Scheduling Coordinator

JOB DESCRIPTION Job title Scheduler / Scheduling Coordinator Reports to Wes Keating Date May 20th - August 25th Starting Salary/Wage $23/hour Job purpose The scheduling coordinator is responsible for staffing Pedalheads Summer camps. Working as part of a dynamic team, you will analyze, plan, and schedule shifts. You will build accurate and efficient schedules based on camp demand. You function well in a fast-paced and structured environment while utilizing ADP scheduling software. At Pedalheads, we inspire kids to believe in themselves. This role will play an integral part in ensuring that we have the right people at camps to create a fun and inspiring environment. Duties and responsibilities * Create efficient classes * Communicate with camp managers regarding their weekly schedule * Schedule Staff shifts on ADP * Review labour reports on a weekly basis * Pro-actively identify and address discrepancies with staff hours * Collaborate with Summer Camp Managers and Regional Teams * Receive and process scheduling requests Competencies * Problem-solver – has the critical thinking skills to solve issues independently and collaboratively with a team * Work ethic – self-motivated, has good time management, and attention to detail * Flexibility/adaptability – adjusts quickly to changing situations; copes effectively with complexity and change; able to work on weekends * Team Player - has excellent collaboration skills and can work collectively on tasks * Results-focused – enjoys achieving efficient and consistent results Qualifications This role requires working out of our Vancouver/GTA office. * Available to work on weekends (Sunday afternoons 11:00am - 7:00pm)) * Criminal record check required * Must be able to handle confidential information in an ethical and professional manner * Some post-secondary education is an asset * Experience in scheduling, payroll, HR, or administrative support role is an asset * Pedalheads experience is an asset * Experience with ADP is an asset * Proficiency in Microsoft Office, especially Excel is an asset

The scheduling coordinator is responsible for staffing summer camps by analyzing demand and building efficient staff schedules. They will collaborate with camp managers and regional teams to ensure accurate shift planning and resolve scheduling discrepancies.

Candidates must be available to work on weekends and possess strong organizational and problem-solving skills. Experience with scheduling, payroll, or administrative support is preferred, along with proficiency in Microsoft Office and ADP software.

Identified from the job description. Confirm important requirements above.

• Scheduling
• Staffing
• ADP Software
• Critical Thinking
• Time Management
• Attention To Detail
• Collaboration
• Problem-solving
• Microsoft Office
• Excel
• Communication
• Data Analysis

Minimum education

High school

Minimum experience

0+ years