HSE Administrative Assistant

The future you want is within reach. Let’s build it together. At PCL Industrial Management Inc., part of the PCL Family of Companies (PCL), we don’t just build projects – we build opportunities, careers and communities. We invest in our people and projects, and that shared commitment drives how we work, grow and lead in the construction industry. We’re a team of builders who care deeply about what we create and who we build with. That includes you. We are not only shaping the future of construction; we are also committed to shaping the future of your career. As a HSE Administrative Assistant for PCL Industrial Management Inc. in Edmonton, Alberta (Project), you’ll have the opportunity to lead efficient day-to-today operations and support the HSE project team with their administrative needs. Why Choose PCL? Build skills. Earn rewards. Grow your career. PCL’s total rewards are designed to support your development, wellbeing and future success because your contributions matter. Our offerings give you the opportunity to: Earn competitive wages for your contributions Access a comprehensive benefits program, including mental health and wellness support through Employee Assistance Programs Join an award-winning employer focused on people, development and well-being Access world-class training through PCL’s College of Construction Advance your career through clear growth pathways Explore opportunities across roles, sectors and regions Here's how a HSE Administrative Assistant for PCL Industrial Management Inc. within Edmonton Industrial Management contributes to our team: Responsibilities Reporting to the HSE Manager, the primary responsibilities of the successful candidate are to: Support the HSE team through preparation for daily events and follow up actions (e.g. scheduling and coordinating meetings, maintaining action lists and reminders, meeting preparation, meeting minutes). Assist with the implementation and updates of the HSE plan/manuals during the execution of the project. Support and manage the project specific HSE plans. Participate and contribute to quarterly/weekly safety meetings. Assist in advising Senior Management on HSE initiative and processes. Implement and update as necessary HSE courses and programs. Analyze and interpret reports from PCL’s safety management system. Assist management with internal/external audits. Participate in HSE committees. Maintain HSE prequalification databases. Run monthly reports. Coordinate site inspections for management. Manage and modify HSE team sites. Provide data entry support. Assist with other general administrative duties as required. Qualifications 1-2 or more years of administrative experience; previous experience in the construction industry is considered an asset. Post-secondary degree, diploma or certificate in office administration program is considered an asset. Excellent interpersonal, written, and verbal communication skills. Professional and service-oriented approach internally and externally. Strong computer skills in MS Word, Excel, PowerPoint, and Outlook. Self-management skills to plan, organize, and prioritize tasks with conflicting deadlines. Able to work in a fast-paced environment to meet deadlines under pressure. Detailed-oriented. Your Work Has Purpose Here PCL projects are where life happens, where communities connect, careers begin, and progress is made. Regardless of the type of project, we are building something bigger: a future that’s inclusive, resilient and full of opportunity. At PCL Industrial Management Inc., we are committed to creating a workplace where everyone belongs. We value the diverse experiences, identities and perspectives our employees bring. Employment decisions are based on merit, potential and the drive to make a difference, regardless of race, gender, age, ability or background. We know everyone’s needs are different, if you require accommodation during the application process, please contact [email protected] and include the position and location of interest. This recruitment process does not involve the use of artificial intelligence (AI) to screen, assess, or select applicants. All hiring decisions are made by human reviewers. Primary Location: Edmonton, Alberta (Project) Job Title: HSE Administrative Assistant Requisition ID: 13843

The HSE Administrative Assistant supports the project HSE team by managing documentation, scheduling meetings, and maintaining safety plans. They also assist with data entry, report generation, and coordination of site inspections and audits.

Candidates should have at least 1-2 years of administrative experience, with construction industry experience considered an asset. Proficiency in Microsoft Office suite and strong organizational and communication skills are required.

• Competitive wages • Comprehensive benefits program • Mental health and wellness support • Employee assistance programs • World-class training

• Time managementPreferred
• OrganizationPreferred
• Data entryPreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• HSE plan implementation
• Safety meeting coordination
• Data entry
• Report analysis
• Audit assistance
• Database management
• Site inspection coordination
• MS Word
• MS Excel
• MS PowerPoint
• MS Outlook
• Communication skills
• Time management
• Organization
• Prioritization
• Site Inspection
• Office Administration
• Ability To Meet Deadlines
• Resilience
• Administrative Functions
• Microsoft Access
• Microsoft Word
• Microsoft Excel
• Mental Health
• Management
• Customer Service
• Computer Literacy
• Training And Development
• Data Entry
• Employee Assistance Programs
• External Auditing
• Industrial Management
• Internal Auditing
• Taking Meeting Minutes
• Microsoft Outlook
• Operations
• Microsoft PowerPoint
• Verbal Communication Skills
• Scheduling
• Environment Health And Safety
• Advising

• Construction
• Administrative
• Security & Safety
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum education

Professional degree

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week