Administrative Assistant

Job summary

Handle incoming mail and communications, schedule appointments, and prepare meeting minutes and documents. Compile information, maintain office supplies, arrange travel, and greet and direct visitors.

Job details

Overview Languages English Education Secondary (high) school graduation certificate Experience 7 months to less than 1 year On site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks Open and distribute mail and other materials Record and prepare minutes of meetings, seminars and conferences Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Order office supplies and maintain inventory Arrange travel, related itineraries and make reservations Greet people and direct them to contacts or service areas Type and proofread correspondence, forms and other documents Employment groups This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Support for youths Offers on-the-job training tailored to youth Offers mentorship, coaching and/or networking opportunities for youth Provides awareness training to employees to create a welcoming work environment for youth

What you’ll do

Handle incoming mail and communications, schedule appointments, and prepare meeting minutes and documents. Compile information, maintain office supplies, arrange travel, and greet and direct visitors.

Requirements

Requires a secondary school graduation certificate and 7 months to less than 1 year of experience. The role is on-site and offers youth-focused training, mentorship, coaching, or networking opportunities.

Listed skills

• Appointment Scheduling · Preferred
• telephone communication · Preferred
• Customer service · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Mail Handling
• Meeting Minutes
• Appointment Scheduling
• Telephone Communication
• Email Communication
• Data Compilation
• Office Supply Inventory
• Travel Arrangements
• Customer Service
• Typing
• Proofreading

Job areas

• Administrative
• Finance & Accounting
• Customer Service & Support