role with collaboration across operations, project management, and field teams Supportive, safety-focused, and team-oriented work environment Position Summary The Invoicing Team Lead oversees the invoicing department, ensuring the accurate and timely generation and distribution of invoices to clients. This role requires strong leadership skills, excellent attention to detail, and a comprehensive understanding of invoicing processes and financial principles. Key Responsibilities Lead, coach, train, and develop the invoicing team, providing guidance, support, and performance feedback. Review and approve invoices prepared by the team to ensure accuracy, compliance with contracts, and alignment with company policies. Monitor invoicing KPIs, including invoice accuracy, turnaround times, and outstanding billing issues. Monitor and manage the invoicing timeline, ensuring all invoices are generated and distributed promptly. Address client inquiries regarding invoices, resolving discrepancies or issues professionally and efficiently. Prepare invoicing reports. Collaborate with operations and finance to align invoicing processes with business activities and improve efficiency. Implement and maintain best practices for invoicing processes and procedures. Ensure compliance with company policies, legal requirements, and financial standards. Support month-end and year-end financial activities by providing accurate invoicing data and reconciliations. Qualifications & Experience Bachelor’s degree or diploma in Accounting, Finance, Business Administration, or a related field. Minimum of 3 years of experience in invoicing, with 1 year in a leadership role. Relevant certifications or professional memberships (e.g., CPA, CMA) are an asset. Excellent organizational and leadership skills, with strong attention to detail. Strong communication and interpersonal skills, with the ability to work effectively with clients and team members. Proven problem-solving and conflict-resolution skills. Ability to prioritize competing deadlines in a fast-paced environment.

What you’ll do

Lead and develop the invoicing team, oversee invoice accuracy and timely distribution, monitor invoicing KPIs, and resolve client billing issues. Prepare reports, improve invoicing procedures, collaborate with operations and finance, and provide accurate data for month-end and year-end activities.

Requirements

A bachelor’s degree or diploma in accounting, finance, business administration, or a related field is required, along with at least three years of invoicing experience and one year in a leadership role. Candidates should have strong organizational, communication, problem-solving, and leadership skills; CPA or CMA credentials are an asset.

Benefits

• Competitive Compensation
• Benefits Package

Listed skills

• Financial Reconciliation · Preferred
• Attention to detail · Preferred
• Compliance · Preferred
• Prioritization · Preferred
• Team Leadership · Preferred
• Conflict Resolution · Preferred
• Process Improvement · Preferred
• Cross-Functional Collaboration · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Team Leadership
• Coaching And Training
• Invoice Review And Approval
• Invoice Accuracy
• Invoicing Process Management
• KPI Monitoring
• Client Communication
• Discrepancy Resolution
• Invoicing Reporting
• Cross-Functional Collaboration
• Process Improvement
• Compliance
• Financial Reconciliation
• Attention To Detail
• Prioritization
• Conflict Resolution

Job areas

• Finance & Accounting
• Management & Leadership
• Administrative
• Engineering